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Administrative Assistant Jobs overseas

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Administrative Assistant at Dream
Quebec, Quebec, Canada - Full Time
Skills Needed
Administrative Support, Finance, Accounting, Quickbooks Online, Hr Processes, Compliance, Organizational Skills, Multitasking, Communication Skills, Google Workspace, Detail Oriented, Vendor Management, Onboarding, Recruiting, Documentation, Financial Reporting
Specialization
Candidates should have 2+ years of experience in administration, finance, or HR support roles, with proficiency in QuickBooks Online. Strong organizational skills and excellent communication in English are essential, with additional languages being a bonus.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Gallagher
Adelaide, South Australia, Australia - Full Time
Skills Needed
Customer Service, Data Entry, Calendar Management, Appointment Booking, Communication Skills, Interpersonal Skills, Time Management, Organizational Skills, Team Player Attitude, Fast Paced Environment
Specialization
Candidates should have recent experience in a customer service role and strong administrative skills. Excellent communication, time management, and the ability to work in a fast-paced environment are essential.
Administrative Assistant at Socialubbi
Vancouver, BC V5Z 3A2, Canada - Full Time
Skills Needed
Digital Marketing
Specialization
Business administration marketing or related field (or currently pursuing a degree
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Aston Carter
Happy Valley, Oregon, United States - Full Time
Skills Needed
Organizational Skills, Attention To Detail, Data Entry, Google Sheets, Excel, One Drive, Sharepoint, Communication Skills, Customer Service, Multitasking, Administrative Support, Filing, Self Starter, Teamwork, Fast Paced Environment, Dispatching
Specialization
Candidates should possess strong organizational skills and attention to detail, with proficiency in relevant software. Experience in administrative support and a fast-paced work environment is preferred.
Administrative Assistant at Southwest Foodservice Excellence, LLC
Roxboro, North Carolina, United States - Full Time
Skills Needed
Basic Phone Skills, Computer Skills, Communication, Professionalism, Teamwork, Flexibility, Maturity, Positive Attitude, Organizational Skills, Attention To Detail, Time Management, Customer Service, Record Keeping, Research Skills, Safety Compliance, Clerical Skills
Specialization
Candidates must have a high school diploma or equivalent and 1-2 years of related experience. Basic phone and computer skills are required, along with a willingness to learn and maintain a professional demeanor.
Administrative Assistant at Cinnabar Valley Farms Ltd
Nanaimo, BC V9X 1C1, Canada - Full Time
Skills Needed
Spreadsheets, Scratch, Dental Care, Project Tracking, Pivot Tables, Microsoft Excel, Vision Care, Troubleshooting, Excel, Outlook, Reporting, Time Management, Data Analysis, Multitasking, Communication Skills, Discretion, Vendors, English
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Salon Services PRO
Casper, Wyoming, United States - Full Time
Skills Needed
Microsoft Office, Excel, Accounting Principles, Communication Skills, Quickbooks, Netsuite, Paycom, Paylocity, Software Learning, Data Management, Data Formatting, Sorting Data, Filtering Data, Subtotaling Data, Functions, Pivot Tables, Macros
Specialization
Candidates must have strong skills in Microsoft Excel and a basic knowledge of accounting principles. Experience with ERP/HRIS platforms is preferred but not required.
Administrative Assistant at St Merkorious Charity
SSN2, , Australia - Full Time
Skills Needed
Interpersonal Skills, Management Skills
Qualification
Graduate
Administrative Assistant at Florida Urology Partners LLP
Tampa, Florida, United States - Full Time
Skills Needed
Professional Communication, Prioritization, Organization, Confidentiality, Attention To Detail, Interpersonal Relationships, Microsoft Products Proficiency
Specialization
A High School Diploma or equivalent is required along with at least one year of administrative assistant experience. Strong organizational skills and proficiency in Microsoft products are essential.
