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Executive Assistant Jobs overseas

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Executive Assistant at Mary's Place
Seattle, Washington, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Time Management, Organization, Discretion, Adaptability, Problem Solving, Communication, Drafting Documents, Record Keeping, Confidentiality, Expense Tracking, Microsoft Office, Customer Service, Composure Under Pressure
Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong judgment, resourcefulness, and a proven ability to maintain strict confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at Fidelity National Financial
Plano, Texas, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Event Planning, Onboarding, Recruiting, Expense Reporting, Communication Skills, Time Management, Organizational Skills, Microsoft Office Suite, Google Workspace, Zoom, Teams, Problem Solving, Vendor Management, Logistics
Specialization
Candidates must possess a bachelor's degree and at least two years of experience in an executive or personal assistant role. Proficiency in Microsoft Office and strong organizational, communication, and problem-solving skills are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at National Insurance Crime Bureau
Oak Brook, Illinois, United States - Full Time
Skills Needed
Administrative Support, Corporate Records Management, Legal Filings, Contract Management, Governance Process Support, Meeting Coordination, Logistics Management, Deadline Tracking, Invoice Processing, Typing Accuracy, Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Organization, Confidentiality
Specialization
Candidates must have experience in an administrative role, with preference given to those supporting senior-level executives, and strong proficiency in Microsoft Office Suite is required, alongside excellent typing speed and accuracy (60 wpm). Experience in a legal setting, a legal assistant certificate, or an associate's degree are preferred qualifications.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pilot Company
Knoxville, Tennessee, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Expense Reporting, Invoice Processing, Time Management, Travel Planning, Logistics Resolution, Project Management, Correspondence Preparation, Confidentiality, Tact, Diplomacy, Microsoft Office, Business Acumen, Problem Solving
Specialization
Candidates must possess at least three years of relevant experience and a High School Diploma or equivalent, demonstrating functional knowledge in business acumen and problem-solving within standard procedures. Specialized knowledge requires intermediate Microsoft Office skills, with advanced skills preferred, alongside experience managing projects from inception to completion.
Experience Required
Minimum 2 year(s)
Executive Assistant at Manpower Services (New Zealand) Pty Ltd.
Singapore, Southeast, Singapore - Full Time
Skills Needed
Presentation Skills, Communication Skills
Qualification
Graduate
Executive Assistant at David Weekley Homes
Houston, Texas, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Correspondence Preparation, Confidentiality, Liaison, Call Management, Email Management, Event Planning, Minute Taking, Expense Reporting, Invoicing, Data Compilation, Time Management, Attention To Detail, Communication Skills, Problem Solving
Specialization
Candidates must possess 8-10 years of proven experience supporting C-suite level executives, demonstrating exceptional organizational skills, time management, and keen attention to detail. A Bachelor's degree is preferred, but equivalent experience is acceptable, alongside strong interpersonal and independent decision-making abilities.
Experience Required
Minimum 10 year(s)
Executive Assistant at Advanced Management Group
Las Vegas, Nevada, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Correspondence Screening, Presentation Preparation, Filing Systems Maintenance, Board Meeting Coordination, Confidentiality Management, Stakeholder Communication, Expense Reporting, Property Performance Reporting, Due Diligence, Customer Service, Business Acumen, Emotional Intelligence, Time Management, Problem Solving
Specialization
Candidates must possess 5+ years of executive assistant experience, preferably within real estate or property management, alongside advanced proficiency in Microsoft Office 365 and property management software. Superior communication, organizational skills, high business acumen, and the ability to maintain composure under pressure are essential, with a Bachelor's degree preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at pmtbox
Orem, Utah, United States - Full Time
Skills Needed
Calendar Management, Project Management, Executive Support, Office Management, Professional Communication, Confidentiality, Organizational Skills, Scheduling, Coordination, Problem Solving
Specialization
Requires 3-7+ years of experience supporting senior executives in fast-paced environments. Candidates must demonstrate excellence in coordination, high professional judgment, and a proactive ownership-driven approach.
