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Executive Assistant at Cristcot
Austin, Texas, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Microsoft Office Suite, Virtual Collaboration Platforms, Discretion, Emotional Intelligence, Problem Solving, Flexibility, Administrative Support, Communication, Project Management, Attention To Detail, Travel Coordination, File Management, Strategic Initiatives, Confidentiality
Specialization
Candidates should have a high school diploma or associate degree with administrative experience, preferably a bachelor's degree. A minimum of 3-5 years in a pharmaceutical or biotech environment supporting C-suite executives is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at MedAmerica
, , - Full Time
Skills Needed
Communication Skills, Project Management, Data Analysis, Team Collaboration, Problem Solving, Customer Service, Office Management, Confidentiality, Meeting Coordination, Travel Arrangements, Expense Management, Healthcare Experience, Program Development, Flexibility, Attention To Detail, Time Management
Specialization
Candidates must have a high school diploma or GED and at least 5 years of experience supporting executives. Experience in project coordination and knowledge of healthcare is preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pagaya Israel
Tel Aviv, Tel-Aviv District, Israel - Full Time
Skills Needed
Calendar Management, Travel Coordination, Communication, Problem Solving, Budget Management, Attention To Detail, Multitasking, Team Player, Organizational Skills, Flexibility, Proactivity, Resourcefulness, Time Management, Stakeholder Support, Administrative Support, Credit Markets Familiarity
Specialization
Candidates should have over 2 years of relevant experience and the ability to multitask with strong attention to detail. Familiarity with credit and lending markets is a plus, along with being a team player in a dynamic environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at ServiceNow
Addison, Texas, United States - Full Time
Skills Needed
Scheduling, Communication Skills, Organizational Skills, Ai Integration, Travel Coordination, Expense Reporting, Problem Solving, Presentation Preparation, Confidentiality, Microsoft Office, Zoom, Concur, Box, Google Docs, Leadership Support, Project Management
Specialization
Candidates should have 5-10 years of experience supporting SVP level in a SaaS organization and demonstrate proficiency in AI integration into work processes. Strong organizational and communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at PayPal
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Duties, Travel Coordination, Expense Management, Process Improvement, Collaboration, Relationship Building, Efficiency Identification
Specialization
The position requires 3 years of relevant work experience. No specific educational requirements are mentioned.
Experience Required
Minimum 2 year(s)
Executive Assistant at Teamified
, , Philippines - Full Time
Skills Needed
Organizational Skills, Attention To Detail, Written Communication, Crm Systems, Hubspot, Spreadsheets, Cloud Based Filing, Independent Work, Confidentiality, Proactivity, Resourcefulness, High Quality Work
Specialization
Candidates should be highly organized with strong attention to detail and excellent written communication skills. Proficiency in digital tools and CRM systems, particularly HubSpot, is preferred.
Experience Required
Minimum 2 year(s)
Executive Recruiter at Leap Brands
Hanover Township, New Jersey, United States - Full Time
Skills Needed
Communication Skills, Interpersonal Skills, Candidate Sourcing, Screening, Evaluation, Negotiation, Relationship Building, Market Knowledge, Compliance, Reporting, Talent Pipeline Management, Job Advertising, Recruitment Software, Applicant Tracking Systems, Client Engagement, Results Oriented
Specialization
Candidates should have proven experience as a recruiter in a staffing agency or similar environment. Strong communication and interpersonal skills at an executive level are essential, along with familiarity with applicant tracking systems.
Experience Required
Minimum 2 year(s)
Executive Assistant at FWD Insurance
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Organizational Skills, Discretion, Calendar Management, Meeting Coordination, Travel Itinerary Management, Correspondence Screening, Logistics Coordination, Administrative Tasks, Report Preparation, Document Formatting, Confidential File Maintenance, Communication Facilitation, Project Coordination, Event Planning, Decision Making Support, Time Management
Specialization
The position requires exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment. Discretion and effective communication are essential for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at FWD Insurance
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Organizational Skills, Discretion, Calendar Management, Meeting Coordination, Travel Itinerary Management, Correspondence Screening, Logistics Coordination, Administrative Tasks, Report Preparation, Document Formatting, Confidential File Management, Communication Facilitation, Project Coordination, Event Planning, Performance Tracking, Decision Making Support
Specialization
Exceptional organizational skills and discretion are required for this position. The candidate should be able to manage multiple priorities in a fast-paced environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at Visa
Warsaw, Masovian Voivodeship, Poland - Full Time
Skills Needed
Executive Support, Logistics, Internal Communications, Presentation Production, Reporting, Data Analytics, Project Support, Stakeholder Management, Business Analytics, Powerpoint, Excel, Outlook, Power Bi, Tableau, Jira, Confluence
Specialization
