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Administrative Assistant Jobs overseas

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Administrative Assistant at Xpress Wellness Urgent Care
Oklahoma City, Oklahoma, United States - Full Time
Skills Needed
Administrative Support, Payroll Processing, Expense Management, Provider Onboarding, Time Management, Attention To Detail, Microsoft Office, Hris, Communication, Record Keeping, Compliance, Scheduling, Data Verification, Professionalism, Confidentiality
Specialization
Candidates must possess a high school diploma or equivalent and at least two years of administrative experience. Proficiency in Microsoft Office and HRIS systems, along with strong organizational and communication skills, is required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at ATKINSON ANDELSON LOYA RUUD & ROMO APC
Cerritos, California, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Multi Line Phone Systems, Records Management, Clerical Support, Microsoft Office Suite, Document Control, Time Management, Verbal Communication, Written Communication, Office Management
Specialization
A high school diploma is required, while an associate degree or higher is preferred. Candidates should have proven experience in administrative support and proficiency in scheduling software and Microsoft Office.
Experience Required
Minimum 2 year(s)
Administrative Assistant at UPMC
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Attention To Detail, Communication, Organizational Skills, Scheduling, Event Coordination, Minute Taking, Website Management, Survey Development
Specialization
An Associate's degree is required, with a Bachelor's degree preferred. Experience with university systems such as Concur and PantherExpress is preferred, and attention to detail is essential.
Administrative Assistant at Oakmont Education
Cleveland, Ohio, United States - Full Time
Skills Needed
Customer Service, Office Administration, Data Entry, Time Management, Organizational Skills, Planning Skills, Communication, Inventory Management, Scheduling, Confidentiality, Emis Proficiency, Clerical Procedures
Specialization
A high school diploma or equivalent is preferred, along with demonstrated experience in office management and customer interaction. Candidates should be proficient in clerical practices and possess strong organizational and communication skills.
Administrative Assistant at Tyndale House Publishers
Carol Stream, Illinois, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Microsoft Outlook, Microsoft Word, Microsoft Excel, Written Communication, Verbal Communication, Time Management, Organization, Collaboration, Publishing Workflows, Spanish Language
Specialization
Requires 2-5 years of administrative experience and proficiency in Microsoft Office. Candidates must align with the company's Statement of Faith and possess strong relational and organizational skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Pinerium
Alexandria, Alexandria, Egypt - Full Time
Skills Needed
Administrative Coordination, Record Management, Internal Communication, Operational Support, Documentation, Microsoft Office, Spreadsheets, Multitasking, Interpersonal Skills, Attention To Detail, Office Management, Report Preparation
Specialization
Candidates should have a bachelor's degree in Business Administration or a related field and 1-3 years of experience in administrative roles. Proficiency in Microsoft Office and the ability to handle confidential information are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Legal Aid of Western Missouri
Kansas City, Missouri, United States - Full Time
Skills Needed
Office Administration, Microsoft Office Suite, Customer Service, Data Entry, Records Management, Proofreading, Case Management, Interpersonal Communication, Time Management, Confidentiality, Bilingual Skills, Legal Support
Specialization
Requires demonstrated experience in clerical administration with proficiency in Microsoft Office and strong communication skills. A commitment to access to justice and the ability to handle confidential information in a high-pressure environment are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Holy Family Catholic Church Kansas City
Kansas City, Missouri, United States - Full Time
Skills Needed
Verbal Communication, Written Communication, Confidentiality, Collaboration, Multitasking, Attention To Detail, Keyboarding, Data Entry, Microsoft Office, Bookkeeping, Software Adaptation
Specialization
Requires proficiency in Microsoft software, data entry, and basic bookkeeping. Candidates must possess strong communication skills and the ability to maintain confidentiality within a diverse community.
Administrative Assistant at VOLUNTEERS OF AMERICA SOUTH CENTRAL LOUISIANA
Baton Rouge, Louisiana, United States - Full Time
Skills Needed
Clerical Support, Microsoft Office Suite, Data Analysis, Communication Proficiency, Attention To Detail, Inventory Management, Policy Updates, Record Keeping, Accounting Support, Project Coordination, Hr Liaison, Safety Committee Participation
Specialization
Candidates must have a High School Diploma and 3-5 years of clerical experience. Proficiency in Microsoft Office Suite and professional experience in Section 8 housing are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Valley Perinatal Services
Mesa, Arizona, United States - Full Time
Skills Needed
Data Extraction, Data Entry, Process Documentation, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Microsoft Outlook, Problem Solving, Time Management, Written Communication, Verbal Communication, Computer Literacy
Specialization
Candidates must have a High School Diploma or GED and be proficient in Microsoft Office Suite. Strong communication skills and the ability to adapt to a dynamic work environment are required.
