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Administrative Assistant Jobs overseas

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Administrative Assistant at UNDP
Suva, Central, Fiji - Full Time
Skills Needed
Front Desk Service, Telephone Communication, Registry Services, Mail Management, Filing Systems, Logistics Support, Conference Organization, Erp Functions, Fa608 Applications, Contact Information Management, Client Management, Documents Management, Correspondence Management, Events Management, Travel Module Support, Shipment Management
Specialization
A minimum of 5 years of administrative or project experience is required for candidates with a secondary education, or 2 years for those with a bachelor's degree, alongside proficiency in computer software and web-based management systems.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Shiji UAE
Atlanta, Georgia, United States - Full Time
Skills Needed
Administrative Support, Operational Support, Compliance Coordination, Documentation Management, License Tracking, Executive Support, Vendor Management, Data Analysis, Process Improvement, Microsoft Office Suite Proficiency, Organizational Skills, Problem Solving, Attention To Detail, Professional Communication, Discretion, Adaptability
Specialization
Candidates must possess proven experience in administrative, operations, or executive support roles within a fast-paced setting, supporting multiple teams. Essential qualifications include proficiency in Microsoft Office Suite, excellent organizational and problem-solving skills, high attention to detail, and strong professional communication abilities.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Destiny Management Services LL
Panama City Beach, Florida, United States - Full Time
Skills Needed
Power Point, Excel, Word, Data Analysis, Report Writing, Teamwork, Oral Communication, Correspondence Composition, Grammar, Spelling, Punctuation, Capitalization, Office Equipment Operation, Medical Terminology, Telephone Etiquette, Customer Service
Specialization
Candidates must possess a high school diploma or equivalent and demonstrate at least 12 months of experience in an administrative support role. Mandatory skills include advanced proficiency in Microsoft Office Suite, strong analytical and problem-solving abilities, and excellent written and oral communication skills, including correct grammar and formatting.
ADMINISTRATIVE ASSISTANT at AO Precision Manufacturing LLC
Daytona Beach, Florida, United States - Full Time
Skills Needed
Microsoft Excel, Powerpoint, Microsoft Word, Outlook, Epicor Erp, Data Tracking, Reporting, Communication, Organization, Problem Solving, Customer Service, Process Improvement, Administrative Support, Record Maintenance, Spreadsheet Creation
Specialization
Candidates must have a minimum of 3 to 5 years in administrative or office support, with a high school diploma required and a bachelor's degree preferred. Essential qualifications include proficiency in the Microsoft Office Suite, strong Excel skills for data tracking, and experience with ERP systems like Epicor.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Aldevra
Cleveland, Ohio, United States - Full Time
Skills Needed
Administrative Support, Document Preparation, Records Management, Meeting Support, Reporting, Coordination, Data Entry, Communication Skills, Attention To Detail, Customer Focused, Team Oriented, Multi Tasking, Microsoft Office, Inventory Management, Timekeeping, Travel Coordination
Specialization
Candidates must have a high school diploma and at least 5 years of administrative assistant experience. Excellent communication skills, attention to detail, and familiarity with Microsoft Office products are required.
Experience Required
Minimum 5 year(s)
Administrative Assistant at NURSE PRACTITIONER GROUP LLC
Hamilton Township, New Jersey, United States - Full Time
Skills Needed
Attendance, Punctuality, Problem Solving, Self Motivated, Written Skills, Oral Skills, Organizational Skills, Analytical Skills, Interpersonal Skills, Customer Service Oriented, Team Player, Independent Work
Specialization
Candidates need a high school diploma or equivalent and a minimum of one year of experience in an outpatient medical clinic or hospital setting. Required competencies include strong organizational, problem-solving, analytical, interpersonal skills, and the ability to work independently.
