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Administrative Assistant Jobs overseas

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Administrative Assistant - Corona, CA at Advisor Talent Solutions
Corona, California, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Ms Office Suite, Crm Management, Calendar Management, Database Management, Client Relationship Building, Organization, Written Communication, Verbal Communication, Attention To Detail, Time Management
Specialization
Candidates should have administrative experience in a fast-paced environment and advanced proficiency in MS Office and CRM software. Exceptional organizational skills and a strong ability to build trust-based client relationships are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Entry Level at #twiceasnice Recruiting
Washington, District of Columbia, United States - Full Time
Skills Needed
Administrative Support, Legal Document Preparation, Print Production, Pdf Management, Quality Control, Project Management, Attention To Detail, Time Management, Organization, Communication
Specialization
Candidates must hold an associate or bachelor degree and possess strong attention to detail. A valid driver's license and the ability to drive a company vehicle are also required.
E-Commerce & Administrative Assistant at MOVA
Kuala Lumpur, Kuala Lumpur, Malaysia - Full Time
Skills Needed
Market Research, E Commerce Operations, Data Collection, Platform Management, Administrative Support, Communication, Microsoft Office, Google Workspace, Analytical Skills, Organizational Skills, Multitasking, Ai Tools, Chatgpt, Gemini, Business Reporting
Specialization
Candidates must hold a diploma or bachelor's degree in a business-related field and possess 1–3 years of relevant experience. Proficiency in English and Mandarin, along with strong organizational and Microsoft Office skills, is required.
Funeral Home Administrative Assistant at Foundation Partners Group
Parker, Colorado, United States - Full Time
Skills Needed
Administrative Support, Clerical Support, Microsoft Office Suite, Data Entry, Customer Service, Financial Monitoring, Inventory Management, Document Filing, Communication Skills, Proofreading, Scheduling, Social Media Management
Specialization
Requires a high school diploma and at least three years of experience in a small business office environment. Must be proficient in Microsoft Office and possess strong attention to detail and communication skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant (LUF Intern) at The Church of Jesus Christ of Latter-day Saints
Kirkkonummi, Uusimaa, Finland - Full Time
Skills Needed
Administrative Support, Office Management
Specialization
Candidates must be currently enrolled in an educational institution or have graduated within the last year. They are required to sign a Paid Internship Engagement Letter.
Intermediate Administrative Assistant at DIALOG
Edmonton, Alberta, Canada - Full Time
Skills Needed
Project Administration, Calendar Management, Travel Coordination, Expense Claims, Document Control, Meeting Minutes, Proofreading, Microsoft 365, Stakeholder Management, Event Planning, Office Administration, Problem Solving
Specialization
Requires 5-10 years of executive administration experience, preferably in professional services or project-based environments. A post-secondary education in office administration is preferred, along with advanced proficiency in Microsoft 365.
Experience Required
Minimum 5 year(s)
Mental Health Administrative Assistant at Wellpath
Gould, Arkansas, United States - Full Time
Skills Needed
Administrative Support, Clerical Duties, Records Management, Confidentiality, Communication, Inventory Management, Scheduling, Patient Interaction, Report Preparation, Compliance
Specialization
Requires a High School Diploma and a current CPR certification. Candidates must be detail-oriented and capable of managing sensitive information with strict discretion.
Administrative Assistant: Student Life at DeSales University
Center Valley, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Project Management, Microsoft 365, Word, Powerpoint, Teams, Onedrive, Customer Service, Verbal Communication, Written Communication, Confidentiality, Event Planning, Invoice Processing, Data Management, Staff Supervision
Specialization
Requires a high school diploma and strong organizational and communication skills. Proficiency in Microsoft 365 and a commitment to the mission of a Catholic liberal arts institution are expected.
Administrative Support Assistant (OA) at US Drug Enforcement Administration
Arlington, Virginia, USA - Full Time
Skills Needed
Software, Property Management, Spreadsheets, Training, Technical Competence, Job Analysis, Mail, High Proficiency, Credit, Private Sector, Security, Computer Skills, General Correspondence, Completion, Supply Management
Qualification
Graduate
Receptionist/Administrative Assistant at Allied Signs
Vineyard, Utah, United States - Full Time
Skills Needed
Reception, Administrative Support, Customer Service, Google Workspace, Canva, Event Planning, Calendar Management, Office Management, Recruiting Logistics, Data Entry, Professional Communication, Organization, Time Management, Vendor Coordination, Basic Accounting, Social Media Posting
Specialization
Requires 2-3+ years of experience in reception or administrative roles with proficiency in Google Workspace and a professional demeanor. Must possess a valid driver's license and the ability to lift up to 25 lbs.
