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Administration Jobs overseas

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Administration Coordinator at Downer Group
Brisbane, Queensland, Australia - Full Time
Skills Needed
Administrative Support, Record Management, Meeting Coordination, Financial Administration, Procurement, Data Accuracy, Microsoft Office Suite, Time Management, Organizational Skills, Attention To Detail
Specialization
Requires experience in an administrative coordination role within a corporate or operational environment. Must possess advanced proficiency in Microsoft Office and strong organizational skills with high attention to detail.
Experience Required
Minimum 2 year(s)
Administration Coordinator at Recruitment non publication
Nairobi, Nairobi County, Kenya - Full Time
Skills Needed
Procurement, Contracting, Office Administration, Facilities Management, Team Coordination, Travel Management, Inventory Management, Donor Compliance, Microsoft Excel, Microsoft Word, Problem Solving, Organizational Skills
Specialization
Requires at least 5 years of experience in office administration and procurement, preferably within a globally distributed organization. A vocational certification in business management or administration and fluency in English are required.
Experience Required
Minimum 5 year(s)
Supervisor, Administration at First Quantum Minerals
Solwezi, North-Western Province, Zambia - Full Time
Skills Needed
Hospitality Administration, Financial Budgeting, Stock Management, Team Leadership, Pos Systems, Inventory Software, Microsoft Office Suite, Regulatory Compliance, Customer Service, Payroll Management, Staff Scheduling, Financial Forecasting
Specialization
Requires a Bachelor's degree in Hospitality Management, Business Administration, or a related field with 3-5 years of experience in F&B or hospitality administration. Candidates must possess strong financial acumen, leadership skills, and proficiency in POS and inventory software.
Experience Required
Minimum 2 year(s)
Executive - Administration at IQ-EQ
Parow, Western Cape, South Africa - Full Time
Skills Needed
Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Financial Reporting, Office Management, Quality Review, Financial Statement Preparation, Administrative Support, Client Relationship Management, Data Verification, Compliance, Multitasking
Specialization
Candidates must have a Matric qualification, an administrative qualification, and advanced proficiency in Microsoft Word. Experience in financial reporting within an accounting environment is strongly preferred.
Experience Required
Minimum 2 year(s)
Administration Coordinator at Qatar Airways
Doha, , Qatar - Full Time
Skills Needed
Administrative Support, Secretarial Duties, Calendar Management, Travel Coordination, Report Writing, Data Analysis, Confidentiality, Communication Skills, Microsoft Office, Database Management, Document Control, Cross Cultural Communication
Specialization
Requires a Bachelor's degree and at least 2 years of experience in an administrative role. Proficiency in English and MS Office is essential, with a preference for candidates holding a Qatari driving license.
Experience Required
Minimum 2 year(s)
Director of Administration at Compass Business Solutions, Inc.
Canonsburg, Pennsylvania, United States - Full Time
Skills Needed
Financial Administration, Accounting, Payroll Processing, Billing And Invoicing, Benefits Administration, Human Resources Coordination, Compliance Management, Insurance Administration, Office Operations, Quickbooks, Microsoft Excel, Adobe Acrobat Pro, Risk Management, Budget Coordination, Vendor Coordination, Personnel Management
Specialization
Requires a bachelor's degree and at least 10 years of progressive management experience in a law firm or professional services environment. Must have demonstrated expertise in financial operations, compliance, and advanced proficiency in QuickBooks and Excel.
Experience Required
Minimum 10 year(s)
SEE Administration Officer at Navitas
, Victoria, Australia - Full Time
Skills Needed
Customer Service, Data Entry, Document Preparation, Invoicing, Communication Skills, Microsoft Office, Microsoft Teams, Administrative Support, Cultural Awareness, Stakeholder Liaison
Specialization
The ideal candidate should have high attention to detail and experience in an educational environment. Strong communication skills and advanced computer application skills are essential.
Experience Required
Minimum 2 year(s)
Administration Team Leader at University of Auckland
Auckland, Auckland, New Zealand - Full Time
Skills Needed
People Leadership, Administrative Management, Stakeholder Management, Hr Systems, Financial Systems, Data Literacy, Recruitment, Curriculum Management, Coaching, Strategic Thinking, Communication, Continuous Improvement
Specialization
Requires a confident leader with experience in senior administrative roles within complex or tertiary environments. Must possess strong stakeholder management skills and proficiency in HR and financial administrative systems.
Experience Required
Minimum 5 year(s)
Specialist, Administration at Entegris
Hwaseong-si, , South Korea - Full Time
Skills Needed
Office Management, Document Control, Compliance, Financial Support, Vendor Administration, Hr Support, Employee Engagement, Cross Functional Coordination, Sap, Microsoft Office, Communication, Organizational Skills, Attention To Detail, Adaptability, Teamwork, Proactive Attitude
Specialization
Candidates must have a bachelor's degree and at least 2 years of experience in administrative roles. Strong communication skills in both Korean and English, along with proficiency in Microsoft Office, are required.
Experience Required