Administrative Assistant at Capital Sense Funding LLC
Philadelphia, PA 19110, USA - Full Time
Skills Needed
Customer Service Skills, Filing, Excel, Computer Skills, Typing, Powerpoint
Specialization
Any field
Qualification
Graduate
Administrative Assistant at National Star Services
Aurora, Colorado, United States - Full Time
Skills Needed
Administrative Experience, Communication Skills, Computer Proficiency, Bilingual, Customer Service, Record Keeping, Paperwork Management, Time Management
Specialization
Candidates must be lawfully authorized to work in the U.S. and should have at least one year of administrative experience, strong communication skills, and computer proficiency. Bilingual in English and Spanish is required.
Administrative Assistant at CLEAR SIGHT PARTNERS, LLC
Seguin, Texas, United States - Full Time
Skills Needed
Clerical Skills, Administrative Skills, Bilingual, Detail Oriented, Organized, Self Motivated, Teamwork, Written Communication, Verbal Communication, Critical Thinking, Problem Solving, Microsoft Office, Filing Systems, Meeting Coordination, Confidentiality, Safety Protocols
Specialization
Candidates must have a high school diploma or equivalent, with an associate degree preferred. A minimum of four years of experience in an administrative role and bilingual proficiency in Spanish and English are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Sritrims (Far East) Ltd
New York, New York, United States - Full Time
Skills Needed
Data Entry, Organizational Skills, Communication Skills, Problem Solving, Microsoft Office Suite, Confidentiality, Collaboration, Time Management, Attention To Detail, Flexibility, Record Keeping, Administrative Support, Report Preparation, Office Equipment Maintenance, Resourcefulness, Client Interaction
Specialization
A Bachelor's Degree is preferred along with 2 years of administrative experience, or 5-7 years of administrative experience with a High School Diploma. The ideal candidate should possess superior organizational skills, exceptional communication abilities, and a commitment to quality work in a community-based organization.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Ruffell Brown Pacific Awnings
Victoria, BC, Canada - Full Time
Skills Needed
Interpersonal Skills, Google Drive, Customer Service, Customer Communication, Computer Skills, Online Communications
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at The Haskell Company
Jacksonville, FL 32207, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
Business
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Assistant at FSorb
Woodinville, WA 98072, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
administrative assistant at LES CENTRES MASLIAH INC
Côte-Saint-Luc, QC, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Administrative Assistant at ACE PRECISION MACHINING LLC
Town of Oconomowoc, Wisconsin, United States - Full Time
Skills Needed
Technical Assistance, Administrative Support, Erp System, Data Entry, Documentation Management, Engineering Change Notices, Customer Specification Changes, Quality Alerts, Manufacturing Plan Changes, Report Creation, Microsoft Outlook, Microsoft Word, Microsoft Excel, Communication Skills, Problem Solving, Multitasking, Confidentiality
Specialization
A high school diploma is required, with preference for an associate degree or technical diploma in business. Experience with Microsoft Office applications and strong communication skills are essential.
Administrative Assistant at Therapy Villa Psychology Services
Etobicoke, ON M9B 6H7, Canada - Full Time
Skills Needed
Psychology, Communication Skills, Google Drive, Confidentiality, Excel
Specialization
Psychology
Qualification
Graduate
Administrative Assistant at Desire Home Care Inc
Richmond, Virginia, USA - Full Time
Skills Needed
Interpersonal Skills, Outlook, Discretion, Office Equipment, Sensitive Information, Communication Skills, Excel, Powerpoint, English
Specialization
Administration are a plus
Qualification
Diploma
Administrative Assistant at Dream
Quebec, Quebec, Canada -
Full Time

