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Administrative Assistant Jobs overseas

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Administrative Assistant at Maya Hospitality Group Inc
Charlotte, North Carolina, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Coordination, Email Communication, Organization, Project Management, Interpersonal Skills, Communication Skills, Self Motivation, Confidentiality, Detail Oriented, Problem Solving, Teamwork, Microsoft Office, Google Workspace, Task Management
Specialization
Candidates should have an associate's degree or related experience, with a preference for 2+ years in administrative support roles, ideally in the hospitality industry. Proficiency in Microsoft Office and strong organizational and communication skills are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Wellpath
, California, United States - Full Time
Skills Needed
Administrative Support, Clerical Support, Scheduling, Communication, Microsoft Office, Record Keeping, Office Operations, Expense Reporting
Specialization
A high school diploma or equivalent is required, with additional college-level courses preferred. One year of clerical experience as a secretary or administrative assistant is also required, along with proficiency in Microsoft Office.
Administrative Assistant at Sentry Management
, Florida, United States - Full Time
Skills Needed
Office Experience, Organizational Skills, Self Motivation, Communication Skills, Microsoft Office Proficiency, General Computer Skills
Specialization
Applicants must have previous office or administrative experience and be professional, organized, and self-motivated. Strong written and verbal communication skills and proficiency with Microsoft Office are also required.
Administrative Assistant at Sentry Management
, Florida, United States - Full Time
Skills Needed
Office Experience, Organizational Skills, Self Motivation, Communication Skills, Microsoft Office Proficiency, General Computer Skills
Specialization
Applicants must have previous office or administrative experience and be professional, organized, and self-motivated. Strong written and verbal communication skills and proficiency with Microsoft Office are also required.
Administrative Assistant at Roman Catholic Diocese of Tucson and Affiliated Organizations
Vail, AZ 85641, USA - Full Time
Skills Needed
Windows, Computer Technology, Word Processing, Excel, Public Administration, Confidentiality, Interpersonal Skills
Specialization
Business or public administration from an accredited institution or equivalent experience
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Lloyd & McDaniel P L C
Louisville, Kentucky, United States - Full Time
Skills Needed
Clerical Support, Administrative Support, Organizational Skills, Phone Reception, Client Interaction, Microsoft Word, Microsoft Excel, Microsoft Outlook, Legal Terminology, Court Filing Requirements, Report Compilation, File Maintenance, Training Participation, Workload Prioritization, Compliance, Technology Utilization
Specialization
High school diploma or GED required, with an Associate’s Degree preferred. Knowledge of basic legal terminology and court filing requirements is also preferred.
ADMINISTRATIVE ASSISTANT at Mapleton Golf Club
Mapleton Township, South Dakota, United States - Full Time
Skills Needed
Customer Service, Attention To Detail, Organization, Communication, Data Entry, Administrative Support, Filing, Office Management
Specialization
Candidates must have a high level of customer service ability and excellent communication skills. A high school diploma or GED is required, along with previous experience in an administrative role.
Administrative Assistant at L.N. Curtis & sons
Walnut Creek, California, United States - Full Time
Skills Needed
Organized, Detail Oriented, Effective Communication, Team Player, Proactive, Resourceful, Judgment, Integrity
Specialization
A high school diploma is required, with a college degree preferred in business, economics, sales, or marketing. Strong work ethic, effective communication skills, and the ability to prioritize tasks are essential.
Administrative Assistant at Nutrien
Lanigan, Saskatchewan, Canada - Full Time
Skills Needed
Confidentiality, Communication, Organization, Interpersonal Skills, Data Entry, Microsoft Office, Administrative Skills, Teamwork, Independence, Time Management, Filing Systems, Report Preparation, Event Coordination, Problem Solving, Attention To Detail, Customer Service
Specialization
Candidates should have a minimum of 5 years of relevant office experience and preferably a diploma or certificate in Office Administration. Proficiency in Microsoft Office and strong interpersonal and organizational skills are essential.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Mittera Group Inc
Houston, Texas, United States - Full Time
Skills Needed
Communication Skills, Attention To Detail, Organizational Skills, Time Management, Problem Solving, Inventory Control, Dependability, Motivation To Learn, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Powerpoint, Adobe Acrobat
Specialization
A high school diploma or equivalent education is required, along with preferred 1-3 years of administrative assistant experience. Candidates should possess excellent communication skills, attention to detail, and the ability to manage time efficiently.
