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Executive Assistant Jobs overseas

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Executive Assistant at Southwest Church
Indian Wells, California, United States - Full Time
Skills Needed
Executive Level Administrative Ability, Project Management, Analytical Skills, Reporting Skills, Creative Problem Solving, Strategic Thinking, Cross Departmental Communication, Confidentiality, Computer Applications Knowledge, Calendar Management, Travel Coordination, Event Support, Data Tracking, System Development, Hospitality Coordination, Meeting Preparation
Specialization
Candidates should possess strong executive-level administrative skills and the ability to manage projects effectively. A proactive approach, creativity in problem-solving, and strong communication skills are essential for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Manulife
Waterloo, ON, Canada - Full Time
Skills Needed
Activity Coordination
Qualification
Graduate
Executive Assistant at Crohns and Colitis Canada
Toronto, ON M4T 1N5, Canada - Full Time
Skills Needed
Secondary Education, Flexible Schedule, Directors, Discretion, Communication Skills
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Executive Assistant at The laSalle Network
Bolingbrook, Illinois, USA - Full Time
Skills Needed
Direct Hire, Revenue Cycle, C Suite, Revenue, Staffing Services, Consideration, Retention Strategies, Diplomacy, Supply Chain
Specialization
Business, Communications
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Cape Home Kitchen Bath
Cataumet, MA 02534, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at BNP Paribas
Montréal, QC, Canada - Full Time
Skills Needed
Personal Services, Administrative Skills, Accessibility, English, Powerpoint, Excel, It, Event Planning, Strategic Planning, Interpersonal Skills, Background Checks, Microsoft Outlook, Writing, Travel Management, Time Management, French, High Proficiency
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Fastcloseai
Remote, Oregon, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Saks
Dallas, TX 75201, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at York University
Markham, ON, Canada - Full Time
Skills Needed
Powerpoint, Visio, Project Management Skills, Confidentiality, Report Preparation, Interpersonal Skills, Lotus Notes, Excel, Creativity, Executive Support, Access, Diplomacy
Specialization
A business-related or education field or equivalent combination of education and experience is required
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Tru Beauty by Trevor
Henderson, NV 89074, USA - Full Time
Skills Needed
Communication Skills, Campaign Tracking, Microsoft Excel, Google Sheets, Lead Generation
Qualification
Graduate
Experience Required
Minimum 3 year(s)
executive assistant at Makbel Truck Centre
Scarborough, ON M1P 2P4, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
College cegep or other non-university certificate or diploma from a program of 1 year to 2 years
Qualification
Diploma
Executive Assistant at Navantia UK
Bristol BS1, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at McCrometer
Hemet, CA 92545, USA - Full Time
Skills Needed
Computer Skills, Time Management, Interpersonal Skills, Medicine, Discretion, Excel, Powerpoint, Communication Skills, Confidentiality, Access, Outlook
Qualification
Diploma
Experience Required
Minimum 8 year(s)
Executive Assistant at Fox Corporation
Los Angeles, California, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Fifteen Ten
Bristol BS1, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Saval Foodservice
Elkridge, MD 21075, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at AtWork Personnel Services
Long Beach, CA 90807, USA - Full Time
Skills Needed
Crm Software
Specialization
Business administration or related field
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at Hitachi America Ltd
Santa Clara, CA 95054, USA - Full Time
Skills Needed
Confidentiality, Overtime, Sap, Availability, Outlook, Concur, Communication Skills, High Proficiency, Cultural Awareness, Excel, Powerpoint
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Equinix
Toronto, ON M5J 2N1, Canada - Full Time
Skills Needed
Communication Skills, Citizenship, Excel, Microsoft Applications, Teams, Management Skills, Discretion, Confidentiality, Outlook, Texas, Powerpoint, Color, Consideration, Sharepoint
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Dow Jones
London, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 4 year(s)
Executive Assistant at Southwest Church
Indian Wells, California, United States -
Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

0.0

Posted On

11 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive-Level Administrative Ability, Project Management, Analytical Skills, Reporting Skills, Creative Problem Solving, Strategic Thinking, Cross-Departmental Communication, Confidentiality, Computer Applications Knowledge, Calendar Management, Travel Coordination, Event Support, Data Tracking, System Development, Hospitality Coordination, Meeting Preparation

