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Executive Assistant Jobs overseas

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Executive Assistant (Finance) at Hire Overseas
, , South Africa - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Planning, Expense Coordination, Communication Skills, Organizational Skills, Attention To Detail, Finance Support, Document Management, Workflow Improvement, Confidentiality, Proactivity, Technical Environment Experience, Saas Experience, Ai Interest, Budget Documentation
Specialization
Candidates should have 3 to 6+ years of experience as an Executive Assistant or similar role, preferably in a startup or technical environment. A finance or accounting background is preferred, along with strong organizational and communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant* (m/w/d) at LGC Group
Berlin, Berlin, Germany - Full Time
Skills Needed
Calendar Management, Travel Planning, Visa Applications, Expense Reporting, Meeting Preparation, Communication, Presentation Support, Document Handling, Ms Office, Organizational Skills, Time Management, Reliability, Discretion, Service Orientation
Specialization
Candidates must possess a completed commercial education and several years of experience in assistant roles, along with proficient use of MS Office. Essential qualifications include very good written and spoken German and English, an independent, structured, and solution-oriented working style, strong organizational skills, high reliability, discretion, and service orientation.
Experience Required
Minimum 2 year(s)
Executive Assistant, Finance at TerraPower
Bellevue, Washington, United States - Full Time
Skills Needed
Administrative Support, Data Entry, Communication, Problem Solving, Time Management, Ms Office Suite, Confidentiality, Organization, Interpersonal Skills, Flexibility, Project Management, Sharepoint, Jira, Confluence, Team Player, Judgment
Specialization
Candidates must have a minimum of 3 years of commercial experience, preferably supporting senior leadership, and a Bachelor's Degree is required. Strong written communication skills, adaptability, and proficiency in MS Office Suite are essential.
Experience Required
Minimum 2 year(s)
Executive Personal Assistant at Leverage
, , Philippines - Full Time
Skills Needed
Google Sheets, Microsoft Excel, Gsuite, Organisation, Attention To Detail, Written Communication, Accountability, Operations, Admin, Ea, Pa
Specialization
Candidates must be experienced in a Gsuite environment and possess excellent organizational skills. Knowledge of automation and the ability to handle sensitive information are also essential.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at Cedarhurst of Topeka
Lincoln, Nebraska, United States - Full Time
Skills Needed
Leadership, Organizational Skills, Financial Management, Resident Relations, Employee Support, Community Engagement, Reporting, Communication, Business Office Management, Budget Development, Applicant Tracking System Oversight, Onboarding, Payroll Management, Credit Card Reconciliation, Conflict Intervention, Fiduciary Responsibility
Specialization
Candidates must possess at least two years of managerial experience within a senior care community, demonstrating proven leadership and organizational capabilities. A Bachelor's degree in a related field is preferred, and experience with accounting functions like accounts payable/receivable is beneficial.
Experience Required
Minimum 2 year(s)
Executive Assistant - Hybrid at The Cigna Group
Bloomfield, Connecticut, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Project Management, Scheduling, Problem Solving, Attention To Detail, Confidentiality, Judgment, Microsoft Applications, Technology Troubleshooting, Customer Centricity, Flexibility, Relationship Building, Virtual Workforce, Meeting Coordination, Expense Management
Specialization
Candidates should have 8+ years of relevant experience, with strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. Previous project management experience and expert-level communication skills are required.
Experience Required
Minimum 10 year(s)
Executive Assistant - CFO/CRO at Wavenet
Birmingham, England, United Kingdom - Full Time
Skills Needed
Organisational Skills, Time Management, Communication Skills, Discretion, Professionalism, Microsoft Office Suite, Team Collaboration, Fast Paced Environment, Finance Exposure, Sales Exposure
Specialization
The ideal candidate should possess strong organizational and time-management skills, along with excellent communication abilities. Proficiency in Microsoft Office and experience in a fast-paced corporate environment, particularly in finance and sales, are also required.