Experience Required
Minimum 5 year(s)
Executive Assistant at Everything HR
Santa Monica, California, United States - Full Time
Skills Needed
Travel Management, Calendar Management, Administrative Support, Office Management, Event Planning, Proofreading, Transcription, Executive Support, Confidentiality, Communication Skills, Prioritization, Organization
Specialization
Requires 3 or more years of experience in C-suite executive or personal assistant roles. A Bachelor's degree is preferred, along with proficiency in domestic and international travel coordination.
Experience Required
Minimum 2 year(s)
Executive Assistant at ISP Central
Shah Alam, Selangor, Malaysia - Full Time
Skills Needed
Administrative Support, Calendar Management, Confidentiality, Communication Skills, Time Management, Problem Solving, Ms Office, Interpersonal Skills, Relationship Building, Data Protection, Event Coordination, Minute Taking, Customer Service, Process Improvement, English Proficiency, Bahasa Malaysia Proficiency
Specialization
Candidates should possess strong interpersonal and communication skills in both English and Bahasa Malaysia, along with proficiency in MS Office applications. Previous experience in a similar administrative role is preferred, with a focus on maintaining confidentiality, problem-solving, and building effective relationships.
Experience Required
Minimum 2 year(s)
Executive Assistant at Vitalus Health LLC
Houston, Texas, United States - Full Time
Skills Needed
Emotional Intelligence, Self Motivation, Analytical Skills, Communication, Interpersonal Skills, Leadership, Delegation, Problem Solving, Time Management, Prioritization, Organization, Discretion, Tact, Diplomacy, Microsoft Office
Specialization
Successful candidates must possess a minimum of 7 years of professional experience with increasing responsibility, ideally holding a Bachelor's degree, and have experience supporting senior executives. Key requirements include strong analytical, communication, interpersonal, leadership, and time management skills, along with proficiency in Microsoft Office and the ability to thrive in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at Ford Global Career Site
Dearborn, Michigan, United States - Full Time
Skills Needed
Flexibility, Resilience, Judgment, Integrity, Discretion, Time Management, Data Management, Communication, Problem Solving, Prioritization, Adaptability, Self Motivation, Learning Agility, Microsoft Software Proficiency, Confidentiality
Specialization
Candidates must possess a high school diploma or GED and at least 3 years of experience as an executive assistant or project manager, along with 3+ years of experience using Microsoft software like Outlook and Excel. Essential soft skills include flexibility, high integrity, excellent communication, and the ability to work independently and prioritize tasks effectively.
Experience Required
Minimum 2 year(s)
Executive Assistant at Teksystems Global Services LLC
, Maryland, United States - Full Time
Skills Needed
Executive Support, Project Management, Schedule Management, Discretion, Judgment, Drafting Documents, Board Relations, Policy Drafting, Meeting Coordination, Travel Planning, Budget Monitoring, Vendor Negotiation, Workflow Enhancement, Communication, Adaptability, Confidentiality
Specialization
Candidates must possess a minimum of 3-5+ years of executive assistant experience supporting C-level executives, with required prior experience supporting a governing board of directors/trustees. A Bachelor's degree is preferred, and advanced skills in industry-standard software, including online board portal software, are necessary.
Experience Required
Minimum 2 year(s)
Executive Assistant at Midwest Express Clinic
Chicago, Illinois, United States - Full Time
Skills Needed
Organization, Time Management, Communication, Scheduling, Calendar Management, Email Drafting, File Maintenance, Meeting Coordination, Travel Coordination, Microsoft Office, Google Workspace, Prioritization, Dependability, Professionalism
Specialization
Candidates should possess an Associate’s or Bachelor’s degree, preferably in Business, Healthcare Administration, or Communications, along with 0 to 3 years of relevant administrative or office support experience. Key attributes include being detail-oriented, dependable, professional, and proficient in time management and professional written/verbal communication.