Industry

Religious Institutions

Description
Description WHO WE ARE OUR FOCUS Southwest Church is focused on discipling people to become committed followers of Jesus Christ. We desire all members of Southwest to be: PLANTED (the call to salvation) ROOTED (the call to foundation) GROWING (the call to maturation) GOING (the call to multiplication) OUR VALUES We are Faithful - We love Jesus! Our gospel-centered church will be driven by our gospel- centered team. We will aim for faithfulness to Jesus, Jesus’ Word, and Jesus’ will above all else. (1 JOHN 4) We are Family - Our families are our first ministry not the church. Our families will love the church and never feel like they have to compete with the church. So we’ll honor the Sabbath, honor time away from work to invest in our families, and encourage our people to do the same. (1 TIMOTHY 3) We are Fun - Laughing, enjoyment, and celebration is gonna be normal here. Our calling is a serious one, but it is not one that is without amazing fun! (ECCLESIASTES 8) We are Free - We are a team on a mission. And you’re free to make that mission happen! We let thoroughbreds run. We’ll give you the play and make sure you’re free to run it. Our team is free to lead. Free to speak. Free to innovate. Free to fail. All for the purpose of achieving the mission God has given us. (GALATIANS 2) We are Forgiving - Sin is serious and we won’t let it remain in the camp. We will constantly forgive one another because we’ve been forgiven. When conflict happens, we’ll address it quickly, respond graciously, and move forward by keeping short accounts with each other. (MATTHEW 18) We are Flexible - We embrace change! There are no sacred cows here, just a sacred goal to make Jesus famous! We’ll be geared to the times but anchored to the rock. (MARK 2) We are Forthright - We want to bear much fruit! And because ministry is hard to measure we’ll allow iron to sharpen iron to make one another better! So we’re gonna be forthright. Because fearless feedback yields fruit! (PROVERBS 27) Requirements SUMMARY Advance the mission and efficiency of the Office of the Senior Pastor by providing comprehensive executive support, managing calendars, travel, guest coordination, and strategic initiatives that strengthen organizational clarity and ministry impact. KEY RESPONSIBILITIES As a vital member of the OSP team, you will work closely with the Senior Pastor and Executive Pastor. Your responsibilities include, but are not limited to: Administrative & Calendar Management Manage and protect the Senior Pastor and Executive Pastors' calendars, aligning with church priorities. Coordinate meetings, appointments, and speaking engagements. Organize childcare, family scheduling, and ministry logistics as needed. Maintain correspondence, mail, and digital filing systems. Data & Reporting Prepare and deliver weekly dashboards (attendance, giving, engagement metrics) Support XP and SP with Elder Board and Capital Campaign reporting. Track guest engagement, project progress, and follow-up deliverables. Executive Support & Communication Prepare meeting materials, presentations, and follow-up tracking for executive meetings. Review and filter correspondence for SP and XP to ensure focus on priorities. Oversee Docent requests and manage follow-up. Maintain documentation, forms, and resource organization for all OSP initiatives. Travel & Guest Coordination Coordinate all travel arrangements (flights, hotels, transportation) for SP and XP. Serve as liaison for external churches and event coordinators. Prepare and process contracts, W-9s, and questionnaires for guest speakers. Manage hotel bookings, travel details, and pre-arrival coordination. Liaise with the Experience Team Admin for service timelines, slides, and hospitality arrangements. Oversee honorarium requests, approvals, and check processing with Accounting. Ensure guest arrival experience and communication hand-offs are seamless. Track guest speaker data and manage future engagement scheduling. Strategic Initiatives Support execution of capital campaigns and strategic plans. Liaise between executive leadership and ministry departments. Prepare reports and materials for high-level meetings. Serve as the operational link between OSP and department leaders for special projects. Project Management & Systems Development Design and implement systems that enhance efficiency and communication across departments. Develop workflows, tools, and templates that improve alignment and scalability. Maintain OSP-level standard operating procedures (SOPs). Manage cross-departmental projects (campaigns, retreats, and initiatives). Event & Hospitality Support Support logistics for dinners, gatherings, and events hosted by the Jenkins or XP offices. Coordinate meal orders, setup, and hospitality needs for guests and visiting pastors. Maintain readiness of Green Room and executive offices. QUALIFICATIONS Executive-level administrative ability Strong ability to manage projects and design systems that are effective and efficient Must have analytical and reporting skills Must be a proactive self-starter, creative problem solver, strategic thinker, and team player who takes initiative. Must have strong cross-departmental communication to support the ministry of Southwest Church. Understanding of confidentiality and proper care of personal information. Knowledge of computer applications such as Word and/or Pages, Excel and/or Numbers, PowerPoint and/or Keynote, etc. Physical requirements: Constant periods of sitting and repetitive motions. Occasionally able to lift or move up to 20lbs and standing or walking