Administrative Assistant at TM ASSOCIATES MANAGEMENT INC
Chesapeake Beach, Maryland, United States - Full Time
Skills Needed
Customer Service, Telephone Communications, Greeting Visitors, Mail Distribution, Postage Machine Operation, Office Support, Scanning, Form Creation, Inventory Maintenance, Ordering Supplies, Shipping Coordination, Id Badge Creation, Manual Compilation
Specialization
The candidate will receive direction from the Executive Assistant/New Business Coordinator and must perform miscellaneous job-related duties as assigned, including assisting with special projects. Responsibilities also include ordering and shipping drug testing kits and shirts, creating ID badges, and compiling Yardi Manuals.
Administrative Assistant at DaVita International Ltd
Newtown Township, Pennsylvania, United States - Full Time
Skills Needed
Administrative Skills, Computer Skills, Clerical Skills, Microsoft Office, Typing (60 Wpm), Patient Support, Chart Management, Invoice Processing, Purchase Order Processing, Transportation Arrangement, Appointment Scheduling
Specialization
Candidates must possess excellent computer and clerical skills, including proficiency in Microsoft Office, and be able to type 60 WPM, holding a high school diploma or GED. A medical secretary or secretarial certification and at least one year of related administrative experience in a medical setting are preferred.
Administrative Assistant at Halcyon Home LLC
San Marcos, Texas, United States - Full Time
Skills Needed
Clerical Support, Communication Skills, Multitasking, Scheduling, Volunteer Coordination, Data Entry, Filing, Copying, Mail Distribution, Phone System Management, Personnel File Maintenance, Insurance Verification, Computer Support, Interpersonal Skills, Organizational Skills, Emr Utilization
Specialization
Candidates must be a high school graduate, preferably with a college education, and possess one year of general office experience, ideally within healthcare. Excellent computer skills are required, along with knowledge or experience using Homecare Homebase EMR and database applications being preferred.
Administrative Assistant at ReWorks Solutions
, , South Africa - Full Time
Skills Needed
Administrative Support, Calendar Management, Virtual Meetings, Client Appointments, Email Correspondence, Report Preparation, Digital Records, Loan Processing, Client Onboarding, Crm Systems, Loan Management Portals, Data Entry, File Management, Client Communication, Remote Collaboration, Process Improvements
Specialization
Candidates must have proven experience as an Administrative or Virtual Assistant, preferably in finance, demonstrating strong organizational skills and attention to detail while working independently in a remote setting. Proficiency in office software, CRM systems, and familiarity with loan processes are required, along with excellent communication skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Nautical Ventures Marine LLC
Fort Lauderdale, Florida, United States - Full Time
Skills Needed
Dockmaster Software, Smartsheet, Google Timesheets, Microsoft Office Suite, Organizational Skills, Time Management, Written Communication, Verbal Communication, Attention To Detail, Data Entry, Document Preparation, Customer Service, Problem Solving, Adaptability, Filing Systems, Expense Reporting
Specialization
Candidates must possess a high school diploma or equivalent, with an Associate's or Bachelor's degree preferred, alongside proven experience in an administrative role. Essential requirements include proficiency in Microsoft Office, strong organizational and communication skills, accuracy, and the ability to manage multiple priorities professionally.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Southwest Airlines
Dallas, Texas, United States - Full Time
Skills Needed
Calendar Management, Problem Solving, Organization, Customer Service, Project Coordination, Budget Maintenance, Relationship Building, Event Planning, Communication, Travel Coordination, Onboarding, Offboarding, Prioritization, Multitasking, Ms Outlook, Ms Word
Specialization
Candidates must possess intermediate-level experience in Administrative Support or Customer Service, demonstrating strong organization, proactive problem-solving, and proficiency in MS Office applications like Outlook, Word, Excel, and PowerPoint. A High School Diploma or GED is required, and knowledge of tools like Concur, Quickbase, or Ariba is preferred.
