JOB SUMMARY

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office, handling a variety of administrative tasks that contribute to our overall efficiency. This role requires strong communication skills, proficiency in office software, and the ability to manage multiple responsibilities effectively.

REQUIREMENTS

• Proven experience in an administrative role, preferably within a medical or dental office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong computer skills with the ability to learn new software quickly; experience with Sage is a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong typing skills with attention to detail for accurate data entry and documentation.
• Exceptional proofreading abilities to ensure high-quality outputs.
• Demonstrated customer service skills with a friendly demeanor when interacting with clients and colleagues.
• Experience handling front desk responsibilities, including managing appointments and patient interactions in a dental office is preferred but not required.
• Ability to work independently as well as part of a team, demonstrating flexibility and adaptability as needed. Join us in this dynamic role where your contributions will be valued, and your professional growth will be supported!

Qualifications

• College certificate or higher preferred.

Job Type: Part-time
Pay: $20.00-$25.00 per hour
Expected hours: 20 – 25 per week

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• On-site parking
• Vision care

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• Sage: 1 year (preferred)

Language:

• English (required)

Location:

• Cornwall, ON (K6H) (required)

Work Location: In perso

• Perform data entry tasks with accuracy and attention to detail.
• Manage filing systems and maintain organized records for easy retrieval.
• Provide exceptional customer service and support at the front desk, greeting visitors and answering inquiries.
• Booking shipments for ground shipping and freight carriers.
• Operate phone systems, demonstrating excellent phone etiquette while handling incoming calls.
• Assist with bookkeeping tasks, including invoicing and tracking payments using Sage or similar software.
• Utilize Microsoft Office and Google Workspace applications for document creation, spreadsheets, and presentations.
• Proofread documents for accuracy and clarity before distribution.
• Support team members with clerical duties as needed, ensuring all administrative functions are executed efficiently.