Experience Required
Minimum 2 year(s)
INSTITUTE EXECUTIVE ASSISTANT at Premier Health
Dayton, Ohio, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Proofreading, Correspondence Preparation, Liaison, Event Planning, Deadline Tracking, Filing Systems, Expense Reports, Confidentiality, Microsoft Office Suite, Virtual Meeting Platforms, Organizational Skills, Attention To Detail, Verbal Communication
Specialization
Candidates must possess a minimum of 5 to 7 years of job-related experience, along with a High School diploma or GED, though administrative secondary education is preferred. Essential skills include proficiency in Microsoft Office, strong organizational abilities, excellent communication, and the capacity to handle sensitive information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant (Hybrid) at Experian
Costa Mesa, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Global Travel Coordination, Project Management, Board Meeting Preparation, Stakeholder Management, Communication Drafting, Confidentiality Management, Microsoft 365, Outlook, Powerpoint, Excel, Word, Teams, Copilot, Canva
Specialization
Candidates must possess a Bachelor's degree or equivalent experience, with a minimum of five years supporting senior executives (C-suite or equivalent) in a fast-paced, complex organization. Required technical skills include advanced proficiency in Microsoft 365, experience using AI tools like Copilot, and proven ability in proactive calendar management and project support.
Experience Required
Minimum 5 year(s)
Executive Assistant - C-Suite at Integrated Dermatology
Boca Raton, Florida, United States - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Meeting Coordination, Correspondence Screening, Document Formatting, Filing Systems Maintenance, Expense Reporting, Event Coordination, Vendor Management, Microsoft Office Suite, Confidentiality, Time Management, Multitasking, Emotional Intelligence, Relationship Management, Initiative
Specialization
Candidates must have 5+ years of experience as an Executive Assistant or Senior Administrative Professional, proven experience supporting multiple executives, and advanced proficiency in the Microsoft Office Suite. A professional demeanor, strong organizational skills, and the ability to work in-office at least four days per week near Boca Raton, FL are required.
Experience Required
Minimum 5 year(s)
Executive Assistant, Ford Pro at Ford Global Career Site
Dearborn, Michigan, United States - Full Time
Skills Needed
Flexibility, Resilience, Judgment, Integrity, Discretion, Professionalism, Time Management, Data Management, Communication, Problem Solving, Prioritization, Adaptability, Quick Learning, Self Motivation, Microsoft Software, Confidentiality
Specialization
Candidates must have a High School Diploma or GED and a minimum of 5 years of experience as an executive assistant or project manager, along with 3+ years of experience using Microsoft software like Outlook and Excel. Essential soft skills include high integrity, discretion, excellent communication, and the ability to work independently and adapt positively to change.
Experience Required
Minimum 5 year(s)
Executive Assistant - Mexico at Pavago
, , Mexico - Full Time
Skills Needed
Detail Oriented, Scheduling, Coordination, Communication, Documentation, Compliance, Itad Workflows, Operational Tracking, Quality Control, Google Workspace, Slack, Crm Platforms, Problem Solving, Independent Work, Confidentiality, Proactive Follow Through
Specialization
Candidates must have 3+ years of experience as an Administrative, Executive, or Virtual Assistant, demonstrating exceptional attention to detail and a proven track record of precise work with strong follow-through. Essential requirements include strong computer literacy with Google Workspace, Slack, and CRM systems, excellent English communication skills, and the ability to work independently in a structured, remote setting.
Experience Required
Minimum 2 year(s)
Mid-Level Executive Assistant at US Federal Solutions
Washington, Virginia, United States - Full Time
Skills Needed
Secretariat Support, Executive Level Support, Records Management, Correspondence Management, Task Management, Action Item Tracking, Document Review, Meeting Coordination, Minute Taking, Workflow Management, Sharepoint, Foia Support, Quality Control, Written Communication, Verbal Communication, Discretion
Specialization
Candidates must possess an active TS/SCI clearance and a minimum of two years of experience providing executive or secretariat-level administrative support within a federal or DoD headquarters environment. Strong proficiency in drafting high-quality official correspondence, tracking suspense items, and using task management systems like TMT is required.
