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Executive Assistant Jobs overseas

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Executive Assistant at Aiderbrook
Toronto, ON M5V 1H1, Canada - Full Time
Skills Needed
Dropbox, Real Estate, Finance, Google Drive, Communication Skills, Urban Planning, Excel, Discretion
Qualification
Diploma
Executive Assistant at Greencore Group
Dublin, County Dublin, Ireland - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Rocket Lab Corporation
Long Beach, California, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Expense Handling, Document Preparation, Presentation Assistance, Organization, Prioritization, Time Management, Problem Solving, Microsoft Office Suite, Communication Skills, Attention To Detail, Travel Planning, Meeting Coordination, Office Supply Management
Specialization
Candidates must have a Bachelor’s degree and at least 5 years of executive support experience in a fast-paced corporate environment. Expertise in Microsoft Office Suite is required, along with outstanding writing and verbal communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at The Ohio State University
Columbus, OH 43201, USA - Full Time
Skills Needed
Operations, Research, Scheduling, Business Planning, Customer Service, Administrative Assistance, Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at Rocky Kim Law Corporation
Kelowna, BC, Canada - Full Time
Skills Needed
Executive Team, Powerpoint, Project Coordination, Excel, Event Planning, Communication Skills, Executive Support
Qualification
Graduate
Executive Assistant at Pulse Primary Care
Dearborn, MI 48126, USA - Full Time
Skills Needed
Life Insurance, Vision Insurance, Quickbooks, Health Insurance, Discretion, Medical Terminology, Communication Skills, Confidentiality, Powerpoint, Dental Insurance
Qualification
Graduate
Executive Assistant at epassi
Helsinki, , Finland - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Cloud Imperium Games
Manchester, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Cosun
Breda, North Brabant, Netherlands - Full Time
Skills Needed
Organizational Skills, Analytical Skills, Proactivity, Initiative, Assertiveness, Team Player, Attention To Detail, Communication Skills, Flexibility, Integrity, Energy, Humor, Ownership, Trust Building, Process Improvement, Time Management
Specialization
Candidates should have over eight years of experience as an executive assistant in a professional international environment. A bachelor's degree and fluency in Dutch and English are required, along with strong organizational and analytical skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at Akash Group of Companies
Edmonton, Alberta, Canada - Full Time
Skills Needed
Executive Support, Organizational Skills, Problem Solving, Travel Management, Office Operations, Employee Experience, Event Coordination, Interpersonal Skills, Tech Skills, Adaptability, Project Management, Team Collaboration, Logistics Management, Facilities Management, Culture Building, Initiative
Specialization
Candidates should have previous experience as an Executive Assistant or in a similar role supporting senior leadership. Exceptional organizational skills and strong tech skills are essential, along with a proactive mindset and excellent interpersonal skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Medtronic-Switzerland
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Assistance, Diary Management, Travel Coordination, Event Planning, Communication Management, Presentation Preparation, Confidentiality, Discretion, Tact, Judgement, Microsoft Office, Process Improvement, Stakeholder Liaison, Autonomy, Initiative, Integrity
Specialization
Candidates should have a minimum of 6 years' experience in a senior administrative role, ideally within a multinational organization. Advanced proficiency in Microsoft Office and strong communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at ServiceNow
Addison, Texas, United States - Full Time
Skills Needed
Scheduling, Communication Skills, Organizational Skills, Ai Integration, Travel Coordination, Expense Reporting, Problem Solving, Presentation Preparation, Confidentiality, Microsoft Office, Zoom, Concur, Box, Google Docs, Leadership Support, Project Management
Specialization
Candidates should have 5-10 years of experience supporting SVP level in a SaaS organization and demonstrate proficiency in AI integration into work processes. Strong organizational and communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at The Farmer's Dog
Boca Raton, Florida, United States - Full Time
Skills Needed
Calendar Management, Travel Planning, Communication, Problem Solving, Organizational Skills, Confidentiality, Attention To Detail, Relationship Building, Event Coordination, Research Skills, Adaptability, Time Management, Team Collaboration, Proactivity, Strategic Thinking
Specialization
Candidates should have at least 3 years of Executive or Personal Assistant experience in high-growth environments. They must demonstrate strong organizational skills, professionalism, and the ability to handle multiple priorities independently.
Experience Required
Minimum 2 year(s)
Executive Assistant at Framingham Public Schools
Framingham, MA 01702, USA - Full Time
Skills Needed
Special Education, Regulations, Confidentiality, Training, Disabilities, Writing, English, Team Spirit
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at TJX Companies
Framingham, MA 01701, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
Management
Qualification
Graduate
Executive Assistant at Lucid Motors
King Abdullah Economic City, , Saudi Arabia - Full Time
Skills Needed
Proficiency In Microsoft Office Suite, Organizational Skills, Time Management, Multitasking Abilities, Written Communication, Verbal Communication, Professionalism, Discretion, Independent Work, Collaborative Work
Specialization
Candidates must have a Bachelor’s degree in a related field and a minimum of 3 years of experience in an administrative or executive assistant role, preferably in a manufacturing setting. Strong organizational skills and the ability to handle confidential information are essential.
Experience Required
Minimum 2 year(s)
Executive - Executive Assistant at Strategic Group
Calgary, Alberta, Canada - Full Time
Skills Needed
Organizational Skills, Communication Skills, Microsoft Office, Travel Arrangements, Discretion, Adaptability, Team Collaboration, Documentation Management
Specialization
Candidates should have a background in legal, finance, or business, along with strong organizational and communication skills. Proficiency in Microsoft Office and experience in booking travel arrangements are highly preferred.
Experience Required
Minimum 2 year(s)
EXECUTIVE ASSISTANT I at Cooper University Health Care
Camden, New Jersey, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant I at UPMC
Pittsburgh, PA 15224, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant I at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Administrative Functions, Meeting Coordination, Confidential Information, Word, Excel, Powerpoint, Outlook, Creativity, Judgment, Discretion, Communication, Time Management, Problem Solving, Collaboration, Organization, Attention To Detail
Specialization
The role requires reliance on experience and judgment to plan and accomplish goals with discretion. The Executive Assistant position is available only to employees supporting a Region or BL Executive, Operations Leader, or VP and above.
Executive Assistant at Aiderbrook
Toronto, ON M5V 1H1, Canada -
Full Time