Start Date

Immediate

Expiry Date

17 Jan, 26

Salary

0.0

Posted On

19 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative Support, Finance, Accounting, QuickBooks Online, HR Processes, Compliance, Organizational Skills, Multitasking, Communication Skills, Google Workspace, Detail-Oriented, Vendor Management, Onboarding, Recruiting, Documentation, Financial Reporting

Industry

Description
Location: Remote — Open to candidates based in Canada or Mexico Department: Administration and Finance Employment Type: Independent Contractor About Us We're scaling rapidly and expanding our operational capacity to support growth across our teams and clients. Our mission is to empower people with the tools, expertise, and human-centered AI strategies that unlock opportunity and impact. Our team of creators, builders, and investors specializes in marketing, technology, artificial intelligence, and business—so people with big ideas can expand their agency and live lives they find meaningful. We partner with organizations of all sizes to explore, design, and implement AI strategies that are secure, scalable, and human-centered. From advisory and tooling to implementation and education, we meet clients where they are and help them integrate AI in ways that align with their mission and values. At Human Agency, we believe AI should amplify human potential—not replace it. Our goal is to empower teams to work smarter, move faster, and unlock new possibilities through thoughtful, responsible innovation. Role Overview The Administrative Assistant will provide comprehensive administrative, financial, and operational support, working closely with the Finance & Administration Director as your primary point of collaboration. In this role, you'll assist with bookkeeping, vendor payments, timesheet reviews, invoice preparation, and accounts receivable tracking, while also supporting HR, recruiting, compliance, and other operational workflows. While your primary focus will be assisting the Finance & Administration Director, you may also provide administrative support to other executives and department directors on an as-needed basis. This role is ideal for someone highly organized, detail-oriented, and comfortable managing a variety of tasks across finance, HR, and operations in a fast-paced, collaborative environment. This is an international independent contractor role, open to candidates based in Canada or Mexico to better align with U.S. time zones and operational needs. You will be engaged as an independent contractor and not as an employee of Human Agency. As such, you will be responsible for managing your own taxes, benefits, and compliance with local regulations. This engagement does not create an employer-employee relationship under U.S., Canadian, or Mexican law. Responsibilities Finance & Accounting Prepare invoices and assist with accounts receivable tracking and follow-up. Categorize daily bank feed transactions and reconcile accounts in QuickBooks Online (QBO). Monitor and summarize daily cash flow for review by the Finance & Admin Director. Assist in processing vendor payments and reimbursements. Review employee timesheets and expense reports for accuracy and completeness. Maintain organized financial records to support month-end close and audit preparation. Assist with budget tracking and basic financial reporting as needed. Administrative Support Provide day-to-day administrative assistance to the Finance & Admin Director. Organize and maintain digital files, contracts, and internal documentation. Coordinate scheduling, prepare documents, and support internal communications as needed. Assist other executives and department directors with administrative tasks and project support on an as-needed basis. Help onboard vendors, contractors, and new hires by collecting required documents and ensuring records are up to date. Support special projects and other operational tasks assigned by the Finance & Admin Director. HR & Compliance Assist with onboarding and offboarding processes for employees and contractors. Maintain compliance-related records and ensure proper documentation is filed. Support recruiting and hiring activities as needed, including coordinating interviews, scheduling meetings, and communicating with candidates. Provide administrative assistance for HR workflows, including benefits documentation and policy updates. Qualifications 2+ years of experience in administration, finance, or HR support roles. Proficiency with QuickBooks Online (QBO) or similar accounting software. Strong organizational and multitasking skills with attention to detail. Experience with HR processes, compliance, or people operations is a plus. Excellent communication skills