Executive Assistant at Abstrakt Marketing Group
Livermore, California, United States - Full Time
Skills Needed
Executive Support, Hubspot Crm Management, Ai Tool Proficiency, Systems Integration, Process Building, Automation, Sop Development, Calendar Management, Data Entry, Reporting, Communication, Discretion, Time Management, Project Coordination, Tech Savvy, Detail Oriented
Specialization
Candidates must possess at least three years of experience as an Executive or Operations Assistant, demonstrating hands-on expertise with HubSpot CRM, strong proficiency in AI tools like ChatGPT, and advanced skills in Microsoft Office/Google Workspace.
Experience Required
Minimum 2 year(s)
Executive Assistant at Auxiant
Cedar Rapids, Iowa, United States - Full Time
Skills Needed
Administrative Coordination, Calendar Management, Email Management, Meeting Minutes, Event Planning, Expense Reporting, Travel Arrangements, Data Entry, Microsoft Office Suite, Powerpoint, Word, Excel, Outlook, Illustrator, Photoshop, Communication Skills
Specialization
Candidates must have an Associate’s Degree in Business or a related field and 3-5 years of executive administrative experience. Proficiency in Microsoft Office Suite is required, with preference given to those with design software experience.
Experience Required
Minimum 2 year(s)
Executive Assistant at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION
Chandigarh, Chandigarh, India - Full Time
Skills Needed
Administrative Support, Customer Service, Data Entry, Meeting Minutes, Office Equipment Operation, Filing Systems, Communication, Professionalism, Telephone Etiquette, Word Processing, Spreadsheet Management, Database Management, Presentation Software, Time Management, Teamwork
Specialization
Candidates must be able to operate standard office equipment and software, including word processing and database tools. The role requires professional communication skills, the ability to maintain confidentiality, and the physical capacity to lift up to 10 pounds.
Executive Assistant at Erickson Senior Living
Matthews, North Carolina, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Coordination, Communication, Correspondence, Issue Resolution, Time Management, Data Entry, Meeting Minutes, Expense Reporting, Customer Service, Scheduling, Record Keeping, Liaison
Specialization
Candidates must have at least two years of administrative office support experience. A high school diploma or GED is the minimum educational requirement for this position.
Experience Required
Minimum 2 year(s)
Executive Assistant at Werfen GmbH
Norcross, Georgia, United States - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Project Management, Microsoft Office, Data Analysis, Communication, Organizational Skills, Confidentiality, Strategic Planning, Presentation Development, Time Management, Interpersonal Skills, Problem Solving, Attention To Detail, Expense Reporting, Logistics Coordination
Specialization
Candidates must have a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Proficiency in Microsoft Office and strong organizational, communication, and interpersonal skills are required.
Experience Required
Minimum 5 year(s)
Executive Assistant at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION
Hyderabad, Telangana, India - Full Time
Skills Needed
Administrative Support, Office Management, Customer Service, Data Entry, Meeting Minutes, Filing Systems, Word Processing, Spreadsheet Management, Database Management, Telephone Etiquette, Communication, Time Management, Organization, Professionalism, Hospitality
Specialization
Candidates must be able to operate standard office equipment and maintain professional standards in appearance and conduct. The role requires the ability to lift up to 10 pounds and work collaboratively within a team environment.