Administrative Assistant at BLR LLP Chartered Professional Accountants
Waterdown, ON, Canada - Full Time
Skills Needed
Vision Care, Management Skills, Management Software, Accounting Software, Dental Care, Communication Skills, Microsoft Office
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Administrative Assistant at Astor Services
New York, New York, United States - Full Time
Skills Needed
Receptionist, Data Entry, Billing Software, Scheduling, Record Keeping, Customer Service, Word Processing, Office Machines, Payroll, Minutes Taking, Collaboration, Communication, Leadership, Management, Statistical Reports, Filing
Specialization
A high school diploma is required, along with proficiency in Microsoft Word, Excel, and PowerPoint. Office experience is preferred, along with strong communication and customer service skills.
Administrative Assistant at Liberty Mutual Insurance
Molenbeek-Saint-Jean - Sint-Jans-Molenbeek, Brussels-Capital, Belgium - Full Time
Skills Needed
Administrative Skills, Organizational Skills, Interpersonal Skills, Communication Skills, Data Collection, Budget Administration, Report Preparation, Spreadsheet Creation, Presentation Skills, Event Planning, Travel Coordination, Document Management, Mail Distribution, Office Equipment Operation, New Hire Onboarding, Compliance Support
Specialization
Candidates should have effective organizational, interpersonal, and communication skills. A minimum of 0 to 2 years of relevant administrative experience or completion of an administrative assistant certificate program is typically required.
Administrative Assistant at Angies Best Choice
Medicine Hat, AB T1C 1T5, Canada - Full Time
Skills Needed
Docs, Drive, Resume, Sheets, Administrative Skills, Communication Skills, Office Equipment
Qualification
Graduate
Administrative Assistant at FirstService Residential
Gilbert, Arizona, USA - Full Time
Skills Needed
Property Management, Communication Skills, Interpersonal Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Fall River Municipal Credit Union
Fall River, Massachusetts, United States - Full Time
Skills Needed
Research, Planning, Reservations, Coordination, Typing, Mailing, File Maintenance, Minutes Recording, Mail Distribution, Report Preparation, Confidentiality, Scholarship Coordination, Communication, Organization, Time Management, Attention To Detail
Specialization
The position requires maintaining confidentiality and performing additional duties as assigned. Candidates should have skills in organization, communication, and time management.
Administrative Assistant at UniFirst
, Massachusetts, United States - Full Time
Skills Needed
Exceptional Organizational Skills, Strong Communication, Reliable Follow Up, Excel Proficiency, Proactive Mindset, Team Player
Specialization
Candidates should possess exceptional organizational skills and strong communication abilities. Proficiency in Microsoft Excel and a proactive mindset are also required.
Administrative Assistant at Soleo Health Inc
Kansas City, Kansas, United States - Full Time
Skills Needed
Clerical Duties, Customer Service, Office Management, Microsoft Office Suite, Organizational Skills, Communication Skills, Filing Systems, Meeting Planning, Patient Assistance, Team Support, Mail Handling, Office Supply Management, Training, Administrative Support, Phone System Use, Document Management
Specialization
Candidates should have a high school diploma or equivalent, with an associate degree or certification in office administration preferred. A minimum of one year of administrative experience and proficiency in Microsoft Office Suite are required.