Administrative Assistant at Burjline Builders
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Phone Handling, Scheduling, Report Preparation, Onboarding, Data Entry, Filing Systems, Credential Verification, Ms Excel, Ms Word, Time Management, Organization, Written Communication, Verbal Communication, Confidentiality
Specialization
Proven experience as an Administrative Assistant with proficiency in MS Office Suite. Strong organizational and communication skills are required, with healthcare or recruitment experience being desirable.
Experience Required
Minimum 2 year(s)
Administrative Assistant at CityVet
Leesburg, Florida, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Microsoft Office, Data Entry, Customer Service, Written Communication, Verbal Communication, Time Management, Organization, Proofreading, Editing, Problem Solving, Financial Administration, Office Coordination, Record Keeping, Multitasking
Specialization
Requires an Associate's degree or equivalent experience with at least 2 years of administrative support experience. Proficiency in Microsoft Office and strong organizational and communication skills are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Alteas Health
Highland Park, Illinois, United States - Full Time
Skills Needed
Calendar Management, Project Coordination, Microsoft Office, Meeting Coordination, Report Preparation, Stakeholder Communication, Operational Support, Time Management, Multitasking, Document Management, Data Compilation, Administrative Support
Specialization
Requires a high school diploma and at least two years of experience in administrative or project coordination roles. Proficiency in Microsoft Office and the ability to handle confidential information in a fast-paced environment are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Medtronic Singapore
Shanghai, Shanghai, China - Full Time
Skills Needed
Administrative Support, Schedule Management, Office Administration, Meeting Coordination, Travel Coordination, Expense Reporting, Employee Training, Coaching, Process Improvement, Internal Communication, External Communication, Data Compilation
Specialization
Requires a minimum of 4 years of relevant experience and broad practical knowledge of operational systems. Candidates must be able to perform non-routine clerical tasks and handle communications with internal and external contacts.
Experience Required
Minimum 2 year(s)
Administrative Assistant at DaVita International Ltd
Madison, Florida, United States - Full Time
Skills Needed
Microsoft Office, Clerical Skills, Typing, Data Entry, Patient Support, Scheduling, Record Keeping, Communication, Organization, Customer Service
Specialization
Candidates must have a high school diploma or GED and the ability to type at least 60 WPM with proficiency in Microsoft Office. At least one year of administrative experience in a medical setting and a secretarial certification are preferred.
Administrative Assistant at Acadian Ambulance
Lafayette, Louisiana, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Report Generation, Budget Tracking, Travel Coordination, Event Planning, Staffing Management, Microsoft Office, Visio, Adobe, Time Management, Written Communication, Verbal Communication, Confidentiality, Decision Making, Organizational Skills
Specialization
Requires 5+ years of relevant experience and proficiency in Microsoft Office, Visio, and Adobe. An Associate or Bachelor's degree is preferred, along with strong organizational and communication skills.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Tishco Properties, LLC
Hinesville, Georgia, United States - Full Time
Skills Needed
Leasing, Property Management, Customer Service, Administrative Support, Fair Housing Laws, Rent Collection, Application Verification, Office Equipment Operation, Communication, Time Management, Conflict Resolution, Basic Mathematics
Specialization
Candidates must have a high school diploma or equivalent, a valid driver's license, and automobile insurance. Proficiency with common office equipment and the ability to learn property-specific software is required.
Administrative Assistant at giftHEALTH
Columbus, Ohio, United States - Full Time
Skills Needed
Visitor Management, Office Coordination, Administrative Support, Google Workspace, Calendar Management, Data Entry, Professional Communication, Problem Solving, Inventory Management, Onboarding Support, Vendor Coordination, Document Preparation
Specialization
Candidates must have a high school diploma or GED and 1-2 years of experience in a receptionist or administrative role. Proficiency in Google Workspace and strong organizational and communication skills are required.
Administrative Assistant at Abbott Laboratories Limited
Scarborough, Maine, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Expense Reporting, Meeting Coordination, Document Preparation, Microsoft Office, Excel, Word, Powerpoint, Visio, Communication Skills, Project Management, Data Entry, Proofreading, Problem Solving, Time Management
Specialization
Candidates must have at least 3 years of executive administrative support experience and an associate degree in a business or technical field. Advanced proficiency in Microsoft Office applications is required for this position.
