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Administrative Assistant at International SOS Government Medical Services

El Paso, Texas, United States - Full Time

Skills Needed
Administrative Support, Confidentiality, Records Management, Correspondence, Meeting Coordination, Electronic Health Record System, Scheduling, Medical Terminology, Time Management, Prioritization, Interpersonal Skills, Critical Thinking, Cultural Competency, Microsoft Word, Microsoft Excel, Microsoft Outlook

Specialization
Candidates must possess a high school diploma or equivalent and a minimum of one year of experience, preferably in healthcare, involving electronic medical health records and appointment scheduling. Proficiency in Microsoft Office programs is required, and verbal/written proficiency in Spanish is preferred.

Administrative Assistant at Tlingit Haida Tribal Business Corporation

Dededo, Guam, United States - Full Time

Skills Needed
Administrative Support, Clerical Support, Documentation, Scheduling, Filing, Records Management, Report Preparation, Spreadsheet Creation, Presentation Development, Calendar Maintenance, Meeting Coordination, Communication, Inventory Tracking, Procurement Coordination, Onboarding Support, Offboarding Support

Specialization
Candidates must possess a minimum of three years of administrative support experience, preferably in a government or program office setting, along with strong organizational and customer service skills. Essential requirements include fluency in English and proficiency in the Microsoft Office Suite, plus the ability to pass a Tier 1 Public Trust background check and maintain a valid driver's license.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Unigen

Newark, California, United States - Full Time

Skills Needed
Data Entry, Document Preparation, Scheduling, Reporting, File Organization, Calendar Management, Meeting Coordination, Microsoft Office, Attention To Detail, Organizational Skills, Communication Skills, Time Management, Travel Coordination, Vendor Follow Up, Receptionist Duties

Specialization
A High School diploma or GED is required, along with previous experience in administrative support, office support, reception, or data entry. Candidates must have basic proficiency in Microsoft Office tools and demonstrate strong organizational, communication, and time-management skills.

Administrative Assistant at Ruoff Mortgage

Vincennes, Indiana, United States - Full Time

Skills Needed
Front Desk Support, Customer Service, Filing Systems, Clerical Tasks, Communication Skills, Organizational Skills, Attention To Detail, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Proofreading, Marketing Material Preparation, Confidentiality, Time Management

Specialization
Candidates must have a high school diploma or equivalent and at least one year of related experience is preferred. Strong organizational skills, proficiency in Microsoft Office, and the ability to maintain confidentiality are required.

Administrative Assistant at TAK Broadband

Sacramento, California, United States - Full Time

Skills Needed
Invoice Processing, Document Control, Inventory Tracking, Data Entry, Permit Preparation, Logistics Coordination, Microsoft Office Suite, Outlook, Word, Excel, Powerpoint, Communication Skills, Problem Solving, Time Management, Administrative Support

Specialization
Candidates must have at least one year of administrative experience and advanced proficiency in the Microsoft Office Suite. Strong communication skills and the ability to handle multiple priorities in a fast-paced environment are required.

Administrative Assistant at ENDEAVORS

Sierra Vista, Arizona, United States - Full Time

Skills Needed
Customer Service, Multi Line Telephone System, Communication, Data Entry, Office Administration, Building Security, Scheduling, Invoicing, Reporting, Intake Processing, Bilingual, Interpersonal Skills

Specialization
Candidates must have a high school diploma or GED, with some college preferred, and 2-3 years of professional customer service experience. Proficiency in multi-line phone systems and a valid driver's license with a clear record are required.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Proactive Talent Solutions

Port Louis, Port Louis, Mauritius - Full Time

Skills Needed
Customer Service, Ms Office Tools, Interpersonal Skills, Communication Skills, Quality Focus, Flexibility, Proactivity, Teamwork, Working Under Pressure

Specialization
The ideal candidate must possess a Higher School Certificate (HSC) or equivalent and be proficient with MS Office Tools. Desirable attributes include experience in customer service, along with being proactive, dynamic, quality-focused, flexible, and capable of working both independently and under pressure to meet deadlines.