Experience Required
Minimum 2 year(s)
Executive Assistant (Hybrid) at Poulin Willey Trial Lawyers
Charleston, South Carolina, United States - Full Time
Skills Needed
Ownership, Accountability, Follow Through, Prioritization, Judgment, Communication, Organization, Proactivity, Independence, Adaptability
Specialization
The ideal candidate must demonstrate strong ownership, excellent prioritization skills, and sound judgment when handling competing tasks in a fast-moving environment. They must be comfortable supporting various leadership styles and capable of working independently with minimal supervision.
Experience Required
Minimum 2 year(s)
Executive Assistant (Hybrid) at Poulin Willey Trial Lawyers
Ladson, South Carolina, United States - Full Time
Skills Needed
Ownership, Accountability, Follow Through, Prioritization, Judgment, Communication, Organization, Proactivity, Independence, Adaptability
Specialization
The ideal candidate must demonstrate strong ownership, accountability, and excellent prioritization skills when managing competing tasks. They need clear, solution-focused communication, the ability to support different leadership styles, and the capacity to remain organized and proactive while working independently.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at Cedarhurst of Topeka
Mishawaka, Indiana, United States - Full Time
Skills Needed
Leadership, Organizational Skills, Financial Management, Resident Relations, Employee Support, Community Engagement, Reporting, Communication, Business Office Management, Budget Development, Applicant Tracking System Oversight, Onboarding, Payroll Management, Credit Card Reconciliation, Conflict Intervention, Fiduciary Responsibility
Specialization
Candidates must have two years of managerial experience in a senior care community, with a state-required license/certification for operating an Assisted Living/Memory Care community being desired. A Bachelor's degree in a related field is preferred but not required, and experience with accounting functions is beneficial.
Experience Required
Minimum 2 year(s)
HOA Executive Assistant (CA) at Sea Breeze Association Management LLC
Manhattan Beach, California, United States - Full Time
Skills Needed
Community Association Management, Property Management, Time Management, Customer Relations, Organizational Skills, Project Management, Problem Solving, Written Communication, Oral Communication, Risk Management, File Management, Vendor Management, Meeting Preparation, Contract Preparation, Website Management, Confidentiality
Specialization
Candidates should have 3-5 years of experience in community association or property management. Strong organizational, communication, and problem-solving skills are essential, along with the ability to handle confidential information.
Experience Required
Minimum 2 year(s)
Ministry Executive Assistant at Willow Creek Community Church
Barrington Township, Illinois, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Meeting Coordination, Communication, Email Management, Project Organization, Budget Tracking, Reporting, File Maintenance, Proactive Mindset, Discretion, Organization, Relational Skills, Dependability, Detail Orientation
Specialization
Candidates should possess 3–10 years of executive or senior-level administrative experience, coupled with exceptional organization and attention to detail. Essential personal strengths include being resourceful, dependable, relational, service-oriented, and capable of managing details while maintaining sight of the big picture.
Experience Required
Minimum 5 year(s)
Assistant Executive Director at Cedarhurst of Topeka
Salina, Kansas, United States - Full Time
Skills Needed
Leadership, Organizational Skills, Financial Management, Resident Relations, Employee Support, Community Engagement, Reporting, Communication, Business Office Management, Budget Development, Applicant Tracking System Oversight, Onboarding, Payroll Management, Credit Card Reconciliation, Conflict Intervention, Fiduciary Responsibility
Specialization
Candidates must have two years of managerial experience in a senior care community, with a state-required license/certification for operating an Assisted Living/Memory Care community being desired. A Bachelor's degree in a related field is preferred, along with experience in accounting functions and proficiency in Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Executive Assistant (Onsite) at iBio, Inc.
San Diego, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Document Preparation, Data Entry, Sharepoint, Meeting Organization, Correspondence Drafting, Office Supply Management, Microsoft 365 Suite, Teams, Excel, Powerpoint, Word, Detail Oriented, Discretion, Communication
Specialization
A Bachelor's degree is required, preferably in Business, Communications, or English, along with a minimum of two years of experience in an administrative or office support role. Candidates must be highly proficient in the Microsoft 365 Suite, possess strong discretion, excellent communication skills, and a proactive, detail-oriented mindset.