Experience Required
Minimum 2 year(s)
Administrative Assistant at ABM US
San Jose, California, United States - Full Time
Skills Needed
Payroll Processing, Hr Processing, Pre Employment Processing, File Maintenance, Spreadsheet Creation, Financial Reporting, Invoice Processing, Time Record Keeping, Data Entry, Office Administration, Answering Phones, Filing, Copying, Meeting Minutes, Report Preparation, Confidentiality
Specialization
Candidates must possess a GED or High School diploma, with an Associate degree preferred, along with 2-3 years of successful office administration experience. Essential attributes include high energy, proficiency in Microsoft Office, comfort with flexible hours, strong organizational skills, and the ability to handle confidential information and multi-faceted tasks.
Experience Required
Minimum 2 year(s)
Administrative Assistant at RMIT University
Ho Chi Minh City, , Vietnam - Full Time
Skills Needed
Administrative Support
Specialization
The position is part-time and located at the Saigon South Campus in Ho Chi Minh City. Applications for this role close on March 28, 2026.
Administrative Assistant at Diocese of St. Augustine
Riverside, Florida, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Communication Skills, Attention To Detail, Calendar Management, Correspondence Management, Database Systems, Microsoft Office, Confidentiality, Record Keeping, Scheduling, Coordination, Customer Service, Report Writing, Data Analysis
Specialization
The ideal candidate must possess strong organizational and communication skills, proficiency in Microsoft Office and parish database systems like ParishSOFT, and the ability to handle sensitive information confidentially. Previous administrative or parish office experience is preferred, along with flexibility for occasional evening or weekend event coverage.
Administrative Assistant at Interstate – A Premier Facility Services Provider
York, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Organizational Skills, Time Management, Attention To Detail, Microsoft Office Suite, Communication Skills, Confidentiality, Problem Solving, Facilities Management, Custodial Standards, Safety Practices
Specialization
Candidates must have a high school diploma or equivalent, with a preference for an associate degree or coursework in business administration or facilities management. A minimum of 2-3 years of administrative experience, preferably in a facilities or custodial environment, is required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Newmark
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Office Management, Communication, Organization
Specialization
The posting does not detail specific requirements but is for an Administrative Assistant position at a major commercial real estate firm. Candidates should be prepared to support a fast-paced, global organization.
Administrative Assistant at Temple University Japan
Tokyo, , Japan - Full Time
Skills Needed
Administrative Support, Operational Support, Expense Reports, Budget Tracking, Schedule Coordination, Internal Communication, Event Planning, Logistical Coordination, Vendor Communication, Publicity Support, Program Management, Student Supervision, Data Management, Microsoft Office, Google Workspace, Zoom
Specialization
Required qualifications include a Bachelor's degree or higher and native or near-native English proficiency, coupled with excellent communication skills and strong attention to detail. Candidates must be able to manage multiple priorities in a fast-paced, international university setting.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Sherwin-Williams
Kuala Lumpur, Kuala Lumpur, Malaysia - Full Time
Skills Needed
Typing, Filing, Scheduling, Meeting Coordination, Supply Obtaining, Mailing Coordination, Interpersonal Skills, Communication Skills, Microsoft Excel, Microsoft Words
Specialization
Candidates must have at least a Professional Certificate or Diploma and a minimum of two years of relevant experience. Essential requirements include the ability to communicate in English and proficiency with Microsoft Excel and Word, along with demonstrating initiative and accuracy.
Administrative Assistant at Cumberland Heights
Nashville, Tennessee, United States - Full Time
Skills Needed
Customer Service, Public Relations, Workflow Coordination, Clerical Support, Administrative Support, Case Management, Scheduling, Data Collection, Report Creation, Database Management, Electronic Medical Records, Microsoft Office, Patient Portal, Communication, Confidentiality, Problem Solving
Specialization
A high school diploma or GED is required, along with a minimum of two years of secretarial experience, preferably in a healthcare setting. Proficiency in Microsoft Office and various software applications is preferred, as is the ability to adapt to a fast-paced environment and maintain strict confidentiality.