Administrative Assistant at Remote Recruitment

, , South Africa - Full Time

Skills Needed
Calendar Management, Meeting Scheduling, Email Correspondence, Document Preparation, Data Entry, Invoicing, Digital Filing, Time Management, Communication, Spreadsheets, Word Processing

Specialization
Candidates must hold a Matric certificate or equivalent and possess strong organizational and time-management skills. Proficiency in English and basic computer tools is required, along with a stable internet connection and a dedicated home workspace.

Administrative Assistant at HSG, LLC

Las Vegas, Nevada, United States - Full Time

Skills Needed
Administrative Support, Data Entry, Record Keeping, Payroll Processing, Timekeeping, Scheduling, Purchase Order Management, Technical Documentation, Communication, Multitasking, Database Management, Inventory Tracking, Office Equipment Operation, Attention To Detail, Safety Training Coordination

Specialization
Candidates must have a high school diploma or G.E.D. and at least four years of office administrative or secretarial experience. Proficiency in payroll systems, excellent communication skills, and the ability to multitask in a fast-paced environment are required.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Sortera Technologies, Inc.

Lebanon, Tennessee, United States - Full Time

Skills Needed
Administrative Support, Front Desk Management, Data Entry, Communication, Interpersonal Skills, Organization, Multitasking, Microsoft Office, Office Systems, Customer Service, Vendor Coordination, Event Planning

Specialization
Candidates must have a High School Diploma and strong organizational and communication skills. Proficiency in Microsoft Office and previous experience in an administrative or front desk role is preferred.

Administrative Assistant at JSL Technologies Incorporated

Port Hueneme, California, United States - Full Time

Skills Needed
Administrative Support, Database Maintenance, Personnel Training Monitoring, Attendance Record Collection, Training Trend Analysis, Document Creation, Document Formatting, Presentation Preparation, Data Collection, Report Preparation, Records Management, Policy Management, Ms Office

Specialization
Candidates must be legally authorized to work in the US without future sponsorship and must be able to obtain and maintain a Secret U.S. Security Clearance. A minimum of 3 years of front office experience and proficiency with MS Office are required, along with a High School Graduation.

Experience Required
Minimum 2 year(s)

Administrative Assistant at ABM US

San Jose, California, United States - Full Time

Skills Needed
Payroll Processing, Hr Processing, Pre Employment Processing, File Maintenance, Spreadsheet Creation, Financial Reporting, Invoice Processing, Time Record Keeping, Data Entry, Office Administration, Answering Phones, Filing, Copying, Meeting Minutes, Report Preparation, Confidentiality

Specialization
Candidates must possess a GED or High School diploma, with an Associate degree preferred, along with 2-3 years of successful office administration experience. Essential attributes include high energy, proficiency in Microsoft Office, comfort with flexible hours, strong organizational skills, and the ability to handle confidential information and multi-faceted tasks.

Experience Required
Minimum 2 year(s)

Administrative Assistant at St. Stephen Catholic Church

Winter Springs, Florida, United States - Full Time

Skills Needed
Clerical Support, Schedule Coordination, Meeting Coordination, Office Support, Phone Calls, Website Maintenance, Proofreading, Editing, Powerpoint Creation, Graphic Design, Adobe Creative Suite, Canva, Social Media Management, Microsoft Office, Word, Excel

Specialization
Candidates must possess a high school diploma or equivalent, supplemented by two or more years of progressively responsible office experience, along with proficiency in Microsoft Office applications.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Revere Staffing Partners Corp.

Windsor Locks, Connecticut, United States - Full Time

Skills Needed
Data Entry, Excel, Attention To Detail, Record Keeping, Administrative Support, Organization, Data Verification

Specialization
Candidates must possess strong Excel skills and high attention to detail to succeed in this fast-paced environment. Previous administrative or office experience is preferred, and applicants must be able to pass a background check and drug screen.

