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Administrative Assistant - Administration at Pilsen Wellness Center
Chicago, Illinois, United States - Full Time
Skills Needed
Administrative Support, Appointment Management, Caller Support, Clerical Tasks, Database Management, Spreadsheet Management, Correspondence Preparation, Organizational Skills, Bilingual English/Spanish
Specialization
A degree in Associate or Bachelor level and bilingual proficiency in English and Spanish are preferred. Candidates should ideally have 3-5 years of administrative and clerical experience along with strong organizational skills.
Experience Required
Minimum 2 year(s)
Senior Project and Administration Officer at Victoria University Minimal
Melbourne, Victoria, Australia - Full Time
Skills Needed
Project Coordination, Executive Support, Stakeholder Management, Briefing Preparation, Workflow Management, Report Writing, Calendar Management, Process Improvement, Operational Delivery, Data Reporting, Interpersonal Communication, Confidentiality Management
Specialization
Requires strong experience in senior-level project coordination or executive support with excellent communication and written skills. Must be highly organized, able to manage competing priorities, and hold a current Working with Children Check.
Experience Required
Minimum 5 year(s)
Member Resolutions Officer - Administration at AustralianSuper
Melbourne, Victoria, Australia - Full Time
Skills Needed
Complaint Management, Dispute Resolution, Superannuation Administration, Investigation, Root Cause Analysis, Stakeholder Management, Relationship Building, Problem Solving, Sound Judgement, Continuous Improvement, Written Communication, Verbal Communication, Attention To Detail, Organisational Skills, Priority Management, Rg 146 Accreditation
Specialization
Candidates must possess at least three years of experience in superannuation administration or a related field, along with prior experience in complaint management or dispute resolution. Essential skills include strong communication, analytical ability, sound judgment, and effective stakeholder management.
Experience Required
Minimum 2 year(s)
Senior Analyst (Finance and Administration) at CBCRadioCanada
Ottawa, ON, Canada - Full Time
Skills Needed
N/A
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Care Management Supervisor (Administration) at RURAL HEALTH CARE INC dba Aza Health
Palatka, Florida, United States - Full Time
Skills Needed
Staff Supervision, Care Coordination, Health Risk Assessment, Chronic Disease Management, Patient Care Planning, Performance Management, Clinical Documentation, Interdisciplinary Collaboration, Patient Education, Case Management, Regulatory Compliance, Staff Training
Specialization
Requires a current valid Florida LPN license and Basic Life Support certification. Candidates must have three to five years of experience in a healthcare setting, preferably within a Federally Qualified Health Center (FQHC).
Experience Required
Minimum 2 year(s)
Apprentice Business Administration Level 3 at East Sussex County Council
Eastbourne, England, United Kingdom - Full Time
Skills Needed
Workload Organisation, Effective Communication, Attention To Detail, Teamwork, Initiative
Specialization
Candidates must be able to organize their own workload, communicate effectively, and maintain high accuracy. The role requires the ability to work collaboratively in a team and use personal initiative.
Defined Contribution Administration Manager at DEFINITI LLC
Erie, Pennsylvania, United States - Full Time
Skills Needed
Team Management, Retirement Plan Administration, Compliance Testing, Customer Service, Process Improvement, Staff Mentoring, Microsoft Office, Written Communication, Verbal Communication, Time Management, Problem Solving, Client Relationship Management
Specialization
Requires 5+ years in the retirement industry (TPA) and 2+ years in a supervisory role. Must have extensive knowledge of non-discrimination testing and proficiency with remote collaboration tools.
Experience Required
Minimum 5 year(s)
Administration Support – Insurance (Mining) at AON Plc - Canada
Perth, Western Australia, Australia - Full Time
Skills Needed
Insurance Administration, Customer Service, Attention To Detail, Verbal Communication, Written Communication, Problem Solving, Microsoft Office 365, Email Systems, Microsoft Teams, Google Drive, Time Management, Stakeholder Management, Policy Renewal, Invoicing, Tender Processes