Administrative Assistant at UNDP
Suva, Central, Fiji -
Full Time

Start Date

Immediate

Expiry Date

24 May, 26

Salary

0.0

Posted On

23 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Front-Desk Service, Telephone Communication, Registry Services, Mail Management, Filing Systems, Logistics Support, Conference Organization, ERP Functions, FA608 Applications, Contact Information Management, Client Management, Documents Management, Correspondence Management, Events Management, Travel Module Support, Shipment Management

Industry

International Affairs

Description
Background The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. The Fiji multi-country office covers ten countries including Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu as well as provides support to regional initiatives. Within the Fiji Multi Country Office (MCO) of the UNDP Pacific Office, the Operations Team provides programme with backbone support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and MCO transactions support. The team further provides demand driven Common Services to the UN agencies (per agreed procedures). In addition, the team will provide administrative support to UNDP Staff including project personnel on areas such as protocol, visa facilitation, travel, and others. Duties and Responsibilities Under the overall guidance and supervision of the Administrative Analyst, the Administrative Assistant provides support to office operations performing a variety of standard administrative processes including telephone communication and general reception, registry and information services ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach. The Administrative Assistant works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery. 1. Provision of front-desk service and telephone communication services. Monitoring of all visitors to the office; assistance to visitors by providing directions and accurate information related to UN/UNDP. Maintains accurate conference/meeting system. Operation and management of the telephone switchboard in accordance with appropriate protocol. Maintenance of recording information in the system, solution of minor technical problems, and reporting to telephone service provider for regular maintenance and repair. Receive and respond to incoming switchboard and calls returned from staff extensions. Preparation of monthly oversight reports on telephone management and reconciliation of telephone account with bills. Maintain MCO telephone listing for staff and regional offices/agencies. Prepare telephone charges accounts for UN Agencies, projects etc 2. Administrative and logistical support Provide registry services for receipts and dispatches of mail, messages, pouches, etc.; receive, sort, register and distribute/file incoming messages/mail; receive and process outgoing messages/mail including log charges Implement a systematic registration process for incoming and outgoing communications. Effectively sort, categorize, and file incoming messages, ensuring proper documentation. Utilize the DHL online portal to facilitate courier services. Ensure the secure and timely delivery of packages and documents. Maintain an updated and organized register for all incoming and outgoing documentation. Implement a systematic filing system to easily locate and retrieve necessary documents. Administrative support to organization of conferences, workshops, retreats. Execute ERP functions, including the preparation of requisitions for goods and services. Prepare and submit FA608 applications to the Ministry of Foreign Affairs. Maintain FA608 register and timely billing to projects and UN agencies. Ensure compliance with all relevant regulations and guidelines. Provide support to the cleaning staff as needed. Distribute stationery and maintain adequate stock levels 3. Update UN & other contacts information and support knowledge building & knowledge sharing Update of the UN premises telephone list and UN Directory, Addresses of the Government, International Organizations, Embassies, and NGOs and other important contacts. Participation in training for the operations/projects staff on administration. Sound contributions to knowledge networks and communities of practice. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Cross-Functional & Technical competencies Thematic Area Name Definition Business Management Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns. Administration & Operations Documents and records management Overall document (hard or electronic) management; registry and retention policy including storing and archiving Administration & Operations Registry & correspondence management Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives Administration & Operations Events management (including retreats, trainings and meetings) Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. Administration & Operations ERP travel and expense module Knowledge of the ERP Travel and Expense Module; ability to provide help desk support to UNDP and other UN agencies Administration & Operations Management of shipments Knowledge of regulatory frameworks and processes related to management of shipments, including contracting of shipments for staff members who travel on initial appointment, reassignment and repatriation Required Skills and Experience Education: Secondary education is required, or University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement. Experience: Minimum of 5 years (with secondary education) or 2 years (with bachelor’s degree) of progressively responsible administrative or project experience is required. Required Skills: Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required. Experience in handling of web-based management systems and network-based telephone systems is required. Desired Skills: Experience in the UN system is desired Administrative experience in an international organization is desired. Experience and knowledge of freight services and duty-free clearance is desired. Experience in financial control and reconciliation is desired. Required Language: Fluency in English is a required. Fluency in Itaukei and/or Fiji Hindi is required. Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
Responsibilities
The Administrative Assistant provides front-desk service, manages telephone communications, handles visitor reception, and maintains accurate meeting systems, while also supporting office operations through registry and information services.