Experience Required
Minimum 2 year(s)
Administrative Assistant, Real Estate at Herbert Smith Freehills
Melbourne, Victoria, Australia - Full Time
Skills Needed
Administrative Support, File Management, Time Recording, Monthly Billing, Document Preparation, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Business Development Support, Client Relationship Management, Organization, Attention To Detail, Communication, Multitasking
Specialization
Requires previous administrative experience in a professional or corporate environment and proficiency in Microsoft Office. Candidates must be highly organized, detail-oriented, and proactive, with a note that law students are not currently being considered.
Experience Required
Minimum 2 year(s)
Administrative Assistant / Front Desk at All South Consulting Engineers
Gonzales, Louisiana, United States - Full Time
Skills Needed
Administrative Support, Office Management, Microsoft Office Suite, Scheduling, Data Entry, Internal Communications, Project Support, Client Engagement, Time Management, Written Communication, Verbal Communication, Problem Solving, Research, Database Maintenance, Event Coordination, Vendor Coordination
Specialization
Candidates need at least 3 years of experience in administrative support, preferably within a similar industry. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.
Experience Required
Minimum 2 year(s)
Mental Health Administrative Assistant at Marvelous Counseling & Therapy PLLC
Houston, Texas, United States - Full Time
Skills Needed
Front Desk Management, Patient Scheduling, Medical Records Management, Hipaa Compliance, Insurance Verification, Billing, Microsoft Office, Google Suite, Electronic Health Records, Professional Communication, Time Management, Medicaid Regulations
Specialization
Candidates must have a high school diploma and 1-3 years of administrative experience, preferably in a healthcare or mental health setting. Proficiency in EHR systems and Microsoft Office, along with a strong understanding of patient confidentiality laws, is required.
Experience Required
Minimum 2 year(s)
Assistant-Administrative Clinical Care at IU Health
Indianapolis, Indiana, United States - Full Time
Skills Needed
Administrative Support, Patient Care Coordination, Emr Navigation, Data Tracking, Medical Documentation, Communication Skills, Organization, Attention To Detail, Patient Scheduling, Insurance Verification, Medical Terminology, Ms Office
Specialization
Requires a High School Diploma or GED and 0-2 years of relevant experience. Proficiency in MS Office and electronic health records is required, while experience with medical terminology is preferred.
Construction Administrative Assistant at Abstrakt Marketing Group
Monaghan Township, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Microsoft Outlook, Microsoft Word, Microsoft Excel, Project Coordination, Communication Skills, Multitasking, Organization, File Management, Vendor Coordination, Data Entry, Time Management
Specialization
Requires previous administrative or coordination experience and proficiency in Microsoft Office. Strong organizational skills and the ability to work in a fast-paced construction environment are essential.
Experience Required
Minimum 2 year(s)
Sr. Administrative Assistant / Executive Assistant at Avalyn Pharma
Boston, Massachusetts, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Meeting Logistics, Expense Reporting, Professional Correspondence, Confidentiality, Microsoft Office Suite, Zoom, Microsoft Teams, Cross Functional Collaboration, Prioritization, Relationship Building, Emotional Intelligence, Operational Efficiency, Event Planning
Specialization
Requires over 7 years of executive support experience, preferably within the biotechnology or healthcare industry. Must possess advanced proficiency in business tools and exceptional organizational and communication skills.
Experience Required
Minimum 10 year(s)
Receptionist / Administrative Assistant at Solterra Academy
New Britain, Connecticut, United States - Full Time
Skills Needed
Reception, Administrative Support, Admissions Support, Microsoft Word, Microsoft Outlook, Microsoft Excel, Data Entry, Customer Service, Office Management, Cultural Sensitivity, Scheduling, Document Filing
Specialization
Requires a High School Diploma or GED, with an Associate's or Bachelor's degree preferred. Candidates should have 2-3 years of relevant administrative experience and proficiency in Microsoft Office.
Experience Required
Minimum 2 year(s)
Clinical Administrative Assistant (1.0) at Adoray Home Health and Hospice
Village of Baldwin, Wisconsin, United States - Full Time
Skills Needed
Administrative Support, Microsoft Excel, Microsoft Word, Data Tracking, Quality Metrics, Electronic Medical Records, Medical Terminology, Customer Service, Report Preparation, Scheduling, Organization, Communication Skills
Specialization
Preferred candidates have an associate degree in business or equivalent and two years of experience in a medical setting. Proficiency in Microsoft Office and familiarity with medical terminology are required.
Experience Required
Minimum 2 year(s)
Administrative and Accounting Assistant at ENLIGHTEN PROPERTIES
St. George, Louisiana, United States - Full Time
Skills Needed
Accounts Payable, Accounts Receivable, Bookkeeping, Quickbooks, Microsoft Excel, Data Reconciliation