Experience Required
Minimum 2 year(s)
Executive Assistant (Finance) at Hire Overseas
, , South Africa -
Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Calendar Management, Travel Planning, Expense Coordination, Communication Skills, Organizational Skills, Attention to Detail, Finance Support, Document Management, Workflow Improvement, Confidentiality, Proactivity, Technical Environment Experience, SaaS Experience, AI Interest, Budget Documentation

Industry

Online Audio and Video Media

Description
We’re looking for an Executive Assistant (Finance) to support leadership at a fast-growing AI infrastructure company building core tooling for modern meeting intelligence products. This role is high-trust and high-ownership, focused on keeping executives organized, informed, and operating at full speed as the company scales. You will manage executive workflows, handle sensitive information, and support planning across operations, finance-adjacent tasks, and internal coordination. This role is ideal for someone who enjoys bringing structure to complex environments and can operate calmly and confidently alongside senior leaders. If you are detail-oriented, proactive, and comfortable working close to decision-making, this role is a strong fit. Why You’ll Want to Join You will be paid in USD (bi-monthly: every 15th and 30th) Up to 14 days of Paid Time Off annually (starting Day 1) Observance of Holidays per company guidelines 100% remote setup so you can work wherever you’re most productive Work closely with experienced founders and senior operators Be part of a technical, product-driven company building foundational infrastructure What You’ll Work On Executive Support and Coordination Manage calendars, scheduling, and meeting logistics across time zones Prepare agendas, notes, and follow-ups to keep leadership aligned and moving Handle travel planning, expense coordination, and executive communications Act as a gatekeeper for priorities, ensuring focus on high-impact work Finance and Operations Support Assist with finance-adjacent tasks such as invoicing coordination, expense tracking, and budget documentation Support preparation of reports, summaries, and materials tied to planning or reviews Work with internal and external stakeholders on operational and administrative workflows Maintain accurate records and documentation with strong attention to detail Information Management and Execution Organize documents, files, and internal systems to ensure information is accessible and current Track action items, deadlines, and commitments across leadership initiatives Handle confidential information with discretion and sound judgment Improve workflows and systems as the company grows What You Bring 3 to 6+ years of experience as an Executive Assistant, Executive Operations Assistant, or similar role Experience supporting senior leaders in a startup, SaaS, or technical environment Finance or accounting background preferred, including comfort with numbers, reports, or budgets Strong organizational skills with the ability to manage multiple priorities independently Clear written and verbal communication skills High level of professionalism, discretion, and reliability Nice to Have Experience working with founders or executive teams at early or growth-stage companies Familiarity with tools such as Google Workspace, Notion, Slack, and basic finance systems Comfort operating in technical or developer-focused organizations Interest in AI, infrastructure, or product-driven businesses How to Apply Please include: Your updated resume A short 1–2 minute Loom video introducing yourself and describing your experience supporting executives, including any finance-related responsibilities Only candidates who submit a Loom video will be considered. If you enjoy being a trusted partner to leadership, thrive in fast-moving environments, and want to support a company building core infrastructure for modern AI products, this role offers meaningful ownership and long-term growth potential. Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: Initial Application - Submit your application and complete our prequalifying questions Video Introduction - Record an video introduction to showcase your communication skills and work experience Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) Recruitment Interview - Initial screening with our talent team Executive Interview - Meet with senior leadership to discuss role alignment Client Interview - Final interview with the client team you'd be supporting Background & Reference Check - Professional reference verification Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
Responsibilities
The Executive Assistant will manage executive workflows, handle sensitive information, and support planning across operations and finance-adjacent tasks. This role involves organizing documents, tracking action items, and improving workflows as the company grows.