Start Date

Immediate

Expiry Date

22 Nov, 25

Salary

45000.0

Posted On

23 Aug, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Dropbox, Real Estate, Finance, Google Drive, Communication Skills, Urban Planning, Excel, Discretion

Industry

Real Estate/Mortgage

Description

COMPANY DESCRIPTION:

Aiderbrook is a boutique private investment firm headquartered in Toronto, Canada. Our primary business is real estate acquisition and property management, but we also make investments in a variety of sectors. While real estate is our core focus; we have a number of businesses that you will provide support across. This is a fully in-person position at our office near King and Spadina.

REQUIREMENTS:

  • Outstanding organizational skills
  • Strong written and verbal communication skills
  • Exceptional research skills
  • Proficiency with google drive/docs, dropbox, and other document services
  • Proficiency with Excel
  • Understanding of basic finance terms
  • Calm demeanor
  • Discretion
  • *Bonus (not required):
  • Valid driver’s license and car
  • Experience in finance (either professional or academic)
  • Experience in real estate (either professional or academic)
  • Experience in urban planning (either professional or academic)
  • Basic knowledge of the digital asset/blockchain space

Education:

  • Secondary School (preferred

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

ROLE DESCRIPTION:

Our Vice President is hiring an Executive Assistant. This role is for a confident self-starter with outstanding organizational skills and strong research abilities. There is significant opportunity for growth within our organization.
This is a full-time position and you will be required to work from 9-5PM. There will be times when you have more flexibility or will be required to handle tasks after hours.
You will work very closely with our VP and have the opportunity to explore projects across a number of different sectors, meet industry leaders, and contribute at the ground-floor on new ventures.
This role does not require previous experience as an EA.

