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Executive Assistant Jobs overseas

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Executive Assistant at Pavago
, , Costa Rica - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Problem Solving, Proactivity, Microsoft Office, Google Workspace
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, demonstrating strong organizational skills, detail orientation, and proactive problem-solving abilities. Proficiency in Microsoft Office and Google Workspace, along with excellent written and verbal communication skills, is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Argentina - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Problem Solving, Microsoft Office, Google Workspace, Slack
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, demonstrating proficiency in managing complex schedules and travel using tools like Microsoft Office and Google Workspace. Strong written and verbal communication skills are essential for this trusted partner role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Veolia Environnement SA
Phoenix, Arizona, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Google For Business, Communication, Interpersonal Skills, Analytical Skills, Problem Solving, Time Management, Organizational Skills, Report Writing, Correspondence, Project Management, Notary, Training Coordination, Workflow Improvement
Specialization
Candidates must have a High School Diploma or GED and at least 7 years of administrative experience. Proficiency in the Google for Business platform and strong interpersonal and analytical skills are required.
Experience Required
Minimum 5 year(s)
Executive Assistant at AdamsBrown, LLC
Overland Park, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Drafting Communications, Project Coordination, Intranet Content Management, Microsoft Office Suite
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, demonstrating expertise in supporting senior executives and executing internal communications.
Experience Required
Minimum 10 year(s)
Executive Assistant at United Franchise Group
West Palm Beach, Florida, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Coordination, Expense Reporting, Professional Communication, Document Formatting, Confidentiality, Time Management, Problem Solving, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Administrative Support, Organizational Skills, Discretion
Specialization
Requires an associate degree or four years of experience supporting C-level executives. Candidates must be proficient in Microsoft Office and possess exceptional organizational and communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Cleveland Institute of Music..
Cleveland, Ohio, United States - Full Time
Skills Needed
Calendar Management, Event Planning, Budget Monitoring, Executive Support, Meeting Logistics, Project Management, Written Communication, Verbal Communication, Problem Solving, Confidentiality, Microsoft Office, Administrative Support
Specialization
Requires at least five years of administrative experience, preferably supporting executives in higher education or non-profit arts. A bachelor's degree is preferred, along with proficiency in office software and strong interpersonal skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at African American Male Wellness Agency
Columbus, Ohio, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Written Communication, Verbal Communication, Microsoft Office Suite, Meeting Coordination, Travel Logistics, Confidentiality, Organization, Problem Solving, Stakeholder Management, Document Formatting, Project Management, Expense Tracking, Board Relations, Administrative Support
Specialization
Requires 3-5 years of experience supporting senior executives with proficiency in Microsoft Office Suite and strong organizational skills. Candidates must demonstrate a high level of professionalism, discretion, and the ability to manage competing priorities in a fast-paced environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at myCareer - NSW Government
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Administrative Support, Time Management, Written Communication, Organizational Skills, Judgment, Discretion, Collaboration, Attention To Detail, Government Policies, Meeting Coordination, Process Improvement, Presentation Skills, Confidentiality, Stakeholder Engagement, Decision Making
Specialization
Candidates should have demonstrated experience providing executive and administrative support at a senior level and an understanding of government policies and procedures. Strong written communication skills and well-developed organizational skills are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at GENTIVA CERTIFIED HEALTHCARE CORP DBA KINDRED
Logan, West Virginia, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Multitasking, Verbal Communication, Written Communication, Microsoft Office Suite, Confidentiality, Discretion, Professionalism, Scheduling, Meeting Logistics, Report Formatting, Typing Speed, Calendar Management, Travel Coordination, Expense Reporting
Specialization
Candidates must possess a minimum of 3 years of experience in an executive administrative support role, coupled with strong organizational, time management, and multitasking skills. Proficiency in the Microsoft Office Suite and the ability to maintain strict confidentiality are essential requirements for this position.