Executive Assistant (Finance) at Hire Overseas
, , South Africa - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Planning, Expense Coordination, Communication Skills, Organizational Skills, Attention To Detail, Finance Support, Document Management, Workflow Improvement, Confidentiality, Proactivity, Technical Environment Experience, Saas Experience, Ai Interest, Budget Documentation
Specialization
Candidates should have 3 to 6+ years of experience as an Executive Assistant or similar role, preferably in a startup or technical environment. A finance or accounting background is preferred, along with strong organizational and communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant* (m/w/d) at LGC Group
Berlin, Berlin, Germany - Full Time
Skills Needed
Calendar Management, Travel Planning, Visa Applications, Expense Reporting, Meeting Preparation, Communication, Presentation Support, Document Handling, Ms Office, Organizational Skills, Time Management, Reliability, Discretion, Service Orientation
Specialization
Candidates must possess a completed commercial education and several years of experience in assistant roles, along with proficient use of MS Office. Essential qualifications include very good written and spoken German and English, an independent, structured, and solution-oriented working style, strong organizational skills, high reliability, discretion, and service orientation.
Experience Required
Minimum 2 year(s)
Executive Assistant, Finance at TerraPower
Bellevue, Washington, United States - Full Time
Skills Needed
Administrative Support, Data Entry, Communication, Problem Solving, Time Management, Ms Office Suite, Confidentiality, Organization, Interpersonal Skills, Flexibility, Project Management, Sharepoint, Jira, Confluence, Team Player, Judgment
Specialization
Candidates must have a minimum of 3 years of commercial experience, preferably supporting senior leadership, and a Bachelor's Degree is required. Strong written communication skills, adaptability, and proficiency in MS Office Suite are essential.
Experience Required
Minimum 2 year(s)
Executive Personal Assistant at Leverage
, , Philippines - Full Time
Skills Needed
Google Sheets, Microsoft Excel, Gsuite, Organisation, Attention To Detail, Written Communication, Accountability, Operations, Admin, Ea, Pa
Specialization
Candidates must be experienced in a Gsuite environment and possess excellent organizational skills. Knowledge of automation and the ability to handle sensitive information are also essential.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at Cedarhurst of Topeka
Lincoln, Nebraska, United States - Full Time
Skills Needed
Leadership, Organizational Skills, Financial Management, Resident Relations, Employee Support, Community Engagement, Reporting, Communication, Business Office Management, Budget Development, Applicant Tracking System Oversight, Onboarding, Payroll Management, Credit Card Reconciliation, Conflict Intervention, Fiduciary Responsibility
Specialization
Candidates must possess at least two years of managerial experience within a senior care community, demonstrating proven leadership and organizational capabilities. A Bachelor's degree in a related field is preferred, and experience with accounting functions like accounts payable/receivable is beneficial.
Experience Required
Minimum 2 year(s)
Executive Assistant - Hybrid at The Cigna Group
Bloomfield, Connecticut, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Project Management, Scheduling, Problem Solving, Attention To Detail, Confidentiality, Judgment, Microsoft Applications, Technology Troubleshooting, Customer Centricity, Flexibility, Relationship Building, Virtual Workforce, Meeting Coordination, Expense Management
Specialization
Candidates should have 8+ years of relevant experience, with strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. Previous project management experience and expert-level communication skills are required.
Experience Required
Minimum 10 year(s)
Executive Assistant - CFO/CRO at Wavenet
Birmingham, England, United Kingdom - Full Time
Skills Needed
Organisational Skills, Time Management, Communication Skills, Discretion, Professionalism, Microsoft Office Suite, Team Collaboration, Fast Paced Environment, Finance Exposure, Sales Exposure
Specialization
The ideal candidate should possess strong organizational and time-management skills, along with excellent communication abilities. Proficiency in Microsoft Office and experience in a fast-paced corporate environment, particularly in finance and sales, are also required.
