ABOUT US

Trinity House is a charity incorporated by Royal Charter since 1514 and dedicated to safeguarding shipping and seafarers. We provide education, training and welfare support while fulfilling our statutory duty as a General Lighthouse Authority (GLA) to deliver a reliable, efficient, and cost-effective aids to navigation service for the benefit and safety of all mariners. We are also a Fraternity comprising prominent members of the maritime community.

THE ROLE

We are seeking a highly organised and proactive Executive Assistant to support the Secretary to the Corporation and Chief Executive of its Charities during a period of maternity leave. This is a pivotal role, combining high-level administrative support with responsibility for governance, HR, and data protection functions.

KEY RESPONSIBILITIES

• Oversee the Secretary’s inbox and correspondence
• Draft and prepare reports, letters, and other documentation
• Organise and support Court, Board, and Sub-Committee meetings, including minute-taking
• Lead on departmental Governance, HR, and Data Protection (with GLA support)
• Maintain databases and filing systems
• Maintain governance and data protection records and processes
• Manage staff records and recruitment processes
• Represent the Secretary at meetings as required
• Manage the Secretary’s diary, travel, and meeting arrangements
• Liaise with internal staff and external stakeholders, including VIPs and HRH The Master’s Office