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Administrative Assistant/Receptionist at CSM Pump Services Ltd
Nisku, AB T9E 1K7, Canada - Full Time
Skills Needed
French, Microsoft Office, Excel, Powerpoint
Specialization
Business Administration, Administration, Business
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative and Executive Assistant at KD Electronics
County Cork, County Cork, Ireland - Full Time
Skills Needed
Executive Support
Specialization
Leaving certificate (required)
Qualification
Trade Certificate
Experience Required
Minimum 3 year(s)
Receptionist/Administrative Assistant at Hills Doctors
RHN2, New South Wales, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Receptionist/Administrative Assistant at Coolshock Events Ltd
Shenstone WS14 9UY, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant/Receptionist at OXFORD COLLEGE OF EDUCATION
HWH2, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Reception amd Administrative Assistant at South Hampshire Colleges Group
Fareham PO14 1NH, , United Kingdom - Full Time
Skills Needed
English, Communication Skills, Interpersonal Skills
Qualification
Graduate
Administrative Assistant/Receptionist at Midlands Partnership University NHS Foundation Trust
Shrewsbury SY1 4RQ, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
RECEPTIONIST/ADMINISTRATIVE ASSISTANT at Recruiting In Motion
Vancouver, BC, Canada - Full Time
Skills Needed
Economics, Excel, Microsoft Office, Management Skills, Powerpoint, Communication Skills, Spanish, Secondary Education, Mandarin, Outlook
Specialization
A similar field
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Support Assistant (OA) at US Drug Enforcement Administration
Arlington, Virginia, USA - Full Time
Skills Needed
Software, Property Management, Spreadsheets, Training, Technical Competence, Job Analysis, Mail, High Proficiency, Credit, Private Sector, Security, Computer Skills, General Correspondence, Completion, Supply Management
Qualification
Graduate
Receptionist/Administrative Assistant at Wenta
Stevenage SG1 2DX, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Call handler/Administrative Assistant at Midlands Partnership NHS Foundation Trust
Stafford ST16 3SR, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Call handler/Administrative Assistant at Midlands Partnership University NHS Foundation Trust
Stafford ST16 3SR, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant Notary Public at CoCalibrate Real Estate Solutions
Vancouver, BC, Canada - Full Time
Skills Needed
Confidentiality, Management Skills, Directives, Written Communication, Interpersonal Skills
Qualification
Graduate
Receptionist/Administrative Assistant at AGM Surveying Engineering
London, ON N6E 2Z9, Canada - Full Time
Skills Needed
Dental Care, French, Computerized Systems, Office Equipment Operation, Communication Skills, Profit Sharing
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Receptionist/Administrative Assistant at Sterling Ford Sales
Ottawa, ON, Canada - Full Time
Skills Needed
French, Excel, Windows, Microsoft Office, Outlook, Customer Service, Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Marketing and Administrative Assistant at Veterinary Purchasing Co Ltd
St. Marys, ON N4X 1B7, Canada - Full Time
Skills Needed
Design Tools, Connections, Communication Skills, Adobe Creative Suite
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Receptionist/Administrative Assistant at PS Group
High Wycombe, England, United Kingdom - Full Time
Skills Needed
Management System, Customer Service, Interpersonal Skills, Professional Manner, Teams, Excel
Qualification
Graduate
Administrative Assistant (Fire Safety) at Bedfordshire Fire and Rescue Service
Luton, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Receptionist/Administrative Assistant at Crown Granite
Mont-royal, QC H4P 2P9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant/Receptionist at Bismi Group
Dubai, دبي, United Arab Emirates - Full Time
Skills Needed
Excel, English, Outlook
Specialization
Administration or a related field
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant/Receptionist at CSM Pump Services Ltd
Nisku, AB T9E 1K7, Canada -
Full Time


Start Date

Immediate

Expiry Date

18 Sep, 25

Salary

22.0

Posted On

19 Jun, 25

Experience

1 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

French, Microsoft Office, Excel, Powerpoint

Industry

Accounting

Description

Here at CSM Pump Services Ltd, we believe that our dedicated team, strong core values, and commitment to excellence make us a great place to grow your career. We take pride in fostering a supportive work environment where each team member plays a vital role in our success.
We are currently looking for a full-time Administrative Assistant to join our team at our 3325 11 Street, Nisku, AB location.
Schedule is Monday to Friday: 8:00 AM – 4:30 PM

POSITION SUMMARY

The Administrative Assistant reports to the General Manager and plays a dual role by providing essential administrative and receptionist support at CSM Pump Services Ltd. This individual is the first point of contact for visitors and callers and assists in accounts payable, printing invoices, expense tracking, vendor relations, and general office administration.

EDUCATION & EXPERIENCE

  • Diploma or degree in Business Administration or a related field (or equivalent work experience).
  • 1+ years of receptionist or front office experience.
  • Experience in AP/AR is considered an asset.