Candidates must have over 3 years of experience supporting VP/C-suite leaders in a multinational technology or fintech environment. Proficiency in English and expertise in tools like Outlook, PowerPoint, and Excel are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Sutter Health
San Francisco, California, United States - Full Time
Skills Needed
Written Communication Skills, Verbal Communication Skills, Time Management, Organizational Skills, Microsoft Office Suite, Data Interpretation, Problem Solving, Team Collaboration, Confidentiality, Patient Privacy
Specialization
A high school diploma or GED is required along with 4 years of relevant experience. Candidates should possess strong communication skills, advanced software proficiency, and the ability to work independently and as part of a team.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aston Carter
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Filtering, Outlook, Event Coordination, Executive Support
Specialization
Candidates should have 5+ years of executive admin experience and proficiency in Microsoft Office, particularly Excel. A bachelor's degree is preferred, along with experience in C-suite environments.
Experience Required
Minimum 5 year(s)
Executive Assistant at Eaton USA
Bengaluru, karnataka, India - Full Time
Skills Needed
Project Management, Stakeholder Engagement, Decision Support, Meeting Management, Calendar Management, Cross Organizational Collaboration, Brand Building, Communication, Data Analysis, Social Media Proficiency, Influencing Skills, Professional Presence, Presentation Skills, Budget Preparation, Travel Readiness
Specialization
Candidates should have a BE/BTECH in Electrical/Electronics or EEE, with 10-12 years of experience preferred. Strong influencing skills and proficiency in data representation and analysis are essential.
Experience Required
Minimum 10 year(s)
Logistics Executive at Perfetti Van Melle
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Logistics Management, Inventory Control, Analytical Skills, Problem Solving, Communication Skills, Organization Skills, Erp Systems, Sap, Cost Management, 3pl Management, Supply Chain Management, Warehouse Management, E Commerce, Returns Management, Importation, Team Collaboration
Specialization
Candidates should have a Bachelor's Degree in a relevant field and 4-5 years of experience in Warehouse, 3PL, and Inventory Management. Strong analytical skills and proficiency in ERP systems, particularly SAP, are essential.
Experience Required
Minimum 2 year(s)
Transport Executive at JLL
Mumbai, maharashtra, India - Full Time
Skills Needed
Transport Management, Logistics Coordination, Data Management, Report Preparation, Vendor Management, Customer Interaction, Safety Protocols, Analytical Skills, Documentation, Communication, Operational Efficiency, Problem Solving, Team Collaboration, Hygiene Monitoring, Emergency Support, Route Optimization
Specialization
Candidates should have strong analytical skills and experience in transport management. The role requires effective communication and the ability to maintain operational efficiency.
Experience Required
Minimum 2 year(s)
Technical Executive at JLL
Ahmedabad, gujarat, India - Full Time
Skills Needed
Technical Expertise, Building Maintenance, People Management, Carpentry, Electrical, Plumbing, Property Management, Leadership, Report Generation, Inspection, Inventory Management, Documentation, Vendor Management, Maintenance Practices, Utilities Management, Cooling Systems, Heating Systems
Specialization
Candidates must have a degree and at least three years of experience in the field, along with strong knowledge of building maintenance and people management. Proven expertise in carpentry, electrical, plumbing, and property management is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at VEIR
Woburn, Massachusetts, United States - Full Time
Skills Needed
Executive Support, Communication, Relationship Building, Organization, Detail Orientation, Problem Solving, Calendar Management, Event Planning, Team Collaboration, Adaptability, Discretion, Proactivity, Resourcefulness, Leadership Support, Workflow Improvement, Trust Building
Specialization
Candidates should have 5+ years of experience as an Executive Assistant or in a similar role, with strong communication skills and the ability to manage competing priorities. Experience in HR, Sales, or Marketing is a plus, along with proficiency in productivity software.
Experience Required
Minimum 5 year(s)
Executive - Finance at Apollo Hospitals
Pune, maharashtra, India - Full Time
Skills Needed
N/A
Specialization
Candidates should have relevant experience in finance and a strong understanding of financial principles. A degree in finance or a related field is typically expected.
Experience Required
Minimum 2 year(s)
Executive - Finance at Apollo Hospitals
Bangalore, karnataka, India - Full Time
Skills Needed
N/A
Specialization
Candidates should have a strong background in finance and relevant experience in financial management. A degree in finance or a related field is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Experian
Arlington, Texas, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Meeting Logistics, Powerpoint Presentations, Executive Communications, Visual Storytelling, Deadline Tracking, Confidential Information Handling, Relationship Building, Leadership Meeting Planning, Strategic Initiative Support, Hr Support, Complex Information Synthesis, Accountability, Communication Facilitation, Execution Drive
Specialization
Candidates should have 10+ years of experience supporting senior executives and be an advanced-level user of the O365 suite. A bachelor's degree is preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Cristcot
Austin, Texas, United States -
Full Time