Executive Assistant at Mary's Place
Seattle, Washington, United States -
Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

90000.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Administrative Support, Board of Directors Support, Time Management, Organization, Discretion, Adaptability, Problem-Solving, Communication, Drafting Documents, Record Keeping, Confidentiality, Expense Tracking, Microsoft Office, Customer Service, Composure Under Pressure

Industry

Individual and Family Services

Description
Description We’re Hiring an Executive Assistant to the CEO Mary’s Place is seeking an experienced Executive Assistant (EA) to provide high-trust, executive-level administrative support to the CEO, with a primary focus on calendar management, day-to-day flow of executive work, and administrative support for the Board of Directors. This role is critical in enabling the CEO to maximize time, effectiveness, and external impact while maintaining smooth internal operations. The EA is part of a three-person team including the CEO, Chief of Staff, and EA. The ideal candidate is proactive without overstepping role boundaries, highly organized, discreet, and comfortable in a fast-paced, high-expectations environment. We are seeking someone who is highly adaptable and thrives when problem-solving. The EA actively engages in Mary’s Place racial equity work–striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants, and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions. This is a non-supervisory position reporting to the CEO. The EA works onsite at Mary’s Place main administrative offices in South Lake Union and is required to attend meetings and events at other Mary’s Place and community locations. The position is expected to be fully onsite during the initial evaluation period and may be eligible for one or two remote days thereafter. This is a full-time salaried exempt position that may occasionally require flexibility to work some weekends, evenings, and holidays. The salary for this position starts at $85,000-$90,000, DOE. Location: In-office during initial alignment period; hybrid eligible thereafter. Key Administrative Responsibilities Scheduling and Meeting Coordination Actively manages the CEO’s daily flow by aligning her calendar with identified priorities, protecting focus time, and supporting smooth transitions between meetings. Schedules and coordinates internal and external meetings, events, and speaking engagements involving the CEO, gently enforcing established protocols and priorities for her time as needed. Maintains annual calendar and invitations for Mary’s Place Board of Directors, Committees, and Mary’s Place senior and extended leadership team. Proactively identifies, requests, and organizes agendas, background materials, and logistics to ensure the CEO is fully prepared for all meetings, events, and speaking engagements. Maintains contact lists, meeting and catering resources, dietary preferences, and other logistical details to support the CEO’s meetings and events. Arranges occasional travel for the CEO. Communications, Correspondence, and Document Management Communicates professionally, effectively, and promptly with a wide variety of constituents, including board members, elected officials, donors, community partners, Mary’s Place leaders, vendors, and other administrative professionals. Supports the CEO’s response to time-sensitive correspondence and requests, including drafting and routing documents with discretion and accuracy, researching context, and documenting external interactions. Provides administrative support for Board operations, including board packets, minutes, rosters, onboarding materials, and upkeep of the Board portal. Provides limited administrative support to Board Committees, including scheduling meetings and taking minutes as needed. Routes documents for executive review and approval, including contracts, agreements, internal communications, and donor correspondence. Maintains highly organized records, shared drives, and administrative systems. Upholds a strict level of confidentiality Other Responsibilities Anticipates the CEO’s needs and ensures consistent communication. Establishes and maintains effective relationships and boundaries. Maintains an organized work environment. Promotes a supportive and constructive workplace culture, and performs essential administrative duties as needed Tracks expenses and invoices, monitors budgets, and submits expense reports on behalf of the CEO. Provides backup coverage for the front desk, assisting non-administrative staff, guests, clients, and community members. Provides administrative support for leadership recruitment processes. Other duties as assigned, including evenings or weekends. Requirements Skills/Qualifications Required AA/bachelor’s degree or equivalent experience At least three years of executive-level administrative support (CEO or C-suite preferred) Exceptional calendar management and prioritization skills Advanced Microsoft Office skills, including PowerPoint, Teams, and SharePoint Able to meet deadlines in a fast-paced, rapidly changing environment with high attention to detail and independent judgment Demonstrated ability to be resourceful, problem-solve, and adapt to ambiguity Ability to be proactive without overstepping role boundaries Excellent verbal/written communication skills Proven trustworthiness, discretion, and confidentiality Strong customer service orientation Composed under pressure Strong commitment to Mary’s Place mission and equity commitment; works well with individuals from diverse backgrounds Experience with office equipment Preferred Skills/Qualifications Work experience in a nonprofit environment Experience in startup or growth-stage environments Experience supporting a Board or governing body, including familiarity with Roberts Rules of Order and with board management tools or portals Experience improving administrative systems or shared drives Access to personal vehicle to support external meetings and events Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to converse with and listen to people in many different settings Ability to use a computer and telephone, as well as other standard office equipment Frequently required to stand, walk, use fingers, hands, and arms Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required Travel to program sites and meetings outside the site and around the county are necessary Ability to work in an environment where there may be animals present, including dogs In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. Mary’s Place will attempt to satisfy requests if the accommodation needed is reasonable, and no undue hardship to Mary’s Place would result. Mary's Place offers the following benefits to full-time staff: Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates Basic Life insurance of $50,000 at no cost to employee; option to buy additional coverage 403(b) plan with 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for match after first year of employment Unlimited use ORCA pass for a small deduction per pay period Starting at 10 days paid time off (PTO) each calendar year 10 days of sick time each calendar year 10 days of flexible floating holidays each calendar year (accrued 40 hours on Jan. 1 and July 1, and pro-rated during first year) Employee Assistance Program Mary’s Place is an Equal Opportunity Employer. We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees. How to Apply Applications accepted until the position is filled. marysplaceseattle.org
Responsibilities
This role provides high-trust, executive-level administrative support to the CEO, focusing primarily on calendar management, overseeing the executive's daily workflow, and providing administrative assistance for the Board of Directors. The EA will also manage communications, correspondence, document management, and track expenses on behalf of the CEO.
