• Be the welcoming, trusted first point of contact supporting Nyul Nyul members, community, Board and staff.
• Use your organisation, care and local knowledge to keep important community, governance and native title administration running smoothly.
• Full-time or part-time Aboriginal identified role (50D) based in the Broome office.

About you

You will be a warm, dependable and highly organised person who takes pride in helping people feel welcome, heard and supported. You will understand local community protocols and bring care and professionalism to every interaction with members, Traditional Owners, Board members, staff and visitors. You will be comfortable balancing reception, correspondence, records, meetings, travel bookings and basic finance administration, while protecting confidential and culturally sensitive information. Above all, you will understand that strong administration is more than paperwork—it helps the Corporation honour community decisions, maintain trust and deliver meaningful outcomes for Nyul Nyul people.

About us

Nyul Nyul PBC Aboriginal Corporation RNTBC (NN PBC) is an Aboriginal community-controlled organisation based in Broome, Western Australia. The Corporation supports Nyul Nyul people, members, Directors and community stakeholders to uphold culture, strengthen governance, care for Country, manage organisational operations and pursue social, cultural and economic outcomes for current and future generations.

NN PBC is the Registered Native Title Body Corporate (RNTBC) for the Nyul Nyul native title holders. Under the Native Title Act 1993 (Cth), the Native Title (Prescribed Bodies Corporate) Regulations 1999 and the Corporations (Aboriginal and Torres Strait Islander) Act 2006, the Corporation manages and protects native title rights and interests on behalf of the native title holders, consults with and obtains the consent of native title holders on native title decisions, responds to future act notices and pursues cultural, land and sea, and economic opportunities on Nyul Nyul country.

About the role

The Administration Officer provides reliable administrative, reception, records management and operational support to enable the smooth day-to-day functioning of the Corporation.

Often the first point of contact for members, community, staff, Board members, service providers and external stakeholders, the role provides courteous, culturally safe and timely assistance.

The position supports meetings, correspondence, travel, filing, office systems, purchasing, finance administration, member enquiries and general coordination tasks, while maintaining confidentiality and respecting Aboriginal cultural protocols.

As NN PBC is a Registered Native Title Body Corporate, the role also provides administrative support for native title, governance and compliance functions, including the member register, Board and member meetings, future act notices and heritage activities.

 Key Responsibilities

Office administration and reception

• Provide professional reception, telephone, email and front counter support.
• Respond to enquiries from members, community, staff and external stakeholders in a culturally safe and respectful manner.
• Maintain office supplies, equipment, filing systems, registers and shared administrative resources.

Records, correspondence and document support

• Prepare, format, file and distribute correspondence, forms, minutes, reports and other documents.
• Maintain accurate electronic and hard-copy records in line with confidentiality, privacy and records management requirements.
• Assist with data entry, document control, scanning, archiving and registers.

Meeting, finance and operational support

• Assist with meeting logistics, agendas, papers, minutes, action registers and follow-up tasks.
• Support purchase orders, invoice processing, receipts, petty cash records and reconciliation activities, where required.
• Coordinate travel, accommodation, bookings, events, workshops and office arrangements.

Governance, membership and native title administration

• Maintain the register of members and process membership applications, updates and cancellations in line with the Rule Book and CATSI Act.
• Support Board, AGM and native title holder meetings, including notices, proxies, attendance registers, sitting fee records and minutes.
• Assist with ORIC annual reporting and maintain governance records, director details and registers.
• Receive, log and promptly pass on future act notices and other native title correspondence, maintaining relevant registers and decision records.
• Provide administrative support for heritage surveys and site visits, and help keep newsletters, notices, website and social media communications current as directed.

 Selection Criteria

Essential:

• Pursuant to section 50(d) of the Equal Opportunity Act 1984 (WA), the occupant of this position must be of Aboriginal or Torres Strait Islander descent.
• Demonstrated experience in administration, reception, office support or a similar role.
• Strong written and verbal communication skills, including preparing correspondence, taking messages and communicating respectfully with a broad range of people.
• Sound skills in Microsoft Word, Outlook, Excel, Teams and electronic records management systems.
• Strong organisational skills, attention to detail and ability to manage competing priorities with minimal supervision.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Knowledge of culturally safe communication practices when working with Aboriginal communities.
• Commitment to Aboriginal self-determination and respect for Traditional Owner decision-making.

 Licences and accreditation:

• Australian citizenship, permanent residency or a current right to work in Australia.
• Current WA Driver’s Licence or ability to obtain one.
• Current National Police Clearance or ability to obtain one.
• Working with Children Check and First Aid Certificate, or willingness to obtain them.

 Desirable:

• Certificate III or IV in Business Administration, Community Services, Governance or a related field.
• Experience with an Aboriginal Corporation, PBC, community-controlled organisation or not-for-profit organisation.
• Experience supporting meetings, minute taking, travel bookings, purchasing or finance administration.
• Knowledge of local community, cultural protocols and stakeholder networks.
• Basic understanding of RNTBC and Aboriginal Corporation operations, native title, CATSI Act and ORIC requirements, or willingness to undertake training.
• Experience using accounting or finance software such as Xero or MYOB.

Remuneration

Salary will be based on the applicable Award classification dependant on your skills and experience plus 12% superannuation and any approved award allowances.

Benefits may include district allowances, salary packaging, flexible working arrangements where operationally appropriate, professional development, cultural leave arrangements and access to organisational support programs.

This full-time or part-time position is based in the Broome office. Work will generally be performed from the Corporation’s office, with occasional travel to meetings, community events or other locations as required. Some out-of-hours work may be required for Board, AGM and native title holder meetings.

How to apply

Applications should include a current CV and a cover letter addressing the essential criteria. Please direct applications and enquiries to Jodie Rowell at *******@hmsolutions.com.au

All applications will be reviewed as received and interviewed accordingly.

Applications close 7th November 2026

50(d) of the Equal Opportunity Act 1984 (WA), the occupant of this position must be of Aboriginal or Torres Strait Islander descent.