Start Date

Immediate

Expiry Date

29 Jan, 26

Salary

0.0

Posted On

31 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Organizational Skills, Time Management, Microsoft Office Suite, Virtual Collaboration Platforms, Discretion, Emotional Intelligence, Problem-Solving, Flexibility, Administrative Support, Communication, Project Management, Attention to Detail, Travel Coordination, File Management, Strategic Initiatives, Confidentiality

Industry

Pharmaceutical Manufacturing

Description
Job Summary The Executive Assistant will provide high-level administrative support to Cristcot’s CEO, working closely with internal teams, board members, clients, and external partners to drive the company’s objectives, including the successful launch of its inaugural ulcerative colitis (UC) therapy. This role requires a highly skilled professional with exceptional organizational skills and the ability to maintain strict confidentiality. Key responsibilities include managing the CEO’s schedule, coordinating board and investor meetings, organizing and securing files, and supporting strategic projects to ensure seamless execution of priorities. The Executive Assistant will also act as a liaison to facilitate effective communication and collaboration, contributing to process development and organizational scalability in a fast-paced pharmaceutical/biotech environment. Primary Relationships Within Cristcot, the Executive Assistant will collaborate closely with the Chief Executive Officer, senior leadership team, and cross-functional departments including Regulatory, Clinical, Quality, HR, Finance & Commercial. Outside Cristcot, the Executive Assistant will engage with external vendors, key stakeholders, and partners such as investors, healthcare providers, consultants, and event organizers. Primary Job Responsibilities The Executive Assistant will provide strategic administrative and organizational support to enhance executive efficiency and drive Cristcot’s mission forward. The activities of the Executive Assistant will include, but are not limited to: Schedule and prioritize meetings, appointments, and events for the CEO, including coordinating investor meetings and communications, resolving conflicts, and ensuring optimal time management. Plan and coordinate travel, including itineraries, accommodations, and transportation. Prepare agendas, take minutes, and organize materials for board meetings, executive meetings, and presentations, with meticulous attention to detail. Act as a liaison between the CEO and internal teams, clients, board members, and external partners to facilitate effective communication and collaboration. Assist with special projects, research, and strategic initiatives, ensuring deadlines and deliverables are met. Manage and secure digital and physical files, ensuring efficient organization and easy retrieval Handle sensitive information with the highest level of discretion and integrity. Skills and Qualifications: High School Diploma or Associate’s degree with demonstrated administrative experience; preferably a Bachelor’s degree in business administration or communications. 3-5 years in pharmaceutical/biotech/tech, ideally supporting C-suite executives. Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment. Advanced proficiency in Microsoft Office Suite and virtual collaboration platforms (Zoom, Teams); tech-savvy with a willingness to learn new systems. High level of integrity, discretion, and emotional intelligence; proactive mindset with strong problem-solving abilities and flexibility for after-hours or travel support. Must be able to be onsite in our Austin, TX office at least 2-3 times a week. Ability to travel up to 10%.
Responsibilities
The Executive Assistant will provide high-level administrative support to the CEO, managing schedules, coordinating meetings, and supporting strategic projects. This role requires exceptional organizational skills and the ability to maintain confidentiality while facilitating communication across various stakeholders.
Executive Assistant at Cristcot
Austin, Texas, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Microsoft Office Suite, Virtual Collaboration Platforms, Discretion, Emotional Intelligence, Problem Solving, Flexibility, Administrative Support, Communication, Project Management, Attention To Detail, Travel Coordination, File Management, Strategic Initiatives, Confidentiality
Specialization
Candidates should have a high school diploma or associate degree with administrative experience, preferably a bachelor's degree. A minimum of 3-5 years in a pharmaceutical or biotech environment supporting C-suite executives is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at MedAmerica
, , - Full Time
Skills Needed
Communication Skills, Project Management, Data Analysis, Team Collaboration, Problem Solving, Customer Service, Office Management, Confidentiality, Meeting Coordination, Travel Arrangements, Expense Management, Healthcare Experience, Program Development, Flexibility, Attention To Detail, Time Management
Specialization
Candidates must have a high school diploma or GED and at least 5 years of experience supporting executives. Experience in project coordination and knowledge of healthcare is preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pagaya Israel