Minimum 2 year(s)
Director of Administration at Schnellecke Logistics USA
Abernant, Alabama, United States - Full Time
Skills Needed
Operational Excellence, Financial Management, Lean Methodology, Kaizen, Supply Chain Management, Team Leadership, Budgeting, Osha Compliance, Iso Standards, Project Management, Strategic Planning, Contract Negotiation, Workforce Planning, Customer Relationship Management, 5s Workplace Organization, Logistics Optimization
Specialization
Requires a minimum of 7 years of experience in warehouse and logistics operations and 7 years of leadership experience. Proficiency in Lean methodology, finance principles, and safety regulations is essential, with German language skills preferred.
Experience Required
Minimum 10 year(s)
Administration Coordinator at The TJX Companies, Inc.
Highland Village, Texas, United States - Full Time
Skills Needed
Administrative Coordination, Customer Service, Cash Office Management, Onboarding, Scheduling, Inventory Management, Personnel File Maintenance, Communication, Organization, Multi Tasking, Leadership, Training, Labor Law Compliance, Shrink Reduction, Safety Awareness
Specialization
Requires 1 year of retail experience and 6 months of leadership experience. Candidates must have outstanding organizational skills and the ability to work a flexible schedule including nights and weekends.
IT Database Administration at VEGA Grieshaber
Hamburg, Hamburg, Germany - Full Time
Skills Needed
N/A
Administration Coordinator at CRANBROOK SCHOOL
Australia, Saarland, Australia - Full Time
Skills Needed
N/A
Brænder du for administration, service og AI? Bliv en del af SDU's boligfor at SDU Career Site
Odense, Region of Southern Denmark, Denmark - Full Time
Skills Needed
Administration, Housing Coordination, Ai Tools, Data Management, Communication, Bookkeeping, Process Optimization, Danish Language, English Language, It Proficiency, Rental Law, Customer Service
Specialization
Fluency in Danish and English is required, along with strong IT skills and an interest in housing administration and rental law. Candidates should be structured, independent, and possess a valid driver's license.
Experience Required
Minimum 2 year(s)
HR Administration Assistant at e-Careers Limited
Jeddah, Makkah Region, Saudi Arabia - Full Time
Skills Needed
Organization, Communication, Attention To Detail, Independent Working, People Management, Recruitment Support, Workplace Communication
Specialization
No previous HR experience or qualifications are required for this entry-level placement. Candidates must have a good grasp of English, strong communication skills, and the motivation to learn professionally.
HR Administration Assistant at e-Careers Limited
Glasgow, Scotland, United Kingdom - Full Time
Skills Needed
Communication Skills, Organisation, Attention To Detail, Independent Working, People Management, Recruitment Support, Workplace Communication
Specialization
No previous HR experience or qualifications are required for this entry-level placement. Candidates must have a good grasp of English, strong communication skills, and the motivation to learn independently.
Ward Administration Officer at SA Health
Manalapan Township, New Jersey, United States - Full Time
Skills Needed
Patient Admissions Management, Appointment Scheduling, Clinical Record Maintenance, Customer Service, Confidential Data Handling, Professional Communication, Priority Management, Clerical Support
Specialization
Requires demonstrated experience in an administrative role, preferably within health or community services. Candidates must be proficient in patient information systems and possess strong attention to detail and communication skills.
Experience Required
Minimum 2 year(s)
HR Administration Assistant at e-Careers Limited
Liverpool, England, United Kingdom - Full Time
Skills Needed
Organization, Communication, Attention To Detail, Independent Working, People Management, Recruitment Support, Workplace Communication
Specialization
No previous HR experience or qualifications are required for this entry-level placement. Candidates must have a good grasp of English, strong communication skills, and the motivation to learn professionally.
Manager Loan Administration at Ethan Conrad Properties Inc
Sacramento, California, United States - Full Time
Skills Needed
Loan Administration, Commercial Real Estate Finance, Financial Compliance, Covenant Tracking, Document Review, Property Tax Evaluation, Portfolio Analysis, Loan Closing, Risk Monitoring, Microsoft Excel, Yardi, Quickbooks, Laserpro, Financial Reporting, Analytical Skills, Organizational Skills
Specialization
Requires a Bachelor's degree in Finance, Accounting, or Business and at least 5 years of experience in loan operations or commercial real estate finance. Proficiency in Microsoft Office and experience with financial systems like Yardi or QuickBooks is preferred.
Experience Required
Minimum 5 year(s)
Lead Administration Officer at Qatar Airways
Doha, , Qatar - Full Time
Skills Needed
Administrative Support, Project Management, Database Administration, Report Writing, Stakeholder Management, Budgeting, Strategic Planning, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Team Leadership, Workflow Management, Policy Development, Minute Taking, Interpersonal Skills, Business Documentation
Specialization
Requires a Bachelor's degree or equivalent with at least 4 years of related experience in database administration and project management. Must possess strong managerial skills, proficiency in Microsoft Office, and the ability to work independently under pressure.
Experience Required
Minimum 2 year(s)
Administration Coordinator at Downer Group
Brisbane, Queensland, Australia -
Full Time