Administrative Assistant at LA Solutions Training Ltd
Lincoln LN1 2GH, , United Kingdom - Full Time
Skills Needed
Training, Sheets, Docs, Communication Skills, English, Drive
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Jamaica Civil Aviation Authority
Kingston, , Jamaica - Full Time
Skills Needed
Interpersonal Skills, Communication Skills, Analytical Skills, Organizational Skills, Time Management Skills, Problem Solving Skills, Civil Aviation Regulations, Management Principles, International Air Transport Regulations
Specialization
Applicants must have a B.Sc. Degree in Public Administration, Management Studies, or equivalent, along with three years of administrative experience. Key competencies include knowledge of civil aviation regulations and strong interpersonal and organizational skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Maya Hospitality Group Inc
Charlotte, North Carolina, United States -
Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative Support, Calendar Management, Travel Coordination, Email Communication, Organization, Project Management, Interpersonal Skills, Communication Skills, Self-Motivation, Confidentiality, Detail-Oriented, Problem Solving, Teamwork, Microsoft Office, Google Workspace, Task Management

Industry

Hospitality

Description
Maya Hotels | 8632 Wilkinson Blvd, Charlotte NC 28214 Join Maya Hotels and Take the Next Step in Your Career! Are you an efficient and results-oriented professional with a passion for hospitality? At Maya Hotels, we are seeking an Administrative Assistant to provide administrative support to the Co-CEO's and the VP of Operations when needed. This is a fantastic opportunity to gain invaluable experience supporting top leadership in a dynamic environment. If you thrive in a fast-paced environment and enjoy working with top hospitality brands, this is the opportunity for you! Why Join Maya Hotels? Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, Avid Hotel, Tru, Hilton Garden Inn, Hampton Inn and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market. Learn more about us at www.mayahotels.com. What We Offer: * Medical, Dental and Vision Insurance. * 100% Employer Paid Life Insurance. * Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance.  * Retirement Savings: 401K with Employer Contribution. * Employee Perks: Employee Referral Program, hotel discounts, and more! * Work-Life Balance: Paid Time Off (PTO). * Competitive salary and performance-based bonuses. * Career growth opportunities within the Maya Hotels family. * A supportive and friendly work environment. * The chance to work with ten well-respected hotel brands. Job Description: Essential Duties and Responsibilities:  Executives & Office Support:  * Manage executive calendars and schedule meetings with internal and external stakeholders. * Coordinate all travel logistics, including booking flights, hotels, car rentals, and preparing detailed itineraries. * Draft and manage email communications on behalf of the CEO and President when appropriate. * Run personal and professional errands to help optimize executive productivity. * Maintain physical and digital organization of executive offices and files. * Ensure meeting materials, presentations, and reports are prepared in advance. Project & Task Coordination: * Maintain an executive dashboard of deliverables, deadlines, and priorities. * Support coordination of special initiatives with HR, Accounting, Operations, and other departments. * Organize and manage internal and external correspondence and documentation. * Assist with light project management and follow-up tasks during executive travel. * Help gather data, prepare updates, and support internal communications for department-level projects. When Executives are traveling: * Provide day-to-day support to the VP of Operations, including meeting scheduling, follow-ups, and urgent coordination. * Respond to escalations from team members and field operations, ensuring timely resolution. * Support continuity by anticipating needs and ensuring communication channels remain open and efficient. Professionalism & Confidentiality: * Maintain strict confidentiality regarding sensitive company and personnel information. * Follow Maya Hotels’ Grooming Policy and maintain a professional appearance — a smile is considered part of the uniform. *  Represent the executive office with poise and professionalism in all internal and external interactions. * Comply with all Maya Hotels policies, procedures, and the Code of Ethics.   Education, Skills and Abilities: * Education: Associate’s degree or related experience required.  * Experience: 2+ years in administrative support roles preferred, hospitality industry preferred but not required. * Technical Skills: Proficiency in Microsoft Office (e.g., Excel, Word) and Google Workspace. Experience with task/project management tools (e.g., Asana, Trello) is a plus, not required. Willingness to learn new software(s). * Detail-Oriented & Organized: Strong organizational skills with the ability to multitask and manage priorities effectively.  * Communication & Collaboration: Strong interpersonal and teamwork skills to coordinate across executives. Excellent written and verbal communication skills.  * Self-Motivated & Driven: Ability to anticipate needs proactively. Self-motivated, and problem-solving abilities. * Confidentiality: Ability to handle sensitive information with discretion and integrity.    Physical Requirements: * Ability to sit for extended periods of time.  * Frequent use of hands for typing, writing, and handling office equipment. * Occasionally lifting items up to 20lbs. * Comfortable working in an office setting with extended screen time. * Occasionally hotel-location based work depending on project needs and schedules of executives.  Ready to Join the Team? Apply today by submitting your resume detailing your relevant experience to show us why you're the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family!   This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor.  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.
Responsibilities
The Administrative Assistant will manage executive calendars, coordinate travel logistics, and draft communications for the Co-CEOs and VP of Operations. This role also involves maintaining organization in the executive offices and supporting project coordination across departments.