Tel Aviv, Tel-Aviv District, Israel - Full Time
Skills Needed
Calendar Management, Travel Coordination, Communication, Problem Solving, Budget Management, Attention To Detail, Multitasking, Team Player, Organizational Skills, Flexibility, Proactivity, Resourcefulness, Time Management, Stakeholder Support, Administrative Support, Credit Markets Familiarity
Specialization
Candidates should have over 2 years of relevant experience and the ability to multitask with strong attention to detail. Familiarity with credit and lending markets is a plus, along with being a team player in a dynamic environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at ServiceNow
Addison, Texas, United States - Full Time
Skills Needed
Scheduling, Communication Skills, Organizational Skills, Ai Integration, Travel Coordination, Expense Reporting, Problem Solving, Presentation Preparation, Confidentiality, Microsoft Office, Zoom, Concur, Box, Google Docs, Leadership Support, Project Management
Specialization
Candidates should have 5-10 years of experience supporting SVP level in a SaaS organization and demonstrate proficiency in AI integration into work processes. Strong organizational and communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at PayPal
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Duties, Travel Coordination, Expense Management, Process Improvement, Collaboration, Relationship Building, Efficiency Identification
Specialization
The position requires 3 years of relevant work experience. No specific educational requirements are mentioned.
Experience Required
Minimum 2 year(s)
Executive Assistant at Teamified
, , Philippines - Full Time
Skills Needed
Organizational Skills, Attention To Detail, Written Communication, Crm Systems, Hubspot, Spreadsheets, Cloud Based Filing, Independent Work, Confidentiality, Proactivity, Resourcefulness, High Quality Work
Specialization
Candidates should be highly organized with strong attention to detail and excellent written communication skills. Proficiency in digital tools and CRM systems, particularly HubSpot, is preferred.
Experience Required
Minimum 2 year(s)
Executive Recruiter at Leap Brands
Hanover Township, New Jersey, United States - Full Time
Skills Needed
Communication Skills, Interpersonal Skills, Candidate Sourcing, Screening, Evaluation, Negotiation, Relationship Building, Market Knowledge, Compliance, Reporting, Talent Pipeline Management, Job Advertising, Recruitment Software, Applicant Tracking Systems, Client Engagement, Results Oriented
Specialization
Candidates should have proven experience as a recruiter in a staffing agency or similar environment. Strong communication and interpersonal skills at an executive level are essential, along with familiarity with applicant tracking systems.
Experience Required
Minimum 2 year(s)
Executive Assistant at FWD Insurance
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Organizational Skills, Discretion, Calendar Management, Meeting Coordination, Travel Itinerary Management, Correspondence Screening, Logistics Coordination, Administrative Tasks, Report Preparation, Document Formatting, Confidential File Maintenance, Communication Facilitation, Project Coordination, Event Planning, Decision Making Support, Time Management
Specialization
The position requires exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment. Discretion and effective communication are essential for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at FWD Insurance
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Organizational Skills, Discretion, Calendar Management, Meeting Coordination, Travel Itinerary Management, Correspondence Screening, Logistics Coordination, Administrative Tasks, Report Preparation, Document Formatting, Confidential File Management, Communication Facilitation, Project Coordination, Event Planning, Performance Tracking, Decision Making Support
Specialization
Exceptional organizational skills and discretion are required for this position. The candidate should be able to manage multiple priorities in a fast-paced environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at Visa
Warsaw, Masovian Voivodeship, Poland - Full Time
Skills Needed
Executive Support, Logistics, Internal Communications, Presentation Production, Reporting, Data Analytics, Project Support, Stakeholder Management, Business Analytics, Powerpoint, Excel, Outlook, Power Bi, Tableau, Jira, Confluence
Specialization
Candidates must have over 3 years of experience supporting VP/C-suite leaders in a multinational technology or fintech environment. Proficiency in English and expertise in tools like Outlook, PowerPoint, and Excel are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Sutter Health
San Francisco, California, United States - Full Time
Skills Needed
Written Communication Skills, Verbal Communication Skills, Time Management, Organizational Skills, Microsoft Office Suite, Data Interpretation, Problem Solving, Team Collaboration, Confidentiality, Patient Privacy
Specialization