Experience Required
Minimum 2 year(s)
ADMINISTRATIVE ASSISTANT at Property Management, Inc.
Derry Township, Pennsylvania, United States - Full Time
Skills Needed
Customer Service, Sales Skills, Administrative Support, Resident Communication, Data Entry, Fair Housing Compliance, Office Management, Leasing Support, Scheduling, Professional Communication
Specialization
Candidates must possess excellent customer service and sales skills. A High School Diploma or GED is required.
Administrative Assistant at Xpress Wellness Urgent Care
Oklahoma City, Oklahoma, United States -
Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

0.0

Posted On

15 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative support, Payroll processing, Expense management, Provider onboarding, Time management, Attention to detail, Microsoft Office, HRIS, Communication, Record keeping, Compliance, Scheduling, Data verification, Professionalism, Confidentiality

Industry

Medical Practices

Description
Description Position Summary: The Administrative Assistant to the Director of Recruiting and Provider Relations provides high-level administrative and operational support to ensure the efficient management of recruiting, provider relations, payroll, expenses, and onboarding processes. This role serves as a key point of contact for providers and internal departments, supporting daily, weekly, and monthly activities that impact provider experience, compliance, and operational effectiveness. The Administrative Assistant plays a critical role in maintaining accurate records, coordinating cross-departmental workflows, and supporting payroll, expense reimbursement, and provider onboarding and offboarding activities with a high level of professionalism, confidentiality, and attention to detail. Duties and Responsibilities: Administrative & Executive Support Provide direct administrative support to the Director of Recruiting and Provider Relations Maintain organized electronic and paper filing systems Serve as a point of contact for providers. Payroll & Compensation Support Assist with provider and staff payroll processes, including: Collecting and verifying time entries Tracking travel provider hours Flagging discrepancies and coordinating corrections Support stipends, bonuses, shift differentials, and special pay items as directed Maintain payroll-related documentation and ensure timely submission Collaborate with finance and payroll teams to resolve questions or issues Expense & Reimbursement Management Process provider and staff expense reports Track mileage, CME meals, travel, and lodging expenses Ensure expenses comply with organizational policies Prepare documentation for approval and reimbursement Monitor timelines and follow up on outstanding submissions Provider Onboarding & Offboarding Support Coordinate administrative aspects of provider onboarding, including: Collecting required documentation Onboard new provider via our HRIS Scheduling onboarding meetings and orientations Supporting checklist completion across departments Support provider offboarding tasks, including documentation tracking and access requests Ensure onboarding timelines are met and communicate status updates Qualifications: Education: High School Diploma or equivalent. Experience: Previous experience at the administrative level for a minimum for 2 years Skills: Strong organizational and time-management skills High attention to detail and accuracy Ability to manage competing priorities and deadlines Professional communication and discretion Proficiency in Microsoft Office and/or provider management systems HRIS experience Ability to work independently and as part of a team Working Conditions: Subject to varying and unpredictable situations and interruptions. Occasional pressure due to multiple calls and inquiries. Occasionally subjected to irregular hours. Occasional pressure due to a fast-paced environment. The position may require lifting, carrying, or pushing equipment or patients Requirements Physical Requirements: Must be able to see with corrective eyewear. Must be able to hear clearly with assistance. May be exposed to infectious and contagious diseases. May be in contact with patients under a wide variety of circumstances. Able to handle emergency or crisis situations. Will be required to wear protective equipment as necessary. Ability to escort or transport patient by wheelchair or stretcher Frequently: Sitting, walking, standing. Occasionally: Bending, squatting, climbing, kneeling, twisting, lifting, carrying, pushing, traveling. Ability to lift 15-20 pounds
Responsibilities
The Administrative Assistant provides high-level operational support for recruiting, provider relations, payroll, and onboarding processes. They are responsible for maintaining accurate records, managing expense reports, and coordinating cross-departmental workflows to ensure operational effectiveness.
Administrative Assistant at Xpress Wellness Urgent Care
Oklahoma City, Oklahoma, United States - Full Time
Skills Needed
Administrative Support, Payroll Processing, Expense Management, Provider Onboarding, Time Management, Attention To Detail, Microsoft Office, Hris, Communication, Record Keeping, Compliance, Scheduling, Data Verification, Professionalism, Confidentiality
Specialization
Candidates must possess a high school diploma or equivalent and at least two years of administrative experience. Proficiency in Microsoft Office and HRIS systems, along with strong organizational and communication skills, is required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at ATKINSON ANDELSON LOYA RUUD & ROMO APC
Cerritos, California, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Multi Line Phone Systems, Records Management, Clerical Support, Microsoft Office Suite, Document Control, Time Management, Verbal Communication, Written Communication, Office Management
Specialization
A high school diploma is required, while an associate degree or higher is preferred. Candidates should have proven experience in administrative support and proficiency in scheduling software and Microsoft Office.