RESPONSIBILITIES:

  • Calendar Management: Scheduling meetings and organizing our VPs personal schedule.
  • Project Management: Maintaining a database of ongoing projects and ensuring that deadlines are being met.
  • To-Do Management: Organize tasks daily, depending on urgency and level of importance.
  • Relationship Management: Maintain a large network of personal and business contacts, including tracking birthdays, personal details, and ongoing business relationships.
  • Conducting Research: Must be comfortable conducting both basic research and more complicated research tasks
  • Documenting workflows: Organize and document all workflows, key information about our VP, and the property management workflows of our general manager.
  • Visiting Building Sites: Inspecting buildings, liaising with superintendents, and attending due diligence visits for prospective acquisitions.
  • Reviewing and verifying invoices
  • Occasional Receptionist Duties: Greeting people when they come into the office, offering them a drink, etc.
  • Occasional Note-Taking During Meetings
  • Errands: Occasional errands throughout the city ranging from making purchases to delivering gifts.
  • Travel Arrangements: Create itineraries and book flights, hotels, restaurants, etc
    Job Type: Full-time
    Pay: $45,000.00-$55,000.00 per year

Benefits:

  • On-site parking
  • Paid time off

Application question(s):

  • What is an accomplishment that you are proud of?

Education:

  • Secondary School (preferred)