Administrative Assistant at UNDP
Suva, Central, Fiji - Full Time
Skills Needed
Front Desk Service, Telephone Communication, Registry Services, Mail Management, Filing Systems, Logistics Support, Conference Organization, Erp Functions, Fa608 Applications, Contact Information Management, Client Management, Documents Management, Correspondence Management, Events Management, Travel Module Support, Shipment Management
Specialization
A minimum of 5 years of administrative or project experience is required for candidates with a secondary education, or 2 years for those with a bachelor's degree, alongside proficiency in computer software and web-based management systems.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Shiji UAE
Atlanta, Georgia, United States - Full Time
Skills Needed
Administrative Support, Operational Support, Compliance Coordination, Documentation Management, License Tracking, Executive Support, Vendor Management, Data Analysis, Process Improvement, Microsoft Office Suite Proficiency, Organizational Skills, Problem Solving, Attention To Detail, Professional Communication, Discretion, Adaptability
Specialization
Candidates must possess proven experience in administrative, operations, or executive support roles within a fast-paced setting, supporting multiple teams. Essential qualifications include proficiency in Microsoft Office Suite, excellent organizational and problem-solving skills, high attention to detail, and strong professional communication abilities.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Destiny Management Services LL
Panama City Beach, Florida, United States - Full Time
Skills Needed
Power Point, Excel, Word, Data Analysis, Report Writing, Teamwork, Oral Communication, Correspondence Composition, Grammar, Spelling, Punctuation, Capitalization, Office Equipment Operation, Medical Terminology, Telephone Etiquette, Customer Service
Specialization
Candidates must possess a high school diploma or equivalent and demonstrate at least 12 months of experience in an administrative support role. Mandatory skills include advanced proficiency in Microsoft Office Suite, strong analytical and problem-solving abilities, and excellent written and oral communication skills, including correct grammar and formatting.
ADMINISTRATIVE ASSISTANT at AO Precision Manufacturing LLC
Daytona Beach, Florida, United States - Full Time
Skills Needed
Microsoft Excel, Powerpoint, Microsoft Word, Outlook, Epicor Erp, Data Tracking, Reporting, Communication, Organization, Problem Solving, Customer Service, Process Improvement, Administrative Support, Record Maintenance, Spreadsheet Creation
Specialization
Candidates must have a minimum of 3 to 5 years in administrative or office support, with a high school diploma required and a bachelor's degree preferred. Essential qualifications include proficiency in the Microsoft Office Suite, strong Excel skills for data tracking, and experience with ERP systems like Epicor.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Aldevra
Cleveland, Ohio, United States - Full Time
Skills Needed
Administrative Support, Document Preparation, Records Management, Meeting Support, Reporting, Coordination, Data Entry, Communication Skills, Attention To Detail, Customer Focused, Team Oriented, Multi Tasking, Microsoft Office, Inventory Management, Timekeeping, Travel Coordination
Specialization
Candidates must have a high school diploma and at least 5 years of administrative assistant experience. Excellent communication skills, attention to detail, and familiarity with Microsoft Office products are required.
Experience Required
Minimum 5 year(s)
Administrative Assistant at NURSE PRACTITIONER GROUP LLC
Hamilton Township, New Jersey, United States - Full Time
Skills Needed
Attendance, Punctuality, Problem Solving, Self Motivated, Written Skills, Oral Skills, Organizational Skills, Analytical Skills, Interpersonal Skills, Customer Service Oriented, Team Player, Independent Work
Specialization
Candidates need a high school diploma or equivalent and a minimum of one year of experience in an outpatient medical clinic or hospital setting. Required competencies include strong organizational, problem-solving, analytical, interpersonal skills, and the ability to work independently.