Administrative Assistant at Maya Hospitality Group Inc
Charlotte, North Carolina, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Coordination, Email Communication, Organization, Project Management, Interpersonal Skills, Communication Skills, Self Motivation, Confidentiality, Detail Oriented, Problem Solving, Teamwork, Microsoft Office, Google Workspace, Task Management
Specialization
Candidates should have an associate's degree or related experience, with a preference for 2+ years in administrative support roles, ideally in the hospitality industry. Proficiency in Microsoft Office and strong organizational and communication skills are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Wellpath
, California, United States - Full Time
Skills Needed
Administrative Support, Clerical Support, Scheduling, Communication, Microsoft Office, Record Keeping, Office Operations, Expense Reporting
Specialization
A high school diploma or equivalent is required, with additional college-level courses preferred. One year of clerical experience as a secretary or administrative assistant is also required, along with proficiency in Microsoft Office.
Administrative Assistant at Sentry Management
, Florida, United States - Full Time
Skills Needed
Office Experience, Organizational Skills, Self Motivation, Communication Skills, Microsoft Office Proficiency, General Computer Skills
Specialization
Applicants must have previous office or administrative experience and be professional, organized, and self-motivated. Strong written and verbal communication skills and proficiency with Microsoft Office are also required.
Administrative Assistant at Sentry Management
, Florida, United States - Full Time
Skills Needed
Office Experience, Organizational Skills, Self Motivation, Communication Skills, Microsoft Office Proficiency, General Computer Skills
Specialization
Applicants must have previous office or administrative experience and be professional, organized, and self-motivated. Strong written and verbal communication skills and proficiency with Microsoft Office are also required.
Administrative Assistant at Roman Catholic Diocese of Tucson and Affiliated Organizations
Vail, AZ 85641, USA - Full Time
Skills Needed
Windows, Computer Technology, Word Processing, Excel, Public Administration, Confidentiality, Interpersonal Skills
Specialization
Business or public administration from an accredited institution or equivalent experience
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Lloyd & McDaniel P L C
Louisville, Kentucky, United States - Full Time
Skills Needed
Clerical Support, Administrative Support, Organizational Skills, Phone Reception, Client Interaction, Microsoft Word, Microsoft Excel, Microsoft Outlook, Legal Terminology, Court Filing Requirements, Report Compilation, File Maintenance, Training Participation, Workload Prioritization, Compliance, Technology Utilization
Specialization
High school diploma or GED required, with an Associate’s Degree preferred. Knowledge of basic legal terminology and court filing requirements is also preferred.
ADMINISTRATIVE ASSISTANT at Mapleton Golf Club
Mapleton Township, South Dakota, United States - Full Time
Skills Needed
Customer Service, Attention To Detail, Organization, Communication, Data Entry, Administrative Support, Filing, Office Management
Specialization
Candidates must have a high level of customer service ability and excellent communication skills. A high school diploma or GED is required, along with previous experience in an administrative role.
Administrative Assistant at L.N. Curtis & sons
Walnut Creek, California, United States - Full Time
Skills Needed
Organized, Detail Oriented, Effective Communication, Team Player, Proactive, Resourceful, Judgment, Integrity
Specialization
A high school diploma is required, with a college degree preferred in business, economics, sales, or marketing. Strong work ethic, effective communication skills, and the ability to prioritize tasks are essential.
Administrative Assistant at Nutrien
Lanigan, Saskatchewan, Canada - Full Time
Skills Needed
Confidentiality, Communication, Organization, Interpersonal Skills, Data Entry, Microsoft Office, Administrative Skills, Teamwork, Independence, Time Management, Filing Systems, Report Preparation, Event Coordination, Problem Solving, Attention To Detail, Customer Service
Specialization
Candidates should have a minimum of 5 years of relevant office experience and preferably a diploma or certificate in Office Administration. Proficiency in Microsoft Office and strong interpersonal and organizational skills are essential.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Mittera Group Inc
Houston, Texas, United States - Full Time
Skills Needed
Communication Skills, Attention To Detail, Organizational Skills, Time Management, Problem Solving, Inventory Control, Dependability, Motivation To Learn, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Powerpoint, Adobe Acrobat
Specialization
A high school diploma or equivalent education is required, along with preferred 1-3 years of administrative assistant experience. Candidates should possess excellent communication skills, attention to detail, and the ability to manage time efficiently.