Administrative Assistant at Mooring Disaster Restoration and Commercial Construction

Benbrook, Texas, United States - Full Time

Skills Needed
Calendar Management, Travel Coordination, Meeting Preparation, Confidentiality, Board Meeting Coordination, Stakeholder Liaison, Expense Reporting, Invoice Processing, Budget Tracking, Communication Screening, Problem Solving, Organization, Prioritization, Servant Leadership, Proactivity, Accountability

Specialization
Candidates must possess a Bachelor's degree or equivalent experience, along with 3 to 5 years supporting C-suite executives in a fast-paced, high-accountability setting, preferably within construction or restoration. Strong organizational, problem-solving skills, and the ability to handle confidential matters are essential.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Prinzing

San Antonio, Texas, United States - Full Time

Skills Needed
Clerical Tasks, Administrative Support, Phone Screening, Filing Systems, Meeting Coordination, Agenda Preparation, Minute Taking, Office Equipment Maintenance, Confidentiality, Bilingual Spanish, Microsoft Office, Critical Thinking, Problem Solving, Organization, Written Communication, Verbal Communication

Specialization
Candidates must have a high school diploma (associate degree preferred) and at least four years of administrative experience. Proficiency in Microsoft Office and bilingual skills in Spanish and English are required, along with a commitment to the Catholic faith.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Ameriprise Financial Services, LLC

Arlington, Massachusetts, United States - Full Time

Skills Needed
Scheduling, Client Service, Office Coordination, Multitasking, Professional Communication, Crm Systems, Data Entry, Calendar Management, Financial Planning Support, Outlook

Specialization
Preferably 1+ years of administrative or client service experience with strong organizational skills and proficiency in Outlook and CRM systems. A college degree is preferred but not required, along with a proactive and relationship-oriented personality.

Administrative Assistant at Iowa Tribe of Oklahoma

Perkins, Oklahoma, United States - Full Time

Skills Needed
Clerical Support, Administrative Scheduling, Filing Systems, Record Keeping, Confidentiality, Receptionist Duties, Computer Literacy, Word Processing, Database Management, Email Communication, Cpr/First Aid/Aed, Crisis Response

Specialization
Requires a high school diploma and at least one year of reception or office experience. Candidates must be able to obtain CPR/First Aid/AED certification and pass background and drug screenings.

Administrative Assistant at Family Express Corporation

Valparaiso, Indiana, United States - Full Time

Skills Needed
Communication, Organization, Multitasking, Attention To Detail, Microsoft Office, Problem Solving, Critical Thinking, Emotional Intelligence, Time Management, Prioritization, Written Communication, Verbal Communication

Specialization
Candidates must be at least 18 years old with a high school diploma and proficiency in Microsoft Office. Previous administrative experience and a 2-year college degree are preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Scrap Management of Oklahoma Inc

Oklahoma City, Oklahoma, United States - Full Time

Skills Needed
Purchase Order Preparation, Inventory Management, Data Entry, Microsoft Word, Microsoft Outlook, Customer Service, Time Management, Multitasking, Interpersonal Communication, Mechanical Systems Knowledge, Bilingual English/Spanish

Specialization
Candidates must have a High School Diploma or GED and a valid Driver's License. Proficiency in Microsoft Office and basic knowledge of automotive/diesel mechanical systems are required.

Administrative Assistant at International SOS Government Medical Services

El Paso, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

0.0

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Confidentiality, Records Management, Correspondence, Meeting Coordination, Electronic Health Record System, Scheduling, Medical Terminology, Time Management, Prioritization, Interpersonal Skills, Critical Thinking, Cultural Competency, Microsoft Word, Microsoft Excel, Microsoft Outlook