Start Date

Immediate

Expiry Date

18 Oct, 26

Salary

0.0

Posted On

20 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative Support, Record Management, Meeting Coordination, Financial Administration, Procurement, Data Accuracy, Microsoft Office Suite, Time Management, Organizational Skills, Attention To Detail

Industry

Civil Engineering

Description
Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force.   We’re inviting applications to join our workforce in Gallipoli Barracks, Brisbane as an Admin Coordinator. We’re committed to building a workplace where everyone feels respected, valued, and empowered to contribute.    If you’re passionate about contributing to Defence capability and want to be part of a high-performing, inclusive team – express your interest today.   Please note this is a 12 month contract.   What You’ll Do This role offers a broad scope, with key responsibilities including: * Provide administrative support to Base operations including reporting, correspondence, and record keeping. * Coordinate meetings, agendas, and minutes, tracking action items to completion. * Arrange and manage supplier invoices, goods receipting, and other finance administrative duties. * Maintain document and data accuracy in systems such as Objective, GEMS, and INX. * Process purchase orders, receipts, and other procurement documentation.   What You’ll Bring   * Knowledge of administrative procedures, office systems, and record management processes. * Strong organizational and time management skills. * High level of accuracy and attention to detail. * Experience in an administrative coordination role within a corporate or operational environment. * Strong IT systems proficiency, including Microsoft Office suite at an advanced level.   More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.   Why Downer?  At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.    Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year (2025) and Prime Contractor of the Year for two consecutive years (2024, 2025). With over 80 years of support to the Australian Defence Force (ADF), our Base and Estate Management team delivers innovative solutions and integrated services to both the ADF and New Zealand Defence Force (NZDF).   What It Means to Belong at Downer  We’re proud of our high-performance culture and commitment to diversity, offering:  * Training and development to support and diversify your career.   * With 30% of vacancies filled internally you’ll find real opportunities to advance your career.  * Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.  * Employee Assistance Program: professional support for you and your family when you need it most.    You want your work to matter and so do we.  With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.   We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.   We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals.  Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.   As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.   If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.