Experience Required
Minimum 2 year(s)
Executive Assistant at ServiceNow
Stockholm, Stockholm, Sweden - Full Time
Skills Needed
Scheduling, Calendar Management, Correspondence Drafting, Travel Arrangement, Expense Reconciliation, Problem Solving, New Hire Setup, Ai Integration, Communication Skills, Organization, Zoom, Microsoft Office, Concur, Google Docs, Confidential Material Handling
Specialization
Successful candidates must have over 10 years of experience supporting a VP level, demonstrating high organization and exceptional communication skills while managing multiple high-priority projects. A key requirement is experience leveraging or critically thinking about integrating AI into work processes, alongside proficiency in tools like Zoom, Microsoft Office, Concur, and handling confidential materials.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tools Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Data Manipulation, Data Linking, Organizational Skills, Communication, Follow Up Skills, Independent Operation, Data Analysis, Reporting, Liaison
Specialization
Candidates must possess over 5 years of executive administrative support experience, demonstrating proficiency in calendar management and advanced Microsoft Excel skills, including Pivot Tables and V Look Ups. A bachelor's degree and a detail-oriented, analytical mindset are also desired qualifications.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tool Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills, Organization
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Lola Blankets
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Time Management, Communication, Gatekeeping, Operational Thinking, Discretion, Organization, Flexibility, Anticipation, Travel Coordination, Expense Reporting, Confidentiality, Emotional Intelligence, Proactivity, Attention To Detail
Specialization
Candidates must have 3–6+ years supporting senior executives or founders, preferably within a high-growth or creative environment, demonstrating exceptional organizational skills and the ability to manage competing priorities independently. Essential qualities include high discretion, strong communication, comfort with ambiguity, and the ability to remain calm under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at Australian Financial Complaints Authority Limited
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Confidentiality, Judgement, Planning, Prioritisation, Multitasking, Autonomy, Discretion, Solution Focused, Relationship Building, Collaboration, Attention To Detail, Flexibility, Microsoft Office, Communication
Specialization
Candidates must be confident, trusted Executive Assistants with extensive experience supporting C-suite executives, possessing strong planning, prioritization, and multitasking skills. Essential qualities include the ability to work autonomously, exercise discretion, maintain a proactive approach, and demonstrate high attention to detail.
Experience Required
Minimum 10 year(s)
Executive Assistant at Viking Therapeutics, Inc.
San Diego, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Confidential Communications, Project Management, Liaison, Board Relations, Investor Relations, Event Coordination, Information Flow Management, Communication, Organization, Time Management, Independent Operation, Problem Solving, Decision Making, Adaptability
Specialization
Candidates must possess over 10 years of Executive Assistant experience supporting C-level executives, preferably within the biotech or life science industry, and a Bachelor's degree is preferred. Essential skills include advanced proficiency in Microsoft Office Suite and collaboration tools, extreme attention to detail, strong interpersonal and organizational abilities, and the capacity to work independently under pressure in a fast-paced, regulated environment.
Experience Required
Minimum 10 year(s)
Executive Assistant at ARC Health Partners
Independence, Ohio, United States - Full Time
Skills Needed
Corporate Governance, Contract Administration, Insurance Coordination, M&A Documentation, Administrative Functions, Organization, Detail Orientation, Deadline Management, Legal Document Management, Compliance Records, Document Execution, Travel Arrangements, Calendar Coordination, Office Management, Document Retention
Specialization
Candidates should possess 3 to 6+ years of experience in legal operations, corporate governance, compliance, or executive support, with an Associate or Bachelor's degree preferred. Essential qualifications include strong organization, detail orientation, discretion, and proficiency in Microsoft Office and document management systems.
Experience Required
Minimum 5 year(s)
Executive Assistant at Strategic Gears
Madrid, Community of Madrid, Spain - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Stakeholder Management, Document Structuring, Professional Writing, Project Management, Ms Office, Digital Productivity Tools, Expense Processing, Meeting Coordination, Ai Fluency
Specialization
Requires 3-5 years of experience as an EA supporting senior leadership, preferably within professional services. A bachelor's degree and full professional fluency in English are required, with Arabic being a plus.
Experience Required
Minimum 2 year(s)
Executive Assistant at Atlas Data Storage
South San Francisco, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Project Coordination, Expense Reporting, Event Planning, Google Workspace, Microsoft 365, Outlook, Excel, Powerpoint, Communication, Problem Solving, Discretion, Attention To Detail, Emotional Intelligence
Specialization
Candidates must have 5+ years of experience supporting C-level executives in a fast-paced environment. Proficiency in Google Workspace or Microsoft 365 and strong problem-solving and communication skills are required.