Industry

Hospitals and Health Care

Description

Company Description IHMS USA, Inc. provides medical services to some of the world’s most vulnerable populations, including individuals and families who are migrating, displaced, or affected by conflict, disaster, or disease. For more than 20 years, IHMS has delivered compassionate, high-quality healthcare services across the Pacific, Europe, the Middle East, Africa, and the Americas. Headquartered in Houston, Texas, IHMS USA focuses on supporting communities across the Western Hemisphere while drawing on the global experience and best practices developed by IHMS teams around the world. Our work is driven by a commitment to delivering safe, effective, and patient-centered care in complex environments. To support this mission, IHMS has developed accredited and compliant management systems that help ensure quality care while tracking and coordinating every aspect of patient health services. These systems promote transparency, strengthen safeguarding practices, and provide near real-time visibility into clinical operations. We understand that many of the individuals we serve are navigating difficult and uncertain circumstances. That’s why our care model includes access to comprehensive behavioral health services when needed, ensuring patients receive both medical and emotional support. For healthcare professionals, working with IHMS means being part of a mission-driven team dedicated to making a meaningful impact. Our teams operate around the world and stand ready to provide compassionate care wherever it is needed most. For more information, please visit: www.ihmsusa.us. Job Description This position is contingent on contract award. The Administrative Assistant provides direct administrative support to the Health Services Administrator and Assistant Health Services Administrator(s) to help maintain organized, secure, and timely healthcare operations within the facility. The role supports scheduling, records management, correspondence, meeting coordination, patient information handling, and day-to-day administrative processes required to support healthcare delivery, medical records management, training compliance, and continuity of services. Key Responsibilities: Provide direct administrative support to the Health Services Administrator and Assistant Health Services Administrator(s). Maintain strict confidentiality of medical records, personnel records, Personally Identifiable Information, and other sensitive information in accordance with applicable privacy requirements and facility policy. Prepare, type, edit, and maintain memoranda, meeting minutes, letters, briefing materials, reports, logs, spreadsheets, and other administrative documents. Establish, maintain, secure, review, and organize office files, databases, and electronic records, including records requiring controlled access and retention. Maintain functional proficiency in the electronic health record system and complete assigned recordkeeping functions in accordance with program requirements. Support medical records operations as assigned, including performing Medical Records Technician duties when primary administrative responsibilities are complete. Schedule, maintain, and adjust calendars, appointments, and meetings for the Health Services Administrator and Assistant Health Services Administrator(s), including room coordination, participant notification, reminders, and rescheduling. Attend meetings as assigned and prepare records of proceedings, summaries, and follow-up action items. Receive, screen, route, and track incoming calls, visitors, correspondence, directives, and action documents; take action within assigned authority and elevate matters requiring leadership review. Follow up on correspondence, requests, and action items to help ensure required deadlines are met. Receive and process requests for information in accordance with the Privacy Act and Fair Information Practice Principles. Maintain office systems that may include timesheets, leave requests, contract-related documents, invoices, and other administrative tracking tools when assigned. Support scheduling and administrative coordination for patient appointments, including follow-up appointments, specialty consults, diagnostic services, and procedures, when assigned. Use sound judgment to accomplish tasks independently within scope and seek guidance when issues require clarification or escalation. Complete all initial, annual, and ad hoc training assigned for the position. Participate in safety, infection prevention and control, quality improvement, patient education, compliance, and other assigned programs or collateral duties relevant to the position. Attend and participate in general staff and medical staff meetings as assigned. Maintain awareness of applicable policies, procedures, directives, operational memoranda, accreditation requirements, and organizational compliance obligations. Serve as a team member in reviewing administrative workflows and identifying opportunities for process improvement. Complete required organizational compliance education, including assigned requirements that are client-specified, for Joint Commission Healthcare Staffing Services certification or other regulatory bodies. This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above. Qualifications Basic Requirements/Certifications: Minimum of one-year experience preferably in a healthcare setting as an Administrative Assistant, where the processing of electronic medical health records and scheduling of medical appointments, such as radiology procedures, specialty consults, follow-up appointments, and surgical procedures was part of the daily responsibilities. Minimum of one year of direct experience with, and high level of proficiency in Microsoft Office programs, specifically Microsoft Word®, Excel, Outlook and SharePoint. Verbal and written proficiency in Spanish is preferred. Education Required: Possess a high school diploma or equivalent. Required Knowledge, Skills, and Abilities: Strong oral and written communication skills in English. Excellent interpersonal skills and ability to maintain positive working relationships in a multidisciplinary environment. Critical thinking, integrity, honesty, cultural competency, and professional discretion. Ability to work in a multicultural and multilingual environment and use telephonic interpreter or translation services when needed. Ability to manage time effectively, prioritize tasks, and adapt to sudden schedule or work requirement changes. Ability to work effectively in an electronic environment, including electronic health records, web-based training systems, and office communications platforms. Knowledge of basic medical terminology. Knowledge of standard office equipment and ability to troubleshoot basic office equipment issues. Knowledge of privacy and confidentiality requirements applicable to patient medical records and Personally Identifiable Information, including the Health Insurance Portability and Accountability Act, the Privacy Act, and the Fair Information Practice Principles Physical Requirements: Required to walk unaided at a normal pace for up to 5 minutes and maintain balance. Required to jog/fast walk up to ¼ mile. Requires physical exertion such as lifting objects greater than 30 pounds. Required to perform CPR/emergency care standing or kneeling. Must have the ability to assist sick, injured, or aging patients or staff exiting the building (may require lifting, dragging, wheeling, or carrying someone who weighs significantly more than self). Must be able to see, hear and smell with aids if necessary. Must be able to lift, push, or carry 30 pounds. Must perform the duties of my job in a stressful and often austere environment without physical limitations. Sitting and/or standing for extended periods of time. Average manual dexterity for computer operation. Phone or computer use for extended periods of time. Other Special Qualifications: Must maintain current/physical residency in the continental U.S. Pass a medical examination conducted by a licensed physician within 30 days prior to initial assignment. U.S. citizen and have resided in the U.S. for the last five years (unless abroad on official U.S. government duty). Successfully engage in and complete a thorough Background Investigation. Poses or have ability to obtain required security clearances. Proficiency in Spanish is preferred. Additional Information Privacy Disclaimer: Policy link By clicking “I’m Interested” and submitting your application, you acknowledge that you have read and understood the applicable Privacy Policy (available via the link above) and agree that IHMS USA, Inc., may collect, use, store, transfer, and otherwise process your personal information in accordance with that Privacy Policy for recruitment and hiring purposes. Compensation Disclaimer: Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data. Benefits Language (FTE roles): Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan, paid time off, and an annual bonus. IHMS USA, Inc. complies with all federal, state, and local minimum wage laws. Equal Opportunity Employer (EEO) Statement: IHMS USA, Inc. is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Work Location: Texas