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Responsibilities
Provide comprehensive administrative support for base operations, including reporting, record keeping, and meeting coordination. Manage financial tasks such as supplier invoices, purchase orders, and data maintenance in specialized systems.
Administration Coordinator at Downer Group
Brisbane, Queensland, Australia - Full Time
Skills Needed
Administrative Support, Record Management, Meeting Coordination, Financial Administration, Procurement, Data Accuracy, Microsoft Office Suite, Time Management, Organizational Skills, Attention To Detail
Specialization
Requires experience in an administrative coordination role within a corporate or operational environment. Must possess advanced proficiency in Microsoft Office and strong organizational skills with high attention to detail.
Experience Required
Minimum 2 year(s)
Administration Coordinator at Recruitment non publication
Nairobi, Nairobi County, Kenya - Full Time
Skills Needed
Procurement, Contracting, Office Administration, Facilities Management, Team Coordination, Travel Management, Inventory Management, Donor Compliance, Microsoft Excel, Microsoft Word, Problem Solving, Organizational Skills
Specialization
Requires at least 5 years of experience in office administration and procurement, preferably within a globally distributed organization. A vocational certification in business management or administration and fluency in English are required.
Experience Required
Minimum 5 year(s)
Supervisor, Administration at First Quantum Minerals
Solwezi, North-Western Province, Zambia - Full Time
Skills Needed
Hospitality Administration, Financial Budgeting, Stock Management, Team Leadership, Pos Systems, Inventory Software, Microsoft Office Suite, Regulatory Compliance, Customer Service, Payroll Management, Staff Scheduling, Financial Forecasting
Specialization
Requires a Bachelor's degree in Hospitality Management, Business Administration, or a related field with 3-5 years of experience in F&B or hospitality administration. Candidates must possess strong financial acumen, leadership skills, and proficiency in POS and inventory software.
Experience Required
Minimum 2 year(s)
Executive - Administration at IQ-EQ
Parow, Western Cape, South Africa - Full Time
Skills Needed
Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Financial Reporting, Office Management, Quality Review, Financial Statement Preparation, Administrative Support, Client Relationship Management, Data Verification, Compliance, Multitasking
Specialization
Candidates must have a Matric qualification, an administrative qualification, and advanced proficiency in Microsoft Word. Experience in financial reporting within an accounting environment is strongly preferred.
Experience Required
Minimum 2 year(s)
Administration Coordinator at Qatar Airways
Doha, , Qatar - Full Time
Skills Needed
Administrative Support, Secretarial Duties, Calendar Management, Travel Coordination, Report Writing, Data Analysis, Confidentiality, Communication Skills, Microsoft Office, Database Management, Document Control, Cross Cultural Communication
Specialization
Requires a Bachelor's degree and at least 2 years of experience in an administrative role. Proficiency in English and MS Office is essential, with a preference for candidates holding a Qatari driving license.
Experience Required
Minimum 2 year(s)
Director of Administration at Compass Business Solutions, Inc.
Canonsburg, Pennsylvania, United States - Full Time
Skills Needed
Financial Administration, Accounting, Payroll Processing, Billing And Invoicing, Benefits Administration, Human Resources Coordination, Compliance Management, Insurance Administration, Office Operations, Quickbooks, Microsoft Excel, Adobe Acrobat Pro, Risk Management, Budget Coordination, Vendor Coordination, Personnel Management
Specialization
Requires a bachelor's degree and at least 10 years of progressive management experience in a law firm or professional services environment. Must have demonstrated expertise in financial operations, compliance, and advanced proficiency in QuickBooks and Excel.
Experience Required
Minimum 10 year(s)
SEE Administration Officer at Navitas
, Victoria, Australia - Full Time
Skills Needed
Customer Service, Data Entry, Document Preparation, Invoicing, Communication Skills, Microsoft Office, Microsoft Teams, Administrative Support, Cultural Awareness, Stakeholder Liaison
Specialization
The ideal candidate should have high attention to detail and experience in an educational environment. Strong communication skills and advanced computer application skills are essential.
Experience Required
Minimum 2 year(s)
Administration Team Leader at University of Auckland
Auckland, Auckland, New Zealand - Full Time
Skills Needed
People Leadership, Administrative Management, Stakeholder Management, Hr Systems, Financial Systems, Data Literacy, Recruitment, Curriculum Management, Coaching, Strategic Thinking, Communication, Continuous Improvement
Specialization
Requires a confident leader with experience in senior administrative roles within complex or tertiary environments. Must possess strong stakeholder management skills and proficiency in HR and financial administrative systems.
Experience Required
Minimum 5 year(s)
Specialist, Administration at Entegris
Hwaseong-si, , South Korea - Full Time
Skills Needed
Office Management, Document Control, Compliance, Financial Support, Vendor Administration, Hr Support, Employee Engagement, Cross Functional Coordination, Sap, Microsoft Office, Communication, Organizational Skills, Attention To Detail, Adaptability, Teamwork, Proactive Attitude
Specialization