Experience Required
Minimum 5 year(s)
Executive Assistant at ITC Holdings Careers
Topeka, Kansas, United States - Full Time
Skills Needed
Scheduling, Meeting Coordination, Travel Arrangements, Correspondence Preparation, Report Assembly, Presentation Preparation, Critical Thinking, Budget Maintenance, Invoice Processing, Expense Reporting, Organizational Skills, Follow Up Skills, Communication Skills, Time Management, Attention To Detail, Confidentiality
Specialization
Candidates must possess a high school diploma or equivalent and a minimum of five years of responsible executive administrative experience. Essential requirements include high proficiency in Microsoft applications, strong organizational and critical thinking skills, and the ability to maintain high levels of confidentiality while handling multiple priorities.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pavago
, , Costa Rica -
Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Problem-Solving, Proactivity, Microsoft Office, Google Workspace

Industry

Staffing and Recruiting

Description
Job Title: Executive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Responsibilities: Calendar & Scheduling: Manage complex executive calendars, including internal/external meetings, travel, and events. Anticipate conflicts, prioritize requests, and optimize time usage. Schedule across multiple time zones using Outlook or Google Calendar. Communication & Correspondence: Draft, proofread, and send emails or memos on behalf of executives. Screen calls, messages, and requests, escalating only what requires executive attention. Serve as a liaison between executives, employees, clients, and partners. Meeting Preparation & Follow-Up: Prepare agendas, talking points, and briefing documents. Collect and synthesize background materials ahead of meetings. Record minutes, track action items, and ensure follow-up. Travel & Logistics: Coordinate domestic and international travel (flights, hotels, transportation). Prepare detailed itineraries and handle last-minute changes. Process reimbursements and expense reports. Project Support: Assist with research, data gathering, and report preparation. Track progress on executive priorities and initiatives. Manage confidential information with discretion. Administrative Operations: Maintain organized digital filing systems. Manage document version control and approvals. Support onboarding or offboarding of senior staff as needed. What Makes You a Perfect Fit: Highly organized, detail-oriented, and proactive. Strong communicator with professional polish. Able to anticipate needs and problem-solve independently. Comfortable working in fast-paced, high-pressure environments. Required Experience & Skills (Minimum): 3+ years of experience supporting senior executives. Proficiency with Microsoft Office and Google Workspace. Experience managing complex calendars and travel itineraries. Excellent written and verbal communication. Ideal Experience & Skills: Prior experience in high-growth startups, professional services, or executive-level support roles. Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). Experience handling sensitive or confidential information. Background supporting multiple executives simultaneously. What Does a Typical Day Look Like? An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will: Begin by reviewing the executive’s calendar and preparing briefing notes for the day. Screen emails and calls, flagging urgent items and drafting responses where appropriate. Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. Manage travel plans and expense reports when required. Track executive priorities, following up with team members to ensure deliverables are met. Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda. In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness. Key Metrics for Success (KPIs): Calendar accuracy and minimized conflicts. Timely communication and follow-up on executive priorities. High satisfaction from executives and stakeholders. On-time completion of expense reporting and travel logistics. Reduced administrative burden on executives (measured by time freed). Interview Process: Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) Client Interview with Executives Offer & Background Verification #LI-AG1
Responsibilities
The Executive Assistant will manage complex executive calendars, coordinate domestic and international travel, and handle all related logistics, including preparing detailed itineraries and processing reimbursements. This role also involves drafting communications, preparing meeting materials, tracking action items, and providing general project support to senior executives.
Executive Assistant at Pavago
, , Costa Rica - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Problem Solving, Proactivity, Microsoft Office, Google Workspace
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, demonstrating strong organizational skills, detail orientation, and proactive problem-solving abilities. Proficiency in Microsoft Office and Google Workspace, along with excellent written and verbal communication skills, is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Argentina - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Problem Solving, Microsoft Office, Google Workspace, Slack
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, demonstrating proficiency in managing complex schedules and travel using tools like Microsoft Office and Google Workspace. Strong written and verbal communication skills are essential for this trusted partner role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Veolia Environnement SA
Phoenix, Arizona, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Google For Business, Communication, Interpersonal Skills, Analytical Skills, Problem Solving, Time Management, Organizational Skills, Report Writing, Correspondence, Project Management, Notary, Training Coordination, Workflow Improvement
Specialization
Candidates must have a High School Diploma or GED and at least 7 years of administrative experience. Proficiency in the Google for Business platform and strong interpersonal and analytical skills are required.