Administrative Assistant at BLR LLP Chartered Professional Accountants
Waterdown, ON, Canada - Full Time
Skills Needed
Vision Care, Management Skills, Management Software, Accounting Software, Dental Care, Communication Skills, Microsoft Office
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Administrative Assistant at Astor Services
New York, New York, United States - Full Time
Skills Needed
Receptionist, Data Entry, Billing Software, Scheduling, Record Keeping, Customer Service, Word Processing, Office Machines, Payroll, Minutes Taking, Collaboration, Communication, Leadership, Management, Statistical Reports, Filing
Specialization
A high school diploma is required, along with proficiency in Microsoft Word, Excel, and PowerPoint. Office experience is preferred, along with strong communication and customer service skills.
Administrative Assistant at Liberty Mutual Insurance
Molenbeek-Saint-Jean - Sint-Jans-Molenbeek, Brussels-Capital, Belgium - Full Time
Skills Needed
Administrative Skills, Organizational Skills, Interpersonal Skills, Communication Skills, Data Collection, Budget Administration, Report Preparation, Spreadsheet Creation, Presentation Skills, Event Planning, Travel Coordination, Document Management, Mail Distribution, Office Equipment Operation, New Hire Onboarding, Compliance Support
Specialization
Candidates should have effective organizational, interpersonal, and communication skills. A minimum of 0 to 2 years of relevant administrative experience or completion of an administrative assistant certificate program is typically required.
Administrative Assistant at Angies Best Choice
Medicine Hat, AB T1C 1T5, Canada - Full Time
Skills Needed
Docs, Drive, Resume, Sheets, Administrative Skills, Communication Skills, Office Equipment
Qualification
Graduate
Administrative Assistant at FirstService Residential
Gilbert, Arizona, USA - Full Time
Skills Needed
Property Management, Communication Skills, Interpersonal Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Fall River Municipal Credit Union
Fall River, Massachusetts, United States - Full Time
Skills Needed
Research, Planning, Reservations, Coordination, Typing, Mailing, File Maintenance, Minutes Recording, Mail Distribution, Report Preparation, Confidentiality, Scholarship Coordination, Communication, Organization, Time Management, Attention To Detail
Specialization
The position requires maintaining confidentiality and performing additional duties as assigned. Candidates should have skills in organization, communication, and time management.
Administrative Assistant at UniFirst
, Massachusetts, United States - Full Time
Skills Needed
Exceptional Organizational Skills, Strong Communication, Reliable Follow Up, Excel Proficiency, Proactive Mindset, Team Player
Specialization
Candidates should possess exceptional organizational skills and strong communication abilities. Proficiency in Microsoft Excel and a proactive mindset are also required.
Administrative Assistant at Soleo Health Inc
Kansas City, Kansas, United States - Full Time
Skills Needed
Clerical Duties, Customer Service, Office Management, Microsoft Office Suite, Organizational Skills, Communication Skills, Filing Systems, Meeting Planning, Patient Assistance, Team Support, Mail Handling, Office Supply Management, Training, Administrative Support, Phone System Use, Document Management
Specialization
Candidates should have a high school diploma or equivalent, with an associate degree or certification in office administration preferred. A minimum of one year of administrative experience and proficiency in Microsoft Office Suite are required.
Administrative Assistant at LA Solutions Training Ltd
Lincoln LN1 2GH, , United Kingdom - Full Time
Skills Needed
Training, Sheets, Docs, Communication Skills, English, Drive
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Jamaica Civil Aviation Authority
Kingston, , Jamaica - Full Time
Skills Needed
Interpersonal Skills, Communication Skills, Analytical Skills, Organizational Skills, Time Management Skills, Problem Solving Skills, Civil Aviation Regulations, Management Principles, International Air Transport Regulations
Specialization
Applicants must have a B.Sc. Degree in Public Administration, Management Studies, or equivalent, along with three years of administrative experience. Key competencies include knowledge of civil aviation regulations and strong interpersonal and organizational skills.
Experience Required
Minimum 2 year(s)