A high school diploma or GED is required along with 4 years of relevant experience. Candidates should possess strong communication skills, advanced software proficiency, and the ability to work independently and as part of a team.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aston Carter
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Filtering, Outlook, Event Coordination, Executive Support
Specialization
Candidates should have 5+ years of executive admin experience and proficiency in Microsoft Office, particularly Excel. A bachelor's degree is preferred, along with experience in C-suite environments.
Experience Required
Minimum 5 year(s)
Executive Assistant at Eaton USA
Bengaluru, karnataka, India - Full Time
Skills Needed
Project Management, Stakeholder Engagement, Decision Support, Meeting Management, Calendar Management, Cross Organizational Collaboration, Brand Building, Communication, Data Analysis, Social Media Proficiency, Influencing Skills, Professional Presence, Presentation Skills, Budget Preparation, Travel Readiness
Specialization
Candidates should have a BE/BTECH in Electrical/Electronics or EEE, with 10-12 years of experience preferred. Strong influencing skills and proficiency in data representation and analysis are essential.
Experience Required
Minimum 10 year(s)
Logistics Executive at Perfetti Van Melle
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Logistics Management, Inventory Control, Analytical Skills, Problem Solving, Communication Skills, Organization Skills, Erp Systems, Sap, Cost Management, 3pl Management, Supply Chain Management, Warehouse Management, E Commerce, Returns Management, Importation, Team Collaboration
Specialization
Candidates should have a Bachelor's Degree in a relevant field and 4-5 years of experience in Warehouse, 3PL, and Inventory Management. Strong analytical skills and proficiency in ERP systems, particularly SAP, are essential.
Experience Required
Minimum 2 year(s)
Transport Executive at JLL
Mumbai, maharashtra, India - Full Time
Skills Needed
Transport Management, Logistics Coordination, Data Management, Report Preparation, Vendor Management, Customer Interaction, Safety Protocols, Analytical Skills, Documentation, Communication, Operational Efficiency, Problem Solving, Team Collaboration, Hygiene Monitoring, Emergency Support, Route Optimization
Specialization
Candidates should have strong analytical skills and experience in transport management. The role requires effective communication and the ability to maintain operational efficiency.
Experience Required
Minimum 2 year(s)
Technical Executive at JLL
Ahmedabad, gujarat, India - Full Time
Skills Needed
Technical Expertise, Building Maintenance, People Management, Carpentry, Electrical, Plumbing, Property Management, Leadership, Report Generation, Inspection, Inventory Management, Documentation, Vendor Management, Maintenance Practices, Utilities Management, Cooling Systems, Heating Systems
Specialization
Candidates must have a degree and at least three years of experience in the field, along with strong knowledge of building maintenance and people management. Proven expertise in carpentry, electrical, plumbing, and property management is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at VEIR
Woburn, Massachusetts, United States - Full Time
Skills Needed
Executive Support, Communication, Relationship Building, Organization, Detail Orientation, Problem Solving, Calendar Management, Event Planning, Team Collaboration, Adaptability, Discretion, Proactivity, Resourcefulness, Leadership Support, Workflow Improvement, Trust Building
Specialization
Candidates should have 5+ years of experience as an Executive Assistant or in a similar role, with strong communication skills and the ability to manage competing priorities. Experience in HR, Sales, or Marketing is a plus, along with proficiency in productivity software.
Experience Required
Minimum 5 year(s)
Executive - Finance at Apollo Hospitals
Pune, maharashtra, India - Full Time
Skills Needed
N/A
Specialization
Candidates should have relevant experience in finance and a strong understanding of financial principles. A degree in finance or a related field is typically expected.
Experience Required
Minimum 2 year(s)
Executive - Finance at Apollo Hospitals
Bangalore, karnataka, India - Full Time
Skills Needed
N/A
Specialization
Candidates should have a strong background in finance and relevant experience in financial management. A degree in finance or a related field is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Experian
Arlington, Texas, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Meeting Logistics, Powerpoint Presentations, Executive Communications, Visual Storytelling, Deadline Tracking, Confidential Information Handling, Relationship Building, Leadership Meeting Planning, Strategic Initiative Support, Hr Support, Complex Information Synthesis, Accountability, Communication Facilitation, Execution Drive
Specialization
Candidates should have 10+ years of experience supporting senior executives and be an advanced-level user of the O365 suite. A bachelor's degree is preferred.
Experience Required
Minimum 10 year(s)
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