Executive Assistant at Mary's Place
Seattle, Washington, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Time Management, Organization, Discretion, Adaptability, Problem Solving, Communication, Drafting Documents, Record Keeping, Confidentiality, Expense Tracking, Microsoft Office, Customer Service, Composure Under Pressure
Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong judgment, resourcefulness, and a proven ability to maintain strict confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at Fidelity National Financial
Plano, Texas, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Event Planning, Onboarding, Recruiting, Expense Reporting, Communication Skills, Time Management, Organizational Skills, Microsoft Office Suite, Google Workspace, Zoom, Teams, Problem Solving, Vendor Management, Logistics
Specialization
Candidates must possess a bachelor's degree and at least two years of experience in an executive or personal assistant role. Proficiency in Microsoft Office and strong organizational, communication, and problem-solving skills are required.
Experience Required
Minimum 2 year(s)
Executive Assistant at National Insurance Crime Bureau
Oak Brook, Illinois, United States - Full Time
Skills Needed
Administrative Support, Corporate Records Management, Legal Filings, Contract Management, Governance Process Support, Meeting Coordination, Logistics Management, Deadline Tracking, Invoice Processing, Typing Accuracy, Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Organization, Confidentiality
Specialization
Candidates must have experience in an administrative role, with preference given to those supporting senior-level executives, and strong proficiency in Microsoft Office Suite is required, alongside excellent typing speed and accuracy (60 wpm). Experience in a legal setting, a legal assistant certificate, or an associate's degree are preferred qualifications.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pilot Company
Knoxville, Tennessee, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Expense Reporting, Invoice Processing, Time Management, Travel Planning, Logistics Resolution, Project Management, Correspondence Preparation, Confidentiality, Tact, Diplomacy, Microsoft Office, Business Acumen, Problem Solving
Specialization
Candidates must possess at least three years of relevant experience and a High School Diploma or equivalent, demonstrating functional knowledge in business acumen and problem-solving within standard procedures. Specialized knowledge requires intermediate Microsoft Office skills, with advanced skills preferred, alongside experience managing projects from inception to completion.
Experience Required
Minimum 2 year(s)
Executive Assistant at Manpower Services (New Zealand) Pty Ltd.
Singapore, Southeast, Singapore - Full Time
Skills Needed
Presentation Skills, Communication Skills
Qualification
Graduate
Executive Assistant at David Weekley Homes
Houston, Texas, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Correspondence Preparation, Confidentiality, Liaison, Call Management, Email Management, Event Planning, Minute Taking, Expense Reporting, Invoicing, Data Compilation, Time Management, Attention To Detail, Communication Skills, Problem Solving
Specialization
Candidates must possess 8-10 years of proven experience supporting C-suite level executives, demonstrating exceptional organizational skills, time management, and keen attention to detail. A Bachelor's degree is preferred, but equivalent experience is acceptable, alongside strong interpersonal and independent decision-making abilities.