in English (Spanish or French a bonus). Comfort working across time zones in a remote-first environment. Proficiency in Google Workspace (Docs, Sheets, Drive) and other productivity tools. Compensation This role offers a competitive base compensation aligned with experience and local market rates. Total compensation will reflect skills, qualifications, and performance. Why Join Human Agency At Human Agency, we're building something different — a team of thinkers, builders, and change-makers who believe in the power of purpose-driven work. You'll gain exposure to finance, HR, and operations, with room to grow as our company expands. You'll have the autonomy to lead in your area, the resources to succeed, and the opportunity to shape how we scale responsibly. Equal Opportunity Commitment Human Agency is proud to be an Equal Opportunity Employer. We value diverse backgrounds, perspectives, and experiences and strive to build an inclusive culture where everyone feels welcomed and empowered.
Responsibilities
The Administrative Assistant will provide comprehensive administrative, financial, and operational support, primarily assisting the Finance & Administration Director. Responsibilities include bookkeeping, vendor payments, timesheet reviews, and supporting HR and operational workflows.
Administrative Assistant at Dream
Quebec, Quebec, Canada - Full Time
Skills Needed
Administrative Support, Finance, Accounting, Quickbooks Online, Hr Processes, Compliance, Organizational Skills, Multitasking, Communication Skills, Google Workspace, Detail Oriented, Vendor Management, Onboarding, Recruiting, Documentation, Financial Reporting
Specialization
Candidates should have 2+ years of experience in administration, finance, or HR support roles, with proficiency in QuickBooks Online. Strong organizational skills and excellent communication in English are essential, with additional languages being a bonus.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Gallagher
Adelaide, South Australia, Australia - Full Time
Skills Needed
Customer Service, Data Entry, Calendar Management, Appointment Booking, Communication Skills, Interpersonal Skills, Time Management, Organizational Skills, Team Player Attitude, Fast Paced Environment
Specialization
Candidates should have recent experience in a customer service role and strong administrative skills. Excellent communication, time management, and the ability to work in a fast-paced environment are essential.
Administrative Assistant at Socialubbi
Vancouver, BC V5Z 3A2, Canada - Full Time
Skills Needed
Digital Marketing
Specialization
Business administration marketing or related field (or currently pursuing a degree
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Aston Carter
Happy Valley, Oregon, United States - Full Time
Skills Needed
Organizational Skills, Attention To Detail, Data Entry, Google Sheets, Excel, One Drive, Sharepoint, Communication Skills, Customer Service, Multitasking, Administrative Support, Filing, Self Starter, Teamwork, Fast Paced Environment, Dispatching
Specialization
Candidates should possess strong organizational skills and attention to detail, with proficiency in relevant software. Experience in administrative support and a fast-paced work environment is preferred.
Administrative Assistant at Southwest Foodservice Excellence, LLC
Roxboro, North Carolina, United States - Full Time
Skills Needed
Basic Phone Skills, Computer Skills, Communication, Professionalism, Teamwork, Flexibility, Maturity, Positive Attitude, Organizational Skills, Attention To Detail, Time Management, Customer Service, Record Keeping, Research Skills, Safety Compliance, Clerical Skills
Specialization
Candidates must have a high school diploma or equivalent and 1-2 years of related experience. Basic phone and computer skills are required, along with a willingness to learn and maintain a professional demeanor.
Administrative Assistant at Cinnabar Valley Farms Ltd
Nanaimo, BC V9X 1C1, Canada - Full Time
Skills Needed
Spreadsheets, Scratch, Dental Care, Project Tracking, Pivot Tables, Microsoft Excel, Vision Care, Troubleshooting, Excel, Outlook, Reporting, Time Management, Data Analysis, Multitasking, Communication Skills, Discretion, Vendors, English
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Salon Services PRO
Casper, Wyoming, United States - Full Time
Skills Needed
Microsoft Office, Excel, Accounting Principles, Communication Skills, Quickbooks, Netsuite, Paycom, Paylocity, Software Learning, Data Management, Data Formatting, Sorting Data, Filtering Data, Subtotaling Data, Functions, Pivot Tables, Macros
Specialization
Candidates must have strong skills in Microsoft Excel and a basic knowledge of accounting principles. Experience with ERP/HRIS platforms is preferred but not required.