Work Location: In perso
Executive Assistant at Aiderbrook
Toronto, ON M5V 1H1, Canada - Full Time
Skills Needed
Dropbox, Real Estate, Finance, Google Drive, Communication Skills, Urban Planning, Excel, Discretion
Qualification
Diploma
Executive Assistant at Greencore Group
Dublin, County Dublin, Ireland - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Rocket Lab Corporation
Long Beach, California, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Expense Handling, Document Preparation, Presentation Assistance, Organization, Prioritization, Time Management, Problem Solving, Microsoft Office Suite, Communication Skills, Attention To Detail, Travel Planning, Meeting Coordination, Office Supply Management
Specialization
Candidates must have a Bachelor’s degree and at least 5 years of executive support experience in a fast-paced corporate environment. Expertise in Microsoft Office Suite is required, along with outstanding writing and verbal communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at The Ohio State University
Columbus, OH 43201, USA - Full Time
Skills Needed
Operations, Research, Scheduling, Business Planning, Customer Service, Administrative Assistance, Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at Rocky Kim Law Corporation
Kelowna, BC, Canada - Full Time
Skills Needed
Executive Team, Powerpoint, Project Coordination, Excel, Event Planning, Communication Skills, Executive Support
Qualification
Graduate
Executive Assistant at Pulse Primary Care
Dearborn, MI 48126, USA - Full Time
Skills Needed
Life Insurance, Vision Insurance, Quickbooks, Health Insurance, Discretion, Medical Terminology, Communication Skills, Confidentiality, Powerpoint, Dental Insurance
Qualification
Graduate
Executive Assistant at epassi
Helsinki, , Finland - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Cloud Imperium Games
Manchester, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Cosun
Breda, North Brabant, Netherlands - Full Time
Skills Needed
Organizational Skills, Analytical Skills, Proactivity, Initiative, Assertiveness, Team Player, Attention To Detail, Communication Skills, Flexibility, Integrity, Energy, Humor, Ownership, Trust Building, Process Improvement, Time Management
Specialization
Candidates should have over eight years of experience as an executive assistant in a professional international environment. A bachelor's degree and fluency in Dutch and English are required, along with strong organizational and analytical skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at Akash Group of Companies
Edmonton, Alberta, Canada - Full Time
Skills Needed
Executive Support, Organizational Skills, Problem Solving, Travel Management, Office Operations, Employee Experience, Event Coordination, Interpersonal Skills, Tech Skills, Adaptability, Project Management, Team Collaboration, Logistics Management, Facilities Management, Culture Building, Initiative
Specialization
Candidates should have previous experience as an Executive Assistant or in a similar role supporting senior leadership. Exceptional organizational skills and strong tech skills are essential, along with a proactive mindset and excellent interpersonal skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Medtronic-Switzerland
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Assistance, Diary Management, Travel Coordination, Event Planning, Communication Management, Presentation Preparation, Confidentiality, Discretion, Tact, Judgement, Microsoft Office, Process Improvement, Stakeholder Liaison, Autonomy, Initiative, Integrity
Specialization
Candidates should have a minimum of 6 years' experience in a senior administrative role, ideally within a multinational organization. Advanced proficiency in Microsoft Office and strong communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at ServiceNow
Addison, Texas, United States - Full Time
Skills Needed
Scheduling, Communication Skills, Organizational Skills, Ai Integration, Travel Coordination, Expense Reporting, Problem Solving, Presentation Preparation, Confidentiality, Microsoft Office, Zoom, Concur, Box, Google Docs, Leadership Support, Project Management
Specialization
Candidates should have 5-10 years of experience supporting SVP level in a SaaS organization and demonstrate proficiency in AI integration into work processes. Strong organizational and communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at The Farmer's Dog
Boca Raton, Florida, United States - Full Time
Skills Needed
Calendar Management, Travel Planning, Communication, Problem Solving, Organizational Skills, Confidentiality, Attention To Detail, Relationship Building, Event Coordination, Research Skills, Adaptability, Time Management, Team Collaboration, Proactivity, Strategic Thinking
Specialization
Candidates should have at least 3 years of Executive or Personal Assistant experience in high-growth environments. They must demonstrate strong organizational skills, professionalism, and the ability to handle multiple priorities independently.
Experience Required
Minimum 2 year(s)
Executive Assistant at Framingham Public Schools
Framingham, MA 01702, USA - Full Time
Skills Needed
Special Education, Regulations, Confidentiality, Training, Disabilities, Writing, English, Team Spirit
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at TJX Companies
Framingham, MA 01701, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
Management
Qualification
Graduate
Executive Assistant at Lucid Motors
King Abdullah Economic City, , Saudi Arabia - Full Time
Skills Needed
Proficiency In Microsoft Office Suite, Organizational Skills, Time Management, Multitasking Abilities, Written Communication, Verbal Communication, Professionalism, Discretion, Independent Work, Collaborative Work
Specialization
Candidates must have a Bachelor’s degree in a related field and a minimum of 3 years of experience in an administrative or executive assistant role, preferably in a manufacturing setting. Strong organizational skills and the ability to handle confidential information are essential.
Experience Required
Minimum 2 year(s)
Executive - Executive Assistant at Strategic Group
Calgary, Alberta, Canada - Full Time
Skills Needed
Organizational Skills, Communication Skills, Microsoft Office, Travel Arrangements, Discretion, Adaptability, Team Collaboration, Documentation Management
Specialization
Candidates should have a background in legal, finance, or business, along with strong organizational and communication skills. Proficiency in Microsoft Office and experience in booking travel arrangements are highly preferred.
Experience Required
Minimum 2 year(s)
EXECUTIVE ASSISTANT I at Cooper University Health Care
Camden, New Jersey, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant I at UPMC
Pittsburgh, PA 15224, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant I at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Administrative Functions, Meeting Coordination, Confidential Information, Word, Excel, Powerpoint, Outlook, Creativity, Judgment, Discretion, Communication, Time Management, Problem Solving, Collaboration, Organization, Attention To Detail
Specialization
The role requires reliance on experience and judgment to plan and accomplish goals with discretion. The Executive Assistant position is available only to employees supporting a Region or BL Executive, Operations Leader, or VP and above.