Experience Required
Minimum 2 year(s)
Administrative Assistant at UPMC
Pittsburgh, Pennsylvania, United States - Full Time
Skills Needed
Attention To Detail, Communication, Organizational Skills, Scheduling, Event Coordination, Minute Taking, Website Management, Survey Development
Specialization
An Associate's degree is required, with a Bachelor's degree preferred. Experience with university systems such as Concur and PantherExpress is preferred, and attention to detail is essential.
Administrative Assistant at Oakmont Education
Cleveland, Ohio, United States - Full Time
Skills Needed
Customer Service, Office Administration, Data Entry, Time Management, Organizational Skills, Planning Skills, Communication, Inventory Management, Scheduling, Confidentiality, Emis Proficiency, Clerical Procedures
Specialization
A high school diploma or equivalent is preferred, along with demonstrated experience in office management and customer interaction. Candidates should be proficient in clerical practices and possess strong organizational and communication skills.
Administrative Assistant at Tyndale House Publishers
Carol Stream, Illinois, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Microsoft Outlook, Microsoft Word, Microsoft Excel, Written Communication, Verbal Communication, Time Management, Organization, Collaboration, Publishing Workflows, Spanish Language
Specialization
Requires 2-5 years of administrative experience and proficiency in Microsoft Office. Candidates must align with the company's Statement of Faith and possess strong relational and organizational skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Pinerium
Alexandria, Alexandria, Egypt - Full Time
Skills Needed
Administrative Coordination, Record Management, Internal Communication, Operational Support, Documentation, Microsoft Office, Spreadsheets, Multitasking, Interpersonal Skills, Attention To Detail, Office Management, Report Preparation
Specialization
Candidates should have a bachelor's degree in Business Administration or a related field and 1-3 years of experience in administrative roles. Proficiency in Microsoft Office and the ability to handle confidential information are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Legal Aid of Western Missouri
Kansas City, Missouri, United States - Full Time
Skills Needed
Office Administration, Microsoft Office Suite, Customer Service, Data Entry, Records Management, Proofreading, Case Management, Interpersonal Communication, Time Management, Confidentiality, Bilingual Skills, Legal Support
Specialization
Requires demonstrated experience in clerical administration with proficiency in Microsoft Office and strong communication skills. A commitment to access to justice and the ability to handle confidential information in a high-pressure environment are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Holy Family Catholic Church Kansas City
Kansas City, Missouri, United States - Full Time
Skills Needed
Verbal Communication, Written Communication, Confidentiality, Collaboration, Multitasking, Attention To Detail, Keyboarding, Data Entry, Microsoft Office, Bookkeeping, Software Adaptation
Specialization
Requires proficiency in Microsoft software, data entry, and basic bookkeeping. Candidates must possess strong communication skills and the ability to maintain confidentiality within a diverse community.
Administrative Assistant at VOLUNTEERS OF AMERICA SOUTH CENTRAL LOUISIANA
Baton Rouge, Louisiana, United States - Full Time
Skills Needed
Clerical Support, Microsoft Office Suite, Data Analysis, Communication Proficiency, Attention To Detail, Inventory Management, Policy Updates, Record Keeping, Accounting Support, Project Coordination, Hr Liaison, Safety Committee Participation
Specialization
Candidates must have a High School Diploma and 3-5 years of clerical experience. Proficiency in Microsoft Office Suite and professional experience in Section 8 housing are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Valley Perinatal Services
Mesa, Arizona, United States - Full Time
Skills Needed
Data Extraction, Data Entry, Process Documentation, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Microsoft Outlook, Problem Solving, Time Management, Written Communication, Verbal Communication, Computer Literacy
Specialization
Candidates must have a High School Diploma or GED and be proficient in Microsoft Office Suite. Strong communication skills and the ability to adapt to a dynamic work environment are required.
Administrative Assistant at Burjline Builders
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Phone Handling, Scheduling, Report Preparation, Onboarding, Data Entry, Filing Systems, Credential Verification, Ms Excel, Ms Word, Time Management, Organization, Written Communication, Verbal Communication, Confidentiality
Specialization
Proven experience as an Administrative Assistant with proficiency in MS Office Suite. Strong organizational and communication skills are required, with healthcare or recruitment experience being desirable.