Administrative Assistant at St Merkorious Charity
SSN2, , Australia - Full Time
Skills Needed
Interpersonal Skills, Management Skills
Qualification
Graduate
Administrative Assistant at Florida Urology Partners LLP
Tampa, Florida, United States - Full Time
Skills Needed
Professional Communication, Prioritization, Organization, Confidentiality, Attention To Detail, Interpersonal Relationships, Microsoft Products Proficiency
Specialization
A High School Diploma or equivalent is required along with at least one year of administrative assistant experience. Strong organizational skills and proficiency in Microsoft products are essential.
Administrative Assistant at Capital Sense Funding LLC
Philadelphia, PA 19110, USA - Full Time
Skills Needed
Customer Service Skills, Filing, Excel, Computer Skills, Typing, Powerpoint
Specialization
Any field
Qualification
Graduate
Administrative Assistant at National Star Services
Aurora, Colorado, United States - Full Time
Skills Needed
Administrative Experience, Communication Skills, Computer Proficiency, Bilingual, Customer Service, Record Keeping, Paperwork Management, Time Management
Specialization
Candidates must be lawfully authorized to work in the U.S. and should have at least one year of administrative experience, strong communication skills, and computer proficiency. Bilingual in English and Spanish is required.
Administrative Assistant at CLEAR SIGHT PARTNERS, LLC
Seguin, Texas, United States - Full Time
Skills Needed
Clerical Skills, Administrative Skills, Bilingual, Detail Oriented, Organized, Self Motivated, Teamwork, Written Communication, Verbal Communication, Critical Thinking, Problem Solving, Microsoft Office, Filing Systems, Meeting Coordination, Confidentiality, Safety Protocols
Specialization
Candidates must have a high school diploma or equivalent, with an associate degree preferred. A minimum of four years of experience in an administrative role and bilingual proficiency in Spanish and English are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Sritrims (Far East) Ltd
New York, New York, United States - Full Time
Skills Needed
Data Entry, Organizational Skills, Communication Skills, Problem Solving, Microsoft Office Suite, Confidentiality, Collaboration, Time Management, Attention To Detail, Flexibility, Record Keeping, Administrative Support, Report Preparation, Office Equipment Maintenance, Resourcefulness, Client Interaction
Specialization
A Bachelor's Degree is preferred along with 2 years of administrative experience, or 5-7 years of administrative experience with a High School Diploma. The ideal candidate should possess superior organizational skills, exceptional communication abilities, and a commitment to quality work in a community-based organization.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Ruffell Brown Pacific Awnings
Victoria, BC, Canada - Full Time
Skills Needed
Interpersonal Skills, Google Drive, Customer Service, Customer Communication, Computer Skills, Online Communications
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at The Haskell Company
Jacksonville, FL 32207, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
Business
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Assistant at FSorb
Woodinville, WA 98072, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
administrative assistant at LES CENTRES MASLIAH INC
Côte-Saint-Luc, QC, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Administrative Assistant at ACE PRECISION MACHINING LLC
Town of Oconomowoc, Wisconsin, United States - Full Time
Skills Needed
Technical Assistance, Administrative Support, Erp System, Data Entry, Documentation Management, Engineering Change Notices, Customer Specification Changes, Quality Alerts, Manufacturing Plan Changes, Report Creation, Microsoft Outlook, Microsoft Word, Microsoft Excel, Communication Skills, Problem Solving, Multitasking, Confidentiality
Specialization
A high school diploma is required, with preference for an associate degree or technical diploma in business. Experience with Microsoft Office applications and strong communication skills are essential.
Administrative Assistant at Therapy Villa Psychology Services
Etobicoke, ON M9B 6H7, Canada - Full Time
Skills Needed
Psychology, Communication Skills, Google Drive, Confidentiality, Excel
Specialization
Psychology
Qualification
Graduate
Administrative Assistant at Desire Home Care Inc
Richmond, Virginia, USA - Full Time
Skills Needed
Interpersonal Skills, Outlook, Discretion, Office Equipment, Sensitive Information, Communication Skills, Excel, Powerpoint, English
Specialization
Administration are a plus
Qualification
Diploma