Experience Required
Minimum 2 year(s)
INSTITUTE EXECUTIVE ASSISTANT at Premier Health
Dayton, Ohio, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Proofreading, Correspondence Preparation, Liaison, Event Planning, Deadline Tracking, Filing Systems, Expense Reports, Confidentiality, Microsoft Office Suite, Virtual Meeting Platforms, Organizational Skills, Attention To Detail, Verbal Communication
Specialization
Candidates must possess a minimum of 5 to 7 years of job-related experience, along with a High School diploma or GED, though administrative secondary education is preferred. Essential skills include proficiency in Microsoft Office, strong organizational abilities, excellent communication, and the capacity to handle sensitive information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant (Hybrid) at Experian
Costa Mesa, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Global Travel Coordination, Project Management, Board Meeting Preparation, Stakeholder Management, Communication Drafting, Confidentiality Management, Microsoft 365, Outlook, Powerpoint, Excel, Word, Teams, Copilot, Canva
Specialization
Candidates must possess a Bachelor's degree or equivalent experience, with a minimum of five years supporting senior executives (C-suite or equivalent) in a fast-paced, complex organization. Required technical skills include advanced proficiency in Microsoft 365, experience using AI tools like Copilot, and proven ability in proactive calendar management and project support.
Experience Required
Minimum 5 year(s)
Executive Assistant - C-Suite at Integrated Dermatology
Boca Raton, Florida, United States - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Meeting Coordination, Correspondence Screening, Document Formatting, Filing Systems Maintenance, Expense Reporting, Event Coordination, Vendor Management, Microsoft Office Suite, Confidentiality, Time Management, Multitasking, Emotional Intelligence, Relationship Management, Initiative
Specialization
Candidates must have 5+ years of experience as an Executive Assistant or Senior Administrative Professional, proven experience supporting multiple executives, and advanced proficiency in the Microsoft Office Suite. A professional demeanor, strong organizational skills, and the ability to work in-office at least four days per week near Boca Raton, FL are required.
Experience Required
Minimum 5 year(s)
Executive Assistant, Ford Pro at Ford Global Career Site
Dearborn, Michigan, United States - Full Time
Skills Needed
Flexibility, Resilience, Judgment, Integrity, Discretion, Professionalism, Time Management, Data Management, Communication, Problem Solving, Prioritization, Adaptability, Quick Learning, Self Motivation, Microsoft Software, Confidentiality
Specialization
Candidates must have a High School Diploma or GED and a minimum of 5 years of experience as an executive assistant or project manager, along with 3+ years of experience using Microsoft software like Outlook and Excel. Essential soft skills include high integrity, discretion, excellent communication, and the ability to work independently and adapt positively to change.
Experience Required
Minimum 5 year(s)
Executive Assistant - Mexico at Pavago
, , Mexico - Full Time
Skills Needed
Detail Oriented, Scheduling, Coordination, Communication, Documentation, Compliance, Itad Workflows, Operational Tracking, Quality Control, Google Workspace, Slack, Crm Platforms, Problem Solving, Independent Work, Confidentiality, Proactive Follow Through
Specialization
Candidates must have 3+ years of experience as an Administrative, Executive, or Virtual Assistant, demonstrating exceptional attention to detail and a proven track record of precise work with strong follow-through. Essential requirements include strong computer literacy with Google Workspace, Slack, and CRM systems, excellent English communication skills, and the ability to work independently in a structured, remote setting.
Experience Required
Minimum 2 year(s)
Mid-Level Executive Assistant at US Federal Solutions
Washington, Virginia, United States - Full Time
Skills Needed
Secretariat Support, Executive Level Support, Records Management, Correspondence Management, Task Management, Action Item Tracking, Document Review, Meeting Coordination, Minute Taking, Workflow Management, Sharepoint, Foia Support, Quality Control, Written Communication, Verbal Communication, Discretion
Specialization
Candidates must possess an active TS/SCI clearance and a minimum of two years of experience providing executive or secretariat-level administrative support within a federal or DoD headquarters environment. Strong proficiency in drafting high-quality official correspondence, tracking suspense items, and using task management systems like TMT is required.
Experience Required
Minimum 2 year(s)
Executive Assistant (Hybrid) at Poulin Willey Trial Lawyers
Charleston, South Carolina, United States - Full Time
Skills Needed
Ownership, Accountability, Follow Through, Prioritization, Judgment, Communication, Organization, Proactivity, Independence, Adaptability
Specialization
The ideal candidate must demonstrate strong ownership, excellent prioritization skills, and sound judgment when handling competing tasks in a fast-moving environment. They must be comfortable supporting various leadership styles and capable of working independently with minimal supervision.