Experience Required
Minimum 5 year(s)
Executive Assistant at AdamsBrown, LLC
Overland Park, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Drafting Communications, Project Coordination, Intranet Content Management, Microsoft Office Suite
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, demonstrating expertise in supporting senior executives and executing internal communications.
Experience Required
Minimum 10 year(s)
Executive Assistant at United Franchise Group
West Palm Beach, Florida, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Coordination, Expense Reporting, Professional Communication, Document Formatting, Confidentiality, Time Management, Problem Solving, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Administrative Support, Organizational Skills, Discretion
Specialization
Requires an associate degree or four years of experience supporting C-level executives. Candidates must be proficient in Microsoft Office and possess exceptional organizational and communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Cleveland Institute of Music..
Cleveland, Ohio, United States - Full Time
Skills Needed
Calendar Management, Event Planning, Budget Monitoring, Executive Support, Meeting Logistics, Project Management, Written Communication, Verbal Communication, Problem Solving, Confidentiality, Microsoft Office, Administrative Support
Specialization
Requires at least five years of administrative experience, preferably supporting executives in higher education or non-profit arts. A bachelor's degree is preferred, along with proficiency in office software and strong interpersonal skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at African American Male Wellness Agency
Columbus, Ohio, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Written Communication, Verbal Communication, Microsoft Office Suite, Meeting Coordination, Travel Logistics, Confidentiality, Organization, Problem Solving, Stakeholder Management, Document Formatting, Project Management, Expense Tracking, Board Relations, Administrative Support
Specialization
Requires 3-5 years of experience supporting senior executives with proficiency in Microsoft Office Suite and strong organizational skills. Candidates must demonstrate a high level of professionalism, discretion, and the ability to manage competing priorities in a fast-paced environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at myCareer - NSW Government
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Administrative Support, Time Management, Written Communication, Organizational Skills, Judgment, Discretion, Collaboration, Attention To Detail, Government Policies, Meeting Coordination, Process Improvement, Presentation Skills, Confidentiality, Stakeholder Engagement, Decision Making
Specialization
Candidates should have demonstrated experience providing executive and administrative support at a senior level and an understanding of government policies and procedures. Strong written communication skills and well-developed organizational skills are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at GENTIVA CERTIFIED HEALTHCARE CORP DBA KINDRED
Logan, West Virginia, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Multitasking, Verbal Communication, Written Communication, Microsoft Office Suite, Confidentiality, Discretion, Professionalism, Scheduling, Meeting Logistics, Report Formatting, Typing Speed, Calendar Management, Travel Coordination, Expense Reporting
Specialization
Candidates must possess a minimum of 3 years of experience in an executive administrative support role, coupled with strong organizational, time management, and multitasking skills. Proficiency in the Microsoft Office Suite and the ability to maintain strict confidentiality are essential requirements for this position.
Experience Required
Minimum 2 year(s)
Executive Assistant at ServiceNow
Stockholm, Stockholm, Sweden - Full Time
Skills Needed
Scheduling, Calendar Management, Correspondence Drafting, Travel Arrangement, Expense Reconciliation, Problem Solving, New Hire Setup, Ai Integration, Communication Skills, Organization, Zoom, Microsoft Office, Concur, Google Docs, Confidential Material Handling
Specialization
Successful candidates must have over 10 years of experience supporting a VP level, demonstrating high organization and exceptional communication skills while managing multiple high-priority projects. A key requirement is experience leveraging or critically thinking about integrating AI into work processes, alongside proficiency in tools like Zoom, Microsoft Office, Concur, and handling confidential materials.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tools Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Data Manipulation, Data Linking, Organizational Skills, Communication, Follow Up Skills, Independent Operation, Data Analysis, Reporting, Liaison
Specialization
Candidates must possess over 5 years of executive administrative support experience, demonstrating proficiency in calendar management and advanced Microsoft Excel skills, including Pivot Tables and V Look Ups. A bachelor's degree and a detail-oriented, analytical mindset are also desired qualifications.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tool Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills, Organization
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Lola Blankets
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Time Management, Communication, Gatekeeping, Operational Thinking, Discretion, Organization, Flexibility, Anticipation, Travel Coordination, Expense Reporting, Confidentiality, Emotional Intelligence, Proactivity, Attention To Detail
Specialization
Candidates must have 3–6+ years supporting senior executives or founders, preferably within a high-growth or creative environment, demonstrating exceptional organizational skills and the ability to manage competing priorities independently. Essential qualities include high discretion, strong communication, comfort with ambiguity, and the ability to remain calm under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at Australian Financial Complaints Authority Limited
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Confidentiality, Judgement, Planning, Prioritisation, Multitasking, Autonomy, Discretion, Solution Focused, Relationship Building, Collaboration, Attention To Detail, Flexibility, Microsoft Office, Communication
Specialization
Candidates must be confident, trusted Executive Assistants with extensive experience supporting C-suite executives, possessing strong planning, prioritization, and multitasking skills. Essential qualities include the ability to work autonomously, exercise discretion, maintain a proactive approach, and demonstrate high attention to detail.