Administrative Assistant at TM ASSOCIATES MANAGEMENT INC
Chesapeake Beach, Maryland, United States - Full Time
Skills Needed
Customer Service, Telephone Communications, Greeting Visitors, Mail Distribution, Postage Machine Operation, Office Support, Scanning, Form Creation, Inventory Maintenance, Ordering Supplies, Shipping Coordination, Id Badge Creation, Manual Compilation
Specialization
The candidate will receive direction from the Executive Assistant/New Business Coordinator and must perform miscellaneous job-related duties as assigned, including assisting with special projects. Responsibilities also include ordering and shipping drug testing kits and shirts, creating ID badges, and compiling Yardi Manuals.
Administrative Assistant at DaVita International Ltd
Newtown Township, Pennsylvania, United States - Full Time
Skills Needed
Administrative Skills, Computer Skills, Clerical Skills, Microsoft Office, Typing (60 Wpm), Patient Support, Chart Management, Invoice Processing, Purchase Order Processing, Transportation Arrangement, Appointment Scheduling
Specialization
Candidates must possess excellent computer and clerical skills, including proficiency in Microsoft Office, and be able to type 60 WPM, holding a high school diploma or GED. A medical secretary or secretarial certification and at least one year of related administrative experience in a medical setting are preferred.
Administrative Assistant at Halcyon Home LLC
San Marcos, Texas, United States - Full Time
Skills Needed
Clerical Support, Communication Skills, Multitasking, Scheduling, Volunteer Coordination, Data Entry, Filing, Copying, Mail Distribution, Phone System Management, Personnel File Maintenance, Insurance Verification, Computer Support, Interpersonal Skills, Organizational Skills, Emr Utilization
Specialization
Candidates must be a high school graduate, preferably with a college education, and possess one year of general office experience, ideally within healthcare. Excellent computer skills are required, along with knowledge or experience using Homecare Homebase EMR and database applications being preferred.
Administrative Assistant at ReWorks Solutions
, , South Africa - Full Time
Skills Needed
Administrative Support, Calendar Management, Virtual Meetings, Client Appointments, Email Correspondence, Report Preparation, Digital Records, Loan Processing, Client Onboarding, Crm Systems, Loan Management Portals, Data Entry, File Management, Client Communication, Remote Collaboration, Process Improvements
Specialization
Candidates must have proven experience as an Administrative or Virtual Assistant, preferably in finance, demonstrating strong organizational skills and attention to detail while working independently in a remote setting. Proficiency in office software, CRM systems, and familiarity with loan processes are required, along with excellent communication skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Nautical Ventures Marine LLC
Fort Lauderdale, Florida, United States - Full Time
Skills Needed
Dockmaster Software, Smartsheet, Google Timesheets, Microsoft Office Suite, Organizational Skills, Time Management, Written Communication, Verbal Communication, Attention To Detail, Data Entry, Document Preparation, Customer Service, Problem Solving, Adaptability, Filing Systems, Expense Reporting
Specialization
Candidates must possess a high school diploma or equivalent, with an Associate's or Bachelor's degree preferred, alongside proven experience in an administrative role. Essential requirements include proficiency in Microsoft Office, strong organizational and communication skills, accuracy, and the ability to manage multiple priorities professionally.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Southwest Airlines
Dallas, Texas, United States - Full Time
Skills Needed
Calendar Management, Problem Solving, Organization, Customer Service, Project Coordination, Budget Maintenance, Relationship Building, Event Planning, Communication, Travel Coordination, Onboarding, Offboarding, Prioritization, Multitasking, Ms Outlook, Ms Word
Specialization
Candidates must possess intermediate-level experience in Administrative Support or Customer Service, demonstrating strong organization, proactive problem-solving, and proficiency in MS Office applications like Outlook, Word, Excel, and PowerPoint. A High School Diploma or GED is required, and knowledge of tools like Concur, Quickbase, or Ariba is preferred.