Experience Required
Minimum 2 year(s)
Administrative Assistant at CityVet
Leesburg, Florida, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Microsoft Office, Data Entry, Customer Service, Written Communication, Verbal Communication, Time Management, Organization, Proofreading, Editing, Problem Solving, Financial Administration, Office Coordination, Record Keeping, Multitasking
Specialization
Requires an Associate's degree or equivalent experience with at least 2 years of administrative support experience. Proficiency in Microsoft Office and strong organizational and communication skills are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Alteas Health
Highland Park, Illinois, United States - Full Time
Skills Needed
Calendar Management, Project Coordination, Microsoft Office, Meeting Coordination, Report Preparation, Stakeholder Communication, Operational Support, Time Management, Multitasking, Document Management, Data Compilation, Administrative Support
Specialization
Requires a high school diploma and at least two years of experience in administrative or project coordination roles. Proficiency in Microsoft Office and the ability to handle confidential information in a fast-paced environment are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Medtronic Singapore
Shanghai, Shanghai, China - Full Time
Skills Needed
Administrative Support, Schedule Management, Office Administration, Meeting Coordination, Travel Coordination, Expense Reporting, Employee Training, Coaching, Process Improvement, Internal Communication, External Communication, Data Compilation
Specialization
Requires a minimum of 4 years of relevant experience and broad practical knowledge of operational systems. Candidates must be able to perform non-routine clerical tasks and handle communications with internal and external contacts.
Experience Required
Minimum 2 year(s)
Administrative Assistant at DaVita International Ltd
Madison, Florida, United States - Full Time
Skills Needed
Microsoft Office, Clerical Skills, Typing, Data Entry, Patient Support, Scheduling, Record Keeping, Communication, Organization, Customer Service
Specialization
Candidates must have a high school diploma or GED and the ability to type at least 60 WPM with proficiency in Microsoft Office. At least one year of administrative experience in a medical setting and a secretarial certification are preferred.
Administrative Assistant at Acadian Ambulance
Lafayette, Louisiana, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Report Generation, Budget Tracking, Travel Coordination, Event Planning, Staffing Management, Microsoft Office, Visio, Adobe, Time Management, Written Communication, Verbal Communication, Confidentiality, Decision Making, Organizational Skills
Specialization
Requires 5+ years of relevant experience and proficiency in Microsoft Office, Visio, and Adobe. An Associate or Bachelor's degree is preferred, along with strong organizational and communication skills.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Tishco Properties, LLC
Hinesville, Georgia, United States - Full Time
Skills Needed
Leasing, Property Management, Customer Service, Administrative Support, Fair Housing Laws, Rent Collection, Application Verification, Office Equipment Operation, Communication, Time Management, Conflict Resolution, Basic Mathematics
Specialization
Candidates must have a high school diploma or equivalent, a valid driver's license, and automobile insurance. Proficiency with common office equipment and the ability to learn property-specific software is required.
Administrative Assistant at giftHEALTH
Columbus, Ohio, United States - Full Time
Skills Needed
Visitor Management, Office Coordination, Administrative Support, Google Workspace, Calendar Management, Data Entry, Professional Communication, Problem Solving, Inventory Management, Onboarding Support, Vendor Coordination, Document Preparation
Specialization
Candidates must have a high school diploma or GED and 1-2 years of experience in a receptionist or administrative role. Proficiency in Google Workspace and strong organizational and communication skills are required.
Administrative Assistant at Abbott Laboratories Limited
Scarborough, Maine, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Expense Reporting, Meeting Coordination, Document Preparation, Microsoft Office, Excel, Word, Powerpoint, Visio, Communication Skills, Project Management, Data Entry, Proofreading, Problem Solving, Time Management
Specialization
Candidates must have at least 3 years of executive administrative support experience and an associate degree in a business or technical field. Advanced proficiency in Microsoft Office applications is required for this position.
Experience Required
Minimum 2 year(s)
ADMINISTRATIVE ASSISTANT at Property Management, Inc.
Derry Township, Pennsylvania, United States - Full Time
Skills Needed
Customer Service, Sales Skills, Administrative Support, Resident Communication, Data Entry, Fair Housing Compliance, Office Management, Leasing Support, Scheduling, Professional Communication
Specialization
Candidates must possess excellent customer service and sales skills. A High School Diploma or GED is required.