Experience Required
Minimum 10 year(s)
Executive Assistant at Viking Therapeutics, Inc.
San Diego, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Confidential Communications, Project Management, Liaison, Board Relations, Investor Relations, Event Coordination, Information Flow Management, Communication, Organization, Time Management, Independent Operation, Problem Solving, Decision Making, Adaptability
Specialization
Candidates must possess over 10 years of Executive Assistant experience supporting C-level executives, preferably within the biotech or life science industry, and a Bachelor's degree is preferred. Essential skills include advanced proficiency in Microsoft Office Suite and collaboration tools, extreme attention to detail, strong interpersonal and organizational abilities, and the capacity to work independently under pressure in a fast-paced, regulated environment.
Experience Required
Minimum 10 year(s)
Executive Assistant at ARC Health Partners
Independence, Ohio, United States - Full Time
Skills Needed
Corporate Governance, Contract Administration, Insurance Coordination, M&A Documentation, Administrative Functions, Organization, Detail Orientation, Deadline Management, Legal Document Management, Compliance Records, Document Execution, Travel Arrangements, Calendar Coordination, Office Management, Document Retention
Specialization
Candidates should possess 3 to 6+ years of experience in legal operations, corporate governance, compliance, or executive support, with an Associate or Bachelor's degree preferred. Essential qualifications include strong organization, detail orientation, discretion, and proficiency in Microsoft Office and document management systems.
Experience Required
Minimum 5 year(s)
Executive Assistant at Strategic Gears
Madrid, Community of Madrid, Spain - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Stakeholder Management, Document Structuring, Professional Writing, Project Management, Ms Office, Digital Productivity Tools, Expense Processing, Meeting Coordination, Ai Fluency
Specialization
Requires 3-5 years of experience as an EA supporting senior leadership, preferably within professional services. A bachelor's degree and full professional fluency in English are required, with Arabic being a plus.
Experience Required
Minimum 2 year(s)
Executive Assistant at Atlas Data Storage
South San Francisco, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Project Coordination, Expense Reporting, Event Planning, Google Workspace, Microsoft 365, Outlook, Excel, Powerpoint, Communication, Problem Solving, Discretion, Attention To Detail, Emotional Intelligence
Specialization
Candidates must have 5+ years of experience supporting C-level executives in a fast-paced environment. Proficiency in Google Workspace or Microsoft 365 and strong problem-solving and communication skills are required.
Experience Required
Minimum 5 year(s)
Executive Assistant at ITC Holdings Careers
Topeka, Kansas, United States - Full Time
Skills Needed
Scheduling, Meeting Coordination, Travel Arrangements, Correspondence Preparation, Report Assembly, Presentation Preparation, Critical Thinking, Budget Maintenance, Invoice Processing, Expense Reporting, Organizational Skills, Follow Up Skills, Communication Skills, Time Management, Attention To Detail, Confidentiality
Specialization
Candidates must possess a high school diploma or equivalent and a minimum of five years of responsible executive administrative experience. Essential requirements include high proficiency in Microsoft applications, strong organizational and critical thinking skills, and the ability to maintain high levels of confidentiality while handling multiple priorities.
Experience Required
Minimum 5 year(s)