Experience Required
Minimum 10 year(s)
Executive Assistant at Advanced Management Group
Las Vegas, Nevada, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Correspondence Screening, Presentation Preparation, Filing Systems Maintenance, Board Meeting Coordination, Confidentiality Management, Stakeholder Communication, Expense Reporting, Property Performance Reporting, Due Diligence, Customer Service, Business Acumen, Emotional Intelligence, Time Management, Problem Solving
Specialization
Candidates must possess 5+ years of executive assistant experience, preferably within real estate or property management, alongside advanced proficiency in Microsoft Office 365 and property management software. Superior communication, organizational skills, high business acumen, and the ability to maintain composure under pressure are essential, with a Bachelor's degree preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at pmtbox
Orem, Utah, United States - Full Time
Skills Needed
Calendar Management, Project Management, Executive Support, Office Management, Professional Communication, Confidentiality, Organizational Skills, Scheduling, Coordination, Problem Solving
Specialization
Requires 3-7+ years of experience supporting senior executives in fast-paced environments. Candidates must demonstrate excellence in coordination, high professional judgment, and a proactive ownership-driven approach.
Experience Required
Minimum 5 year(s)
Executive Assistant at Everything HR
Santa Monica, California, United States - Full Time
Skills Needed
Travel Management, Calendar Management, Administrative Support, Office Management, Event Planning, Proofreading, Transcription, Executive Support, Confidentiality, Communication Skills, Prioritization, Organization
Specialization
Requires 3 or more years of experience in C-suite executive or personal assistant roles. A Bachelor's degree is preferred, along with proficiency in domestic and international travel coordination.
Experience Required
Minimum 2 year(s)
Executive Assistant at ISP Central
Shah Alam, Selangor, Malaysia - Full Time
Skills Needed
Administrative Support, Calendar Management, Confidentiality, Communication Skills, Time Management, Problem Solving, Ms Office, Interpersonal Skills, Relationship Building, Data Protection, Event Coordination, Minute Taking, Customer Service, Process Improvement, English Proficiency, Bahasa Malaysia Proficiency
Specialization
Candidates should possess strong interpersonal and communication skills in both English and Bahasa Malaysia, along with proficiency in MS Office applications. Previous experience in a similar administrative role is preferred, with a focus on maintaining confidentiality, problem-solving, and building effective relationships.
Experience Required
Minimum 2 year(s)
Executive Assistant at Vitalus Health LLC
Houston, Texas, United States - Full Time
Skills Needed
Emotional Intelligence, Self Motivation, Analytical Skills, Communication, Interpersonal Skills, Leadership, Delegation, Problem Solving, Time Management, Prioritization, Organization, Discretion, Tact, Diplomacy, Microsoft Office
Specialization
Successful candidates must possess a minimum of 7 years of professional experience with increasing responsibility, ideally holding a Bachelor's degree, and have experience supporting senior executives. Key requirements include strong analytical, communication, interpersonal, leadership, and time management skills, along with proficiency in Microsoft Office and the ability to thrive in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at Ford Global Career Site
Dearborn, Michigan, United States - Full Time
Skills Needed
Flexibility, Resilience, Judgment, Integrity, Discretion, Time Management, Data Management, Communication, Problem Solving, Prioritization, Adaptability, Self Motivation, Learning Agility, Microsoft Software Proficiency, Confidentiality
Specialization
Candidates must possess a high school diploma or GED and at least 3 years of experience as an executive assistant or project manager, along with 3+ years of experience using Microsoft software like Outlook and Excel. Essential soft skills include flexibility, high integrity, excellent communication, and the ability to work independently and prioritize tasks effectively.
Experience Required
Minimum 2 year(s)
Executive Assistant at Teksystems Global Services LLC
, Maryland, United States - Full Time
Skills Needed
Executive Support, Project Management, Schedule Management, Discretion, Judgment, Drafting Documents, Board Relations, Policy Drafting, Meeting Coordination, Travel Planning, Budget Monitoring, Vendor Negotiation, Workflow Enhancement, Communication, Adaptability, Confidentiality
Specialization
Candidates must possess a minimum of 3-5+ years of executive assistant experience supporting C-level executives, with required prior experience supporting a governing board of directors/trustees. A Bachelor's degree is preferred, and advanced skills in industry-standard software, including online board portal software, are necessary.