Specialization
The ideal candidate should have strong administration and customer service skills with a passion for a career in insurance. Proficiency in Microsoft Office 365 and the ability to work independently within tight timeframes are essential.
Associate Executive - Fund Administration at IQ-EQ
Port Louis, Port Louis, Mauritius - Full Time
Skills Needed
Fund Administration, Corporate Law, Aml/Kyc Due Diligence, Regulatory Filings, Statutory Compliance, Board Pack Preparation, Ms Office, English, French, Record Keeping, Communication, Organizational Skills, Attention To Detail
Specialization
The ideal candidate holds a degree or is partly qualified in ICSA/ACCA with entry-level experience in the financial services industry. You must possess basic knowledge of corporate law, proficiency in MS Office, and fluency in both English and French.
VAS Administration Supervisor, TR Hainan DC at Estée Lauder Companies
Haikou, Jiangxi, China - Full Time
Skills Needed
Vas Administration, Sap, Logistics Management, Kpi Analysis, Master Data Maintenance, Fmcg Logistics, Claim Handling, Process Optimization, Cross Departmental Coordination, Ms Office, Business Objects, Warehouse Management System
Specialization
Candidates need an Associate or Bachelor's degree in Business or Economics with at least 3 years of logistics experience, preferably in FMCG. Proficiency in English, Chinese, SAP, and MS Office is required.
Experience Required
Minimum 2 year(s)
VAS Administration Supervisor, TR Hainan DC at Estée Lauder Companies
Haikou, Jiangxi, China - Full Time
Skills Needed
Vas Administration, Sap, Logistics Management, Fmcg Logistics, Kpi Analysis, Master Data Management, English Proficiency, Chinese Proficiency, Ms Office, Warehouse Management System, Business Objects, Claim Handling, Process Optimization, Cross Departmental Coordination, Analytical Skills, Supply Chain Management
Specialization
Candidates need an Associate Degree or higher in Business Management, Supply Chain, or a related field with at least 3 years of logistics experience. Proficiency in English, Chinese, and SAP is highly valued along with strong analytical skills.
Experience Required
Minimum 2 year(s)
Administration Assistant - Litigation (PST) at Mullen Coughlin LLC
, , - Full Time
Skills Needed
Litigation Support, Electronic Court Filings, Discovery Projects, Calendar Management, Professional Correspondence, Invoice Review, Travel Coordination, Case Intake, Customer Service, Prolaw, Document Management, Ediscovery, Typing, Time Management, Legal Terminology, Ms Office
Specialization
Candidates must have at least 5 years of legal administrative litigation support experience and an Associate degree or equivalent training. Proficiency in MS Office and experience with legal billing or document management systems is required.
Experience Required
Minimum 5 year(s)
Swim School Administration Support Officer at Hume City Council
Melbourne, Victoria, Australia - Full Time
Skills Needed
Customer Service, Administrative Support, Organizational Skills, Teamwork, Communication, Attention To Detail, Training Support, Safety Awareness
Specialization
Candidates should have strong customer service skills and previous administrative experience, ideally in a leisure or aquatic environment. Required certifications include a Teacher of Swimming and Water Safety Certificate and a Level 2 First Aid Certificate.
Experience Required
Minimum 2 year(s)
IT-Spezialist:in Support & Administration at Albert Schweitzer Stiftung für unsere Mitwelt
Berlin, , Germany - Full Time
Skills Needed
It Support, System Administration, Project Management, Cloud Applications, It Security, Data Protection, Technical Support, Identity Management, Access Management, Process Management, Communication, Problem Solving, Team Collaboration, Software Selection, Documentation, Backup Planning
Specialization
Candidates should have a degree in (Business) Informatics or a completed IT vocational training, along with 3-5 years of relevant experience in IT support or system administration. Strong knowledge of IT security, project management, and structured problem-solving skills are essential.
Experience Required
Minimum 2 year(s)