Experience Required
Minimum 2 year(s)
Executive Assistant (Hybrid) at Poulin Willey Trial Lawyers
Ladson, South Carolina, United States - Full Time
Skills Needed
Ownership, Accountability, Follow Through, Prioritization, Judgment, Communication, Organization, Proactivity, Independence, Adaptability
Specialization
The ideal candidate must demonstrate strong ownership, accountability, and excellent prioritization skills when managing competing tasks. They need clear, solution-focused communication, the ability to support different leadership styles, and the capacity to remain organized and proactive while working independently.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at Cedarhurst of Topeka
Mishawaka, Indiana, United States - Full Time
Skills Needed
Leadership, Organizational Skills, Financial Management, Resident Relations, Employee Support, Community Engagement, Reporting, Communication, Business Office Management, Budget Development, Applicant Tracking System Oversight, Onboarding, Payroll Management, Credit Card Reconciliation, Conflict Intervention, Fiduciary Responsibility
Specialization
Candidates must have two years of managerial experience in a senior care community, with a state-required license/certification for operating an Assisted Living/Memory Care community being desired. A Bachelor's degree in a related field is preferred but not required, and experience with accounting functions is beneficial.
Experience Required
Minimum 2 year(s)
HOA Executive Assistant (CA) at Sea Breeze Association Management LLC
Manhattan Beach, California, United States - Full Time
Skills Needed
Community Association Management, Property Management, Time Management, Customer Relations, Organizational Skills, Project Management, Problem Solving, Written Communication, Oral Communication, Risk Management, File Management, Vendor Management, Meeting Preparation, Contract Preparation, Website Management, Confidentiality
Specialization
Candidates should have 3-5 years of experience in community association or property management. Strong organizational, communication, and problem-solving skills are essential, along with the ability to handle confidential information.
Experience Required
Minimum 2 year(s)
Ministry Executive Assistant at Willow Creek Community Church
Barrington Township, Illinois, United States - Full Time
Skills Needed
Calendar Management, Scheduling, Meeting Coordination, Communication, Email Management, Project Organization, Budget Tracking, Reporting, File Maintenance, Proactive Mindset, Discretion, Organization, Relational Skills, Dependability, Detail Orientation
Specialization
Candidates should possess 3–10 years of executive or senior-level administrative experience, coupled with exceptional organization and attention to detail. Essential personal strengths include being resourceful, dependable, relational, service-oriented, and capable of managing details while maintaining sight of the big picture.
Experience Required
Minimum 5 year(s)
Assistant Executive Director at Cedarhurst of Topeka
Salina, Kansas, United States - Full Time
Skills Needed
Leadership, Organizational Skills, Financial Management, Resident Relations, Employee Support, Community Engagement, Reporting, Communication, Business Office Management, Budget Development, Applicant Tracking System Oversight, Onboarding, Payroll Management, Credit Card Reconciliation, Conflict Intervention, Fiduciary Responsibility
Specialization
Candidates must have two years of managerial experience in a senior care community, with a state-required license/certification for operating an Assisted Living/Memory Care community being desired. A Bachelor's degree in a related field is preferred, along with experience in accounting functions and proficiency in Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Executive Assistant (Onsite) at iBio, Inc.
San Diego, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Document Preparation, Data Entry, Sharepoint, Meeting Organization, Correspondence Drafting, Office Supply Management, Microsoft 365 Suite, Teams, Excel, Powerpoint, Word, Detail Oriented, Discretion, Communication
Specialization
A Bachelor's degree is required, preferably in Business, Communications, or English, along with a minimum of two years of experience in an administrative or office support role. Candidates must be highly proficient in the Microsoft 365 Suite, possess strong discretion, excellent communication skills, and a proactive, detail-oriented mindset.
Experience Required
Minimum 2 year(s)