Candidates must have a bachelor's degree and at least 2 years of experience in administrative roles. Strong communication skills in both Korean and English, along with proficiency in Microsoft Office, are required.
Experience Required
Minimum 2 year(s)
Director of Administration at Schnellecke Logistics USA
Abernant, Alabama, United States - Full Time
Skills Needed
Operational Excellence, Financial Management, Lean Methodology, Kaizen, Supply Chain Management, Team Leadership, Budgeting, Osha Compliance, Iso Standards, Project Management, Strategic Planning, Contract Negotiation, Workforce Planning, Customer Relationship Management, 5s Workplace Organization, Logistics Optimization
Specialization
Requires a minimum of 7 years of experience in warehouse and logistics operations and 7 years of leadership experience. Proficiency in Lean methodology, finance principles, and safety regulations is essential, with German language skills preferred.
Experience Required
Minimum 10 year(s)
Administration Coordinator at The TJX Companies, Inc.
Highland Village, Texas, United States - Full Time
Skills Needed
Administrative Coordination, Customer Service, Cash Office Management, Onboarding, Scheduling, Inventory Management, Personnel File Maintenance, Communication, Organization, Multi Tasking, Leadership, Training, Labor Law Compliance, Shrink Reduction, Safety Awareness
Specialization
Requires 1 year of retail experience and 6 months of leadership experience. Candidates must have outstanding organizational skills and the ability to work a flexible schedule including nights and weekends.
IT Database Administration at VEGA Grieshaber
Hamburg, Hamburg, Germany - Full Time
Skills Needed
N/A
Administration Coordinator at CRANBROOK SCHOOL
Australia, Saarland, Australia - Full Time
Skills Needed
N/A
Brænder du for administration, service og AI? Bliv en del af SDU's boligfor at SDU Career Site
Odense, Region of Southern Denmark, Denmark - Full Time
Skills Needed
Administration, Housing Coordination, Ai Tools, Data Management, Communication, Bookkeeping, Process Optimization, Danish Language, English Language, It Proficiency, Rental Law, Customer Service
Specialization
Fluency in Danish and English is required, along with strong IT skills and an interest in housing administration and rental law. Candidates should be structured, independent, and possess a valid driver's license.
Experience Required
Minimum 2 year(s)
HR Administration Assistant at e-Careers Limited
Jeddah, Makkah Region, Saudi Arabia - Full Time
Skills Needed
Organization, Communication, Attention To Detail, Independent Working, People Management, Recruitment Support, Workplace Communication
Specialization
No previous HR experience or qualifications are required for this entry-level placement. Candidates must have a good grasp of English, strong communication skills, and the motivation to learn professionally.
HR Administration Assistant at e-Careers Limited
Glasgow, Scotland, United Kingdom - Full Time
Skills Needed
Communication Skills, Organisation, Attention To Detail, Independent Working, People Management, Recruitment Support, Workplace Communication
Specialization
No previous HR experience or qualifications are required for this entry-level placement. Candidates must have a good grasp of English, strong communication skills, and the motivation to learn independently.
Ward Administration Officer at SA Health
Manalapan Township, New Jersey, United States - Full Time
Skills Needed
Patient Admissions Management, Appointment Scheduling, Clinical Record Maintenance, Customer Service, Confidential Data Handling, Professional Communication, Priority Management, Clerical Support
Specialization
Requires demonstrated experience in an administrative role, preferably within health or community services. Candidates must be proficient in patient information systems and possess strong attention to detail and communication skills.
Experience Required
Minimum 2 year(s)
HR Administration Assistant at e-Careers Limited
Liverpool, England, United Kingdom - Full Time
Skills Needed
Organization, Communication, Attention To Detail, Independent Working, People Management, Recruitment Support, Workplace Communication
Specialization
No previous HR experience or qualifications are required for this entry-level placement. Candidates must have a good grasp of English, strong communication skills, and the motivation to learn professionally.
Manager Loan Administration at Ethan Conrad Properties Inc
Sacramento, California, United States - Full Time
Skills Needed
Loan Administration, Commercial Real Estate Finance, Financial Compliance, Covenant Tracking, Document Review, Property Tax Evaluation, Portfolio Analysis, Loan Closing, Risk Monitoring, Microsoft Excel, Yardi, Quickbooks, Laserpro, Financial Reporting, Analytical Skills, Organizational Skills
Specialization
Requires a Bachelor's degree in Finance, Accounting, or Business and at least 5 years of experience in loan operations or commercial real estate finance. Proficiency in Microsoft Office and experience with financial systems like Yardi or QuickBooks is preferred.
Experience Required
Minimum 5 year(s)
Lead Administration Officer at Qatar Airways
Doha, , Qatar - Full Time
Skills Needed
Administrative Support, Project Management, Database Administration, Report Writing, Stakeholder Management, Budgeting, Strategic Planning, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Team Leadership, Workflow Management, Policy Development, Minute Taking, Interpersonal Skills, Business Documentation
Specialization
Requires a Bachelor's degree or equivalent with at least 4 years of related experience in database administration and project management. Must possess strong managerial skills, proficiency in Microsoft Office, and the ability to work independently under pressure.
Experience Required
Minimum 2 year(s)