Office & Administration Manager:in (70–80%) at Wüest Partner
Zurich, Zurich, Switzerland - Full Time
Skills Needed
Office Management, Administrative Processes, Resource Management, Scheduling, Event Organization, Travel Coordination, Telephone Switchboard, Communication, Crm System Maintenance, Report Revision, Presentation Formatting, Corporate Design, Offer Preparation, Microsoft 365, Sharepoint, Layout
Specialization
Candidates must possess a completed commercial vocational training or similar qualification, along with several years of professional experience, ideally within the construction and real estate sector. Essential requirements include a professional demeanor, high service orientation, reliable self-management, strong quality awareness, excellent communication skills in German and English, and proficiency with Microsoft 365 applications.
Experience Required
Minimum 2 year(s)
Administration (Accounting Payroll & HR) at Apex Operations
Cleveland, Mississippi, United States - Full Time
Skills Needed
Payroll Processing, Hr Administration, Microsoft Excel, Labor Law Compliance, Recruitment, Onboarding, Financial Reporting, Benefits Administration, Employee Relations, Accounting Reconciliation, Hris, Data Management
Specialization
Candidates need at least an associate's degree in Accounting, HR, or Business with a minimum of 2 years of experience in payroll and HR administration. Proficiency in payroll software and Microsoft Excel is required.
Experience Required
Minimum 2 year(s)
Business Analyst - Asset Administration Job at Yash Technologies
pune, maharashtra, India - Full Time
Skills Needed
Business Analysis, Asset Administration Shell, Industry 4.0, Requirements Gathering, Stakeholder Management, Digital Twin, Plm, Erp, Mes, Iot, Data Modeling, Waterfall, Agile, Functional Specifications, Process Flows, Technical Documentation
Specialization
Candidates must have 5-7 years of IT experience in a techno-functional role with at least 2 years as a Business Analyst. A bachelor's degree in engineering, computer science, or a related field is required, along with knowledge of PLM, ERP, or IoT systems.
Experience Required
Minimum 5 year(s)
Administration Officer - Home Care Finance at IRT Group
Wollongong, New South Wales, Australia - Full Time
Skills Needed
Data Entry, Procurement Support, Transaction Reconciliation, Coupa, Alayacare, Microsoft Excel, Microsoft Outlook, Business Administration, Financial Support, Supplier Management
Specialization
Candidates should have a Year 11 certificate or a diploma in Business Administration or Finance. Proficiency in Microsoft Office and familiarity with ERP or procurement systems like Coupa and AlayaCare are highly regarded.
Administration Officer (Discipline Support) at University of Queensland
City of Brisbane, Queensland, Australia - Full Time
Skills Needed
Administrative Support, Financial Administration, Event Coordination, Travel Coordination, Minute Taking, Diary Management, Microsoft Office Suite, Invoice Processing, Reconciliation, Communication Skills, Organizational Skills, Attention To Detail, Policy Compliance, Executive Support, Reporting
Specialization
Candidates must possess a degree with relevant experience or extensive equivalent experience in administration or executive support. Strong organizational, communication, and financial administration skills are required, along with proficiency in Microsoft Office and the ability to learn university-specific systems.
Experience Required
Minimum 2 year(s)
Administration Manager - Rockingham Centre at Vicinity Centres
Rockingham, Western Australia, Australia - Full Time
Skills Needed
Financial Administration, Budget Management, Accounts Receivable, General Ledger Reconciliation, Debt Management, Stakeholder Management, Procurement, Reporting, Customer Service, People Leadership, Office Administration, Time Management, Communication Skills, Problem Solving, Compliance Management, Financial Acumen
Specialization
Requires an experienced professional with a strong background in administration, accounting principles, and financial reporting. Candidates must possess excellent interpersonal skills and the ability to manage complex reporting timetables and stakeholder relationships.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Administration at Pilsen Wellness Center
Chicago, Illinois, United States -
Full Time