Responsibilities
The Executive Assistant will provide comprehensive support to the Senior Pastor and Executive Pastor, managing calendars, travel, and strategic initiatives. This role is essential for enhancing organizational clarity and ministry impact.
Executive Assistant at Southwest Church
Indian Wells, California, United States - Full Time
Skills Needed
Executive Level Administrative Ability, Project Management, Analytical Skills, Reporting Skills, Creative Problem Solving, Strategic Thinking, Cross Departmental Communication, Confidentiality, Computer Applications Knowledge, Calendar Management, Travel Coordination, Event Support, Data Tracking, System Development, Hospitality Coordination, Meeting Preparation
Specialization
Candidates should possess strong executive-level administrative skills and the ability to manage projects effectively. A proactive approach, creativity in problem-solving, and strong communication skills are essential for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Manulife
Waterloo, ON, Canada - Full Time
Skills Needed
Activity Coordination
Qualification
Graduate
Executive Assistant at Crohns and Colitis Canada
Toronto, ON M4T 1N5, Canada - Full Time
Skills Needed
Secondary Education, Flexible Schedule, Directors, Discretion, Communication Skills
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Executive Assistant at The laSalle Network
Bolingbrook, Illinois, USA - Full Time
Skills Needed
Direct Hire, Revenue Cycle, C Suite, Revenue, Staffing Services, Consideration, Retention Strategies, Diplomacy, Supply Chain
Specialization
Business, Communications
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Cape Home Kitchen Bath
Cataumet, MA 02534, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at BNP Paribas
Montréal, QC, Canada - Full Time
Skills Needed
Personal Services, Administrative Skills, Accessibility, English, Powerpoint, Excel, It, Event Planning, Strategic Planning, Interpersonal Skills, Background Checks, Microsoft Outlook, Writing, Travel Management, Time Management, French, High Proficiency
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Fastcloseai
Remote, Oregon, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Saks
Dallas, TX 75201, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at York University
Markham, ON, Canada - Full Time
Skills Needed
Powerpoint, Visio, Project Management Skills, Confidentiality, Report Preparation, Interpersonal Skills, Lotus Notes, Excel, Creativity, Executive Support, Access, Diplomacy
Specialization
A business-related or education field or equivalent combination of education and experience is required
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Tru Beauty by Trevor
Henderson, NV 89074, USA - Full Time
Skills Needed
Communication Skills, Campaign Tracking, Microsoft Excel, Google Sheets, Lead Generation
Qualification
Graduate
Experience Required
Minimum 3 year(s)
executive assistant at Makbel Truck Centre
Scarborough, ON M1P 2P4, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
College cegep or other non-university certificate or diploma from a program of 1 year to 2 years
Qualification
Diploma
Executive Assistant at Navantia UK
Bristol BS1, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at McCrometer
Hemet, CA 92545, USA - Full Time
Skills Needed
Computer Skills, Time Management, Interpersonal Skills, Medicine, Discretion, Excel, Powerpoint, Communication Skills, Confidentiality, Access, Outlook
Qualification
Diploma
Experience Required
Minimum 8 year(s)
Executive Assistant at Fox Corporation
Los Angeles, California, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Fifteen Ten
Bristol BS1, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Saval Foodservice
Elkridge, MD 21075, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at AtWork Personnel Services
Long Beach, CA 90807, USA - Full Time
Skills Needed
Crm Software
Specialization
Business administration or related field
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Executive Assistant at Hitachi America Ltd
Santa Clara, CA 95054, USA - Full Time
Skills Needed
Confidentiality, Overtime, Sap, Availability, Outlook, Concur, Communication Skills, High Proficiency, Cultural Awareness, Excel, Powerpoint
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Equinix
Toronto, ON M5J 2N1, Canada - Full Time
Skills Needed
Communication Skills, Citizenship, Excel, Microsoft Applications, Teams, Management Skills, Discretion, Confidentiality, Outlook, Texas, Powerpoint, Color, Consideration, Sharepoint
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Dow Jones
London, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 4 year(s)