TECHNICAL SKILLS

  • Strong competency in QuickBooks Enterprise or Online software.
  • Strong knowledge of Microsoft Office (Excel, Word, PowerPoint).
Responsibilities

RECEPTIONIST DUTIES:

  • Professionally answer, screen, and forward incoming calls, ensuring accurate and timely message delivery.
  • Greet and sign in visitors, vendors, and subcontractors in a courteous and professional manner.
  • Maintain a clean, organized, and welcoming front desk/reception area that reflects a professional first impression.
  • Manage incoming and outgoing mail, courier services, and package deliveries with accuracy and timeliness.
  • Monitor office and stationery supplies; place and track orders to maintain inventory levels and avoid shortages.
  • Assist with general administrative tasks such as filing, document scanning, data entry, and digital recordkeeping.
  • Support light project coordination by tracking status updates, recording action items, and sending reminders to relevant team members.
  • Run weekly Open Sales Order Reports and follow up with responsible team members for job status updates.

ADMIN DUTIES:

  • Organize, print, and alphabetize daily accounts payable emails and related documentation.
  • Review vendor invoices, ensuring all details are accurate and complete before submission.
  • Scan and attach relevant documents (e.g., purchase orders, invoices, receipts, shipping documents) to digital Sales Order files, ensuring proper recordkeeping.
  • Match receipts to credit card statements, prepare expense summaries, and verify accuracy before submission for accounts payable review.
  • Review vendor statements and flag any missing invoices or discrepancies within QuickBooks, ensuring timely resolution.
  • Identify discrepancies in invoices, purchase orders, or payment records and promptly escalate to the Corporate Controller for resolution.
  • Generate and summarize weekly invoices, shop billables, and field job profitability reports to ensure accurate financial tracking.
  • Flag overdue tasks or missing information in job files or financial tracking sheets to maintain workflow efficiency.
  • Provide cross-training support and assist with coverage during vacations or absences within the accounting department.
  • Assist with other duties as requested by the Corporate Controller or General Manager, ensuring smooth financial operations.
Administrative Assistant/Receptionist at CSM Pump Services Ltd
Nisku, AB T9E 1K7, Canada - Full Time
Skills Needed
French, Microsoft Office, Excel, Powerpoint
Specialization
Business Administration, Administration, Business
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative and Executive Assistant at KD Electronics
County Cork, County Cork, Ireland - Full Time
Skills Needed
Executive Support
Specialization
Leaving certificate (required)
Qualification
Trade Certificate
Experience Required
Minimum 3 year(s)
Receptionist/Administrative Assistant at Hills Doctors
RHN2, New South Wales, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Receptionist/Administrative Assistant at Coolshock Events Ltd
Shenstone WS14 9UY, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant/Receptionist at OXFORD COLLEGE OF EDUCATION
HWH2, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Reception amd Administrative Assistant at South Hampshire Colleges Group
Fareham PO14 1NH, , United Kingdom - Full Time
Skills Needed
English, Communication Skills, Interpersonal Skills
Qualification
Graduate
Administrative Assistant/Receptionist at Midlands Partnership University NHS Foundation Trust
Shrewsbury SY1 4RQ, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
RECEPTIONIST/ADMINISTRATIVE ASSISTANT at Recruiting In Motion
Vancouver, BC, Canada - Full Time
Skills Needed
Economics, Excel, Microsoft Office, Management Skills, Powerpoint, Communication Skills, Spanish, Secondary Education, Mandarin, Outlook
Specialization
A similar field
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Administrative Support Assistant (OA) at US Drug Enforcement Administration
Arlington, Virginia, USA - Full Time
Skills Needed
Software, Property Management, Spreadsheets, Training, Technical Competence, Job Analysis, Mail, High Proficiency, Credit, Private Sector, Security, Computer Skills, General Correspondence, Completion, Supply Management
Qualification
Graduate
Receptionist/Administrative Assistant at Wenta
Stevenage SG1 2DX, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Call handler/Administrative Assistant at Midlands Partnership NHS Foundation Trust
Stafford ST16 3SR, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Call handler/Administrative Assistant at Midlands Partnership University NHS Foundation Trust
Stafford ST16 3SR, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant Notary Public at CoCalibrate Real Estate Solutions
Vancouver, BC, Canada - Full Time
Skills Needed
Confidentiality, Management Skills, Directives, Written Communication, Interpersonal Skills
Qualification
Graduate
Receptionist/Administrative Assistant at AGM Surveying Engineering
London, ON N6E 2Z9, Canada - Full Time
Skills Needed
Dental Care, French, Computerized Systems, Office Equipment Operation, Communication Skills, Profit Sharing
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Receptionist/Administrative Assistant at Sterling Ford Sales
Ottawa, ON, Canada - Full Time
Skills Needed
French, Excel, Windows, Microsoft Office, Outlook, Customer Service, Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Marketing and Administrative Assistant at Veterinary Purchasing Co Ltd
St. Marys, ON N4X 1B7, Canada - Full Time
Skills Needed
Design Tools, Connections, Communication Skills, Adobe Creative Suite
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Receptionist/Administrative Assistant at PS Group
High Wycombe, England, United Kingdom - Full Time
Skills Needed
Management System, Customer Service, Interpersonal Skills, Professional Manner, Teams, Excel
Qualification
Graduate
Administrative Assistant (Fire Safety) at Bedfordshire Fire and Rescue Service
Luton, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Receptionist/Administrative Assistant at Crown Granite
Mont-royal, QC H4P 2P9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant/Receptionist at Bismi Group
Dubai, دبي, United Arab Emirates - Full Time
Skills Needed
Excel, English, Outlook
Specialization
Administration or a related field
Qualification
Graduate
Experience Required
Minimum 2 year(s)
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