Start Date

Immediate

Expiry Date

07 Sep, 26

Salary

35000.0

Posted On

09 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative Support, Appointment Management, Caller Support, Clerical Tasks, Database Management, Spreadsheet Management, Correspondence Preparation, Organizational Skills, Bilingual English/Spanish

Industry

Mental Health Care

Description
Administrative Assistant Pilsen Wellness Center Chicago, IL Full-Time $35,000 per year Site 2319 South Damen Avenue Chicago IL 60608 Schedule Monday – Friday, 10:00AM - 6:00 PM Job Summary Pilsen Wellness Center is seeking a dedicated administrative professional to provide high-quality administrative support to staff and families. The administrative assistant manages appointments, provides caller support, and handles routine clerical and administrative tasks and collaborates with a multidisciplinary team to support client wellness. Responsibilities * Communicates clear, accurate, and detailed messages * Makes reminder calls to participants regarding upcoming visits * Prepares and types correspondence and reports as needed * Creates and maintains database and spreadsheet files * Adhere to ethical and confidentiality standards Qualifications *   Associates or Bachelor’s Degree preferred, but not required *   Bilingual (English/Spanish) preferred *   3-5 years of administrative and clerical assistance preferred  *   Strong organizational skills Compensation & Benefits * Salary: $35,000 annually * 403(b) retirement plan * Health, Dental, Vision, and Life Insurance * Paid Time Off (PTO) * Ongoing professional development, including virtual trainings   About Us Pilsen Wellness Center is a community-based organization providing culturally responsive behavioral health and social services. Pilsen Wellness Center is an Equal Opportunity Employer (EOE).  
Responsibilities
The Administrative Assistant provides high-quality support to staff and families by managing appointments and caller support. They are responsible for routine clerical tasks, maintaining databases, and collaborating with a multidisciplinary team to support client wellness.
Administrative Assistant - Administration at Pilsen Wellness Center
Chicago, Illinois, United States - Full Time
Skills Needed
Administrative Support, Appointment Management, Caller Support, Clerical Tasks, Database Management, Spreadsheet Management, Correspondence Preparation, Organizational Skills, Bilingual English/Spanish
Specialization
A degree in Associate or Bachelor level and bilingual proficiency in English and Spanish are preferred. Candidates should ideally have 3-5 years of administrative and clerical experience along with strong organizational skills.
Experience Required
Minimum 2 year(s)
Senior Project and Administration Officer at Victoria University Minimal
Melbourne, Victoria, Australia - Full Time
Skills Needed
Project Coordination, Executive Support, Stakeholder Management, Briefing Preparation, Workflow Management, Report Writing, Calendar Management, Process Improvement, Operational Delivery, Data Reporting, Interpersonal Communication, Confidentiality Management
Specialization
Requires strong experience in senior-level project coordination or executive support with excellent communication and written skills. Must be highly organized, able to manage competing priorities, and hold a current Working with Children Check.
Experience Required
Minimum 5 year(s)
Member Resolutions Officer - Administration at AustralianSuper
Melbourne, Victoria, Australia - Full Time
Skills Needed
Complaint Management, Dispute Resolution, Superannuation Administration, Investigation, Root Cause Analysis, Stakeholder Management, Relationship Building, Problem Solving, Sound Judgement, Continuous Improvement, Written Communication, Verbal Communication, Attention To Detail, Organisational Skills, Priority Management, Rg 146 Accreditation
Specialization
Candidates must possess at least three years of experience in superannuation administration or a related field, along with prior experience in complaint management or dispute resolution. Essential skills include strong communication, analytical ability, sound judgment, and effective stakeholder management.
Experience Required
Minimum 2 year(s)
Senior Analyst (Finance and Administration) at CBCRadioCanada
Ottawa, ON, Canada - Full Time
Skills Needed
N/A
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Care Management Supervisor (Administration) at RURAL HEALTH CARE INC dba Aza Health
Palatka, Florida, United States - Full Time
Skills Needed
Staff Supervision, Care Coordination, Health Risk Assessment, Chronic Disease Management, Patient Care Planning, Performance Management, Clinical Documentation, Interdisciplinary Collaboration, Patient Education, Case Management, Regulatory Compliance, Staff Training
Specialization
Requires a current valid Florida LPN license and Basic Life Support certification. Candidates must have three to five years of experience in a healthcare setting, preferably within a Federally Qualified Health Center (FQHC).