Experience Required
Minimum 2 year(s)
Executive Assistant at Midwest Express Clinic
Chicago, Illinois, United States - Full Time
Skills Needed
Organization, Time Management, Communication, Scheduling, Calendar Management, Email Drafting, File Maintenance, Meeting Coordination, Travel Coordination, Microsoft Office, Google Workspace, Prioritization, Dependability, Professionalism
Specialization
Candidates should possess an Associate’s or Bachelor’s degree, preferably in Business, Healthcare Administration, or Communications, along with 0 to 3 years of relevant administrative or office support experience. Key attributes include being detail-oriented, dependable, professional, and proficient in time management and professional written/verbal communication.
Executive Assistant at Abstrakt Marketing Group
Livermore, California, United States - Full Time
Skills Needed
Executive Support, Hubspot Crm Management, Ai Tool Proficiency, Systems Integration, Process Building, Automation, Sop Development, Calendar Management, Data Entry, Reporting, Communication, Discretion, Time Management, Project Coordination, Tech Savvy, Detail Oriented
Specialization
Candidates must possess at least three years of experience as an Executive or Operations Assistant, demonstrating hands-on expertise with HubSpot CRM, strong proficiency in AI tools like ChatGPT, and advanced skills in Microsoft Office/Google Workspace.
Experience Required
Minimum 2 year(s)
Executive Assistant at Auxiant
Cedar Rapids, Iowa, United States - Full Time
Skills Needed
Administrative Coordination, Calendar Management, Email Management, Meeting Minutes, Event Planning, Expense Reporting, Travel Arrangements, Data Entry, Microsoft Office Suite, Powerpoint, Word, Excel, Outlook, Illustrator, Photoshop, Communication Skills
Specialization
Candidates must have an Associate’s Degree in Business or a related field and 3-5 years of executive administrative experience. Proficiency in Microsoft Office Suite is required, with preference given to those with design software experience.
Experience Required
Minimum 2 year(s)
Executive Assistant at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION
Chandigarh, Chandigarh, India - Full Time
Skills Needed
Administrative Support, Customer Service, Data Entry, Meeting Minutes, Office Equipment Operation, Filing Systems, Communication, Professionalism, Telephone Etiquette, Word Processing, Spreadsheet Management, Database Management, Presentation Software, Time Management, Teamwork
Specialization
Candidates must be able to operate standard office equipment and software, including word processing and database tools. The role requires professional communication skills, the ability to maintain confidentiality, and the physical capacity to lift up to 10 pounds.
Executive Assistant at Erickson Senior Living
Matthews, North Carolina, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Travel Coordination, Communication, Correspondence, Issue Resolution, Time Management, Data Entry, Meeting Minutes, Expense Reporting, Customer Service, Scheduling, Record Keeping, Liaison
Specialization
Candidates must have at least two years of administrative office support experience. A high school diploma or GED is the minimum educational requirement for this position.
Experience Required
Minimum 2 year(s)
Executive Assistant at Werfen GmbH
Norcross, Georgia, United States - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Project Management, Microsoft Office, Data Analysis, Communication, Organizational Skills, Confidentiality, Strategic Planning, Presentation Development, Time Management, Interpersonal Skills, Problem Solving, Attention To Detail, Expense Reporting, Logistics Coordination
Specialization
Candidates must have a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Proficiency in Microsoft Office and strong organizational, communication, and interpersonal skills are required.
Experience Required
Minimum 5 year(s)
Executive Assistant at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION
Hyderabad, Telangana, India - Full Time
Skills Needed
Administrative Support, Office Management, Customer Service, Data Entry, Meeting Minutes, Filing Systems, Word Processing, Spreadsheet Management, Database Management, Telephone Etiquette, Communication, Time Management, Organization, Professionalism, Hospitality
Specialization
Candidates must be able to operate standard office equipment and maintain professional standards in appearance and conduct. The role requires the ability to lift up to 10 pounds and work collaboratively within a team environment.