Experience Required
Minimum 2 year(s)
Administrative Assistant at ABM US
San Jose, California, United States - Full Time
Skills Needed
Payroll Processing, Hr Processing, Pre Employment Processing, File Maintenance, Spreadsheet Creation, Financial Reporting, Invoice Processing, Time Record Keeping, Data Entry, Office Administration, Answering Phones, Filing, Copying, Meeting Minutes, Report Preparation, Confidentiality
Specialization
Candidates must possess a GED or High School diploma, with an Associate degree preferred, along with 2-3 years of successful office administration experience. Essential attributes include high energy, proficiency in Microsoft Office, comfort with flexible hours, strong organizational skills, and the ability to handle confidential information and multi-faceted tasks.
Experience Required
Minimum 2 year(s)
Administrative Assistant at RMIT University
Ho Chi Minh City, , Vietnam - Full Time
Skills Needed
Administrative Support
Specialization
The position is part-time and located at the Saigon South Campus in Ho Chi Minh City. Applications for this role close on March 28, 2026.
Administrative Assistant at Diocese of St. Augustine
Riverside, Florida, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Communication Skills, Attention To Detail, Calendar Management, Correspondence Management, Database Systems, Microsoft Office, Confidentiality, Record Keeping, Scheduling, Coordination, Customer Service, Report Writing, Data Analysis
Specialization
The ideal candidate must possess strong organizational and communication skills, proficiency in Microsoft Office and parish database systems like ParishSOFT, and the ability to handle sensitive information confidentially. Previous administrative or parish office experience is preferred, along with flexibility for occasional evening or weekend event coverage.
Administrative Assistant at Interstate – A Premier Facility Services Provider
York, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Organizational Skills, Time Management, Attention To Detail, Microsoft Office Suite, Communication Skills, Confidentiality, Problem Solving, Facilities Management, Custodial Standards, Safety Practices
Specialization
Candidates must have a high school diploma or equivalent, with a preference for an associate degree or coursework in business administration or facilities management. A minimum of 2-3 years of administrative experience, preferably in a facilities or custodial environment, is required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Newmark
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Office Management, Communication, Organization
Specialization
The posting does not detail specific requirements but is for an Administrative Assistant position at a major commercial real estate firm. Candidates should be prepared to support a fast-paced, global organization.
Administrative Assistant at Temple University Japan
Tokyo, , Japan - Full Time
Skills Needed
Administrative Support, Operational Support, Expense Reports, Budget Tracking, Schedule Coordination, Internal Communication, Event Planning, Logistical Coordination, Vendor Communication, Publicity Support, Program Management, Student Supervision, Data Management, Microsoft Office, Google Workspace, Zoom
Specialization
Required qualifications include a Bachelor's degree or higher and native or near-native English proficiency, coupled with excellent communication skills and strong attention to detail. Candidates must be able to manage multiple priorities in a fast-paced, international university setting.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Sherwin-Williams
Kuala Lumpur, Kuala Lumpur, Malaysia - Full Time
Skills Needed
Typing, Filing, Scheduling, Meeting Coordination, Supply Obtaining, Mailing Coordination, Interpersonal Skills, Communication Skills, Microsoft Excel, Microsoft Words
Specialization
Candidates must have at least a Professional Certificate or Diploma and a minimum of two years of relevant experience. Essential requirements include the ability to communicate in English and proficiency with Microsoft Excel and Word, along with demonstrating initiative and accuracy.
Administrative Assistant at Cumberland Heights
Nashville, Tennessee, United States - Full Time
Skills Needed
Customer Service, Public Relations, Workflow Coordination, Clerical Support, Administrative Support, Case Management, Scheduling, Data Collection, Report Creation, Database Management, Electronic Medical Records, Microsoft Office, Patient Portal, Communication, Confidentiality, Problem Solving
Specialization
A high school diploma or GED is required, along with a minimum of two years of secretarial experience, preferably in a healthcare setting. Proficiency in Microsoft Office and various software applications is preferred, as is the ability to adapt to a fast-paced environment and maintain strict confidentiality.