Experience Required
Minimum 2 year(s)
Apprentice Business Administration Level 3 at East Sussex County Council
Eastbourne, England, United Kingdom - Full Time
Skills Needed
Workload Organisation, Effective Communication, Attention To Detail, Teamwork, Initiative
Specialization
Candidates must be able to organize their own workload, communicate effectively, and maintain high accuracy. The role requires the ability to work collaboratively in a team and use personal initiative.
Defined Contribution Administration Manager at DEFINITI LLC
Erie, Pennsylvania, United States - Full Time
Skills Needed
Team Management, Retirement Plan Administration, Compliance Testing, Customer Service, Process Improvement, Staff Mentoring, Microsoft Office, Written Communication, Verbal Communication, Time Management, Problem Solving, Client Relationship Management
Specialization
Requires 5+ years in the retirement industry (TPA) and 2+ years in a supervisory role. Must have extensive knowledge of non-discrimination testing and proficiency with remote collaboration tools.
Experience Required
Minimum 5 year(s)
Administration Support – Insurance (Mining) at AON Plc - Canada
Perth, Western Australia, Australia - Full Time
Skills Needed
Insurance Administration, Customer Service, Attention To Detail, Verbal Communication, Written Communication, Problem Solving, Microsoft Office 365, Email Systems, Microsoft Teams, Google Drive, Time Management, Stakeholder Management, Policy Renewal, Invoicing, Tender Processes
Specialization
The ideal candidate should have strong administration and customer service skills with a passion for a career in insurance. Proficiency in Microsoft Office 365 and the ability to work independently within tight timeframes are essential.
Associate Executive - Fund Administration at IQ-EQ
Port Louis, Port Louis, Mauritius - Full Time
Skills Needed
Fund Administration, Corporate Law, Aml/Kyc Due Diligence, Regulatory Filings, Statutory Compliance, Board Pack Preparation, Ms Office, English, French, Record Keeping, Communication, Organizational Skills, Attention To Detail
Specialization
The ideal candidate holds a degree or is partly qualified in ICSA/ACCA with entry-level experience in the financial services industry. You must possess basic knowledge of corporate law, proficiency in MS Office, and fluency in both English and French.
VAS Administration Supervisor, TR Hainan DC at Estée Lauder Companies
Haikou, Jiangxi, China - Full Time
Skills Needed
Vas Administration, Sap, Logistics Management, Kpi Analysis, Master Data Maintenance, Fmcg Logistics, Claim Handling, Process Optimization, Cross Departmental Coordination, Ms Office, Business Objects, Warehouse Management System
Specialization
Candidates need an Associate or Bachelor's degree in Business or Economics with at least 3 years of logistics experience, preferably in FMCG. Proficiency in English, Chinese, SAP, and MS Office is required.
Experience Required
Minimum 2 year(s)
VAS Administration Supervisor, TR Hainan DC at Estée Lauder Companies
Haikou, Jiangxi, China - Full Time
Skills Needed
Vas Administration, Sap, Logistics Management, Fmcg Logistics, Kpi Analysis, Master Data Management, English Proficiency, Chinese Proficiency, Ms Office, Warehouse Management System, Business Objects, Claim Handling, Process Optimization, Cross Departmental Coordination, Analytical Skills, Supply Chain Management
Specialization
Candidates need an Associate Degree or higher in Business Management, Supply Chain, or a related field with at least 3 years of logistics experience. Proficiency in English, Chinese, and SAP is highly valued along with strong analytical skills.
Experience Required
Minimum 2 year(s)
Administration Assistant - Litigation (PST) at Mullen Coughlin LLC
, , - Full Time
Skills Needed
Litigation Support, Electronic Court Filings, Discovery Projects, Calendar Management, Professional Correspondence, Invoice Review, Travel Coordination, Case Intake, Customer Service, Prolaw, Document Management, Ediscovery, Typing, Time Management, Legal Terminology, Ms Office
Specialization
Candidates must have at least 5 years of legal administrative litigation support experience and an Associate degree or equivalent training. Proficiency in MS Office and experience with legal billing or document management systems is required.
Experience Required
Minimum 5 year(s)
Swim School Administration Support Officer at Hume City Council
Melbourne, Victoria, Australia - Full Time
Skills Needed
Customer Service, Administrative Support, Organizational Skills, Teamwork, Communication, Attention To Detail, Training Support, Safety Awareness
Specialization
Candidates should have strong customer service skills and previous administrative experience, ideally in a leisure or aquatic environment. Required certifications include a Teacher of Swimming and Water Safety Certificate and a Level 2 First Aid Certificate.
Experience Required
Minimum 2 year(s)