Responsibilities

This role provides direct administrative support to the Health Services Administrator and Assistant Health Services Administrator(s) to ensure organized, secure, and timely healthcare operations within the facility. Key duties involve scheduling, managing records, handling correspondence, coordinating meetings, and supporting medical records and training compliance.

Administrative Assistant at International SOS Government Medical Services

El Paso, Texas, United States - Full Time

Administrative Assistant at Tlingit Haida Tribal Business Corporation

Dededo, Guam, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Unigen

Newark, California, United States - Full Time

Administrative Assistant at Ruoff Mortgage

Vincennes, Indiana, United States - Full Time

Administrative Assistant at TAK Broadband

Sacramento, California, United States - Full Time

Administrative Assistant at ENDEAVORS

Sierra Vista, Arizona, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Proactive Talent Solutions

Port Louis, Port Louis, Mauritius - Full Time

Skills Needed
Customer Service, Ms Office Tools, Interpersonal Skills, Communication Skills, Quality Focus, Flexibility, Proactivity, Teamwork, Working Under Pressure

Administrative Assistant at Remote Recruitment

, , South Africa - Full Time

Skills Needed
Calendar Management, Meeting Scheduling, Email Correspondence, Document Preparation, Data Entry, Invoicing, Digital Filing, Time Management, Communication, Spreadsheets, Word Processing

Administrative Assistant at HSG, LLC

Las Vegas, Nevada, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Sortera Technologies, Inc.

Lebanon, Tennessee, United States - Full Time

Administrative Assistant at JSL Technologies Incorporated

Port Hueneme, California, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at ABM US

San Jose, California, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at St. Stephen Catholic Church

Winter Springs, Florida, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Revere Staffing Partners Corp.

Windsor Locks, Connecticut, United States - Full Time

Skills Needed
Data Entry, Excel, Attention To Detail, Record Keeping, Administrative Support, Organization, Data Verification

Administrative Assistant at Mooring Disaster Restoration and Commercial Construction

Benbrook, Texas, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Prinzing

San Antonio, Texas, United States - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant at Ameriprise Financial Services, LLC

Arlington, Massachusetts, United States - Full Time

Skills Needed
Scheduling, Client Service, Office Coordination, Multitasking, Professional Communication, Crm Systems, Data Entry, Calendar Management, Financial Planning Support, Outlook

Administrative Assistant at Iowa Tribe of Oklahoma

Perkins, Oklahoma, United States - Full Time

Administrative Assistant at Family Express Corporation

Valparaiso, Indiana, United States - Full Time

Specialization
Candidates must be at least 18 years old with a high school diploma and proficiency in Microsoft Office. Previous administrative experience and a 2-year college degree are preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant at Scrap Management of Oklahoma Inc

Oklahoma City, Oklahoma, United States - Full Time