IT-Spezialist:in Support & Administration at Albert Schweitzer Stiftung für unsere Mitwelt
Berlin, , Germany - Full Time
Skills Needed
It Support, System Administration, Project Management, Cloud Applications, It Security, Data Protection, Technical Support, Identity Management, Access Management, Process Management, Communication, Problem Solving, Team Collaboration, Software Selection, Documentation, Backup Planning
Specialization
Candidates should have a degree in (Business) Informatics or a completed IT vocational training, along with 3-5 years of relevant experience in IT support or system administration. Strong knowledge of IT security, project management, and structured problem-solving skills are essential.
Experience Required
Minimum 2 year(s)
Office & Administration Manager:in (70–80%) at Wüest Partner
Zurich, Zurich, Switzerland - Full Time
Skills Needed
Office Management, Administrative Processes, Resource Management, Scheduling, Event Organization, Travel Coordination, Telephone Switchboard, Communication, Crm System Maintenance, Report Revision, Presentation Formatting, Corporate Design, Offer Preparation, Microsoft 365, Sharepoint, Layout
Specialization
Candidates must possess a completed commercial vocational training or similar qualification, along with several years of professional experience, ideally within the construction and real estate sector. Essential requirements include a professional demeanor, high service orientation, reliable self-management, strong quality awareness, excellent communication skills in German and English, and proficiency with Microsoft 365 applications.
Experience Required
Minimum 2 year(s)
Administration (Accounting Payroll & HR) at Apex Operations
Cleveland, Mississippi, United States - Full Time
Skills Needed
Payroll Processing, Hr Administration, Microsoft Excel, Labor Law Compliance, Recruitment, Onboarding, Financial Reporting, Benefits Administration, Employee Relations, Accounting Reconciliation, Hris, Data Management
Specialization
Candidates need at least an associate's degree in Accounting, HR, or Business with a minimum of 2 years of experience in payroll and HR administration. Proficiency in payroll software and Microsoft Excel is required.
Experience Required
Minimum 2 year(s)
Business Analyst - Asset Administration Job at Yash Technologies
pune, maharashtra, India - Full Time
Skills Needed
Business Analysis, Asset Administration Shell, Industry 4.0, Requirements Gathering, Stakeholder Management, Digital Twin, Plm, Erp, Mes, Iot, Data Modeling, Waterfall, Agile, Functional Specifications, Process Flows, Technical Documentation
Specialization
Candidates must have 5-7 years of IT experience in a techno-functional role with at least 2 years as a Business Analyst. A bachelor's degree in engineering, computer science, or a related field is required, along with knowledge of PLM, ERP, or IoT systems.
Experience Required
Minimum 5 year(s)
Administration Officer - Home Care Finance at IRT Group
Wollongong, New South Wales, Australia - Full Time
Skills Needed
Data Entry, Procurement Support, Transaction Reconciliation, Coupa, Alayacare, Microsoft Excel, Microsoft Outlook, Business Administration, Financial Support, Supplier Management
Specialization
Candidates should have a Year 11 certificate or a diploma in Business Administration or Finance. Proficiency in Microsoft Office and familiarity with ERP or procurement systems like Coupa and AlayaCare are highly regarded.
Administration Officer (Discipline Support) at University of Queensland
City of Brisbane, Queensland, Australia - Full Time
Skills Needed
Administrative Support, Financial Administration, Event Coordination, Travel Coordination, Minute Taking, Diary Management, Microsoft Office Suite, Invoice Processing, Reconciliation, Communication Skills, Organizational Skills, Attention To Detail, Policy Compliance, Executive Support, Reporting
Specialization
Candidates must possess a degree with relevant experience or extensive equivalent experience in administration or executive support. Strong organizational, communication, and financial administration skills are required, along with proficiency in Microsoft Office and the ability to learn university-specific systems.
Experience Required
Minimum 2 year(s)
Administration Manager - Rockingham Centre at Vicinity Centres
Rockingham, Western Australia, Australia - Full Time
Skills Needed
Financial Administration, Budget Management, Accounts Receivable, General Ledger Reconciliation, Debt Management, Stakeholder Management, Procurement, Reporting, Customer Service, People Leadership, Office Administration, Time Management, Communication Skills, Problem Solving, Compliance Management, Financial Acumen
Specialization
Requires an experienced professional with a strong background in administration, accounting principles, and financial reporting. Candidates must possess excellent interpersonal skills and the ability to manage complex reporting timetables and stakeholder relationships.
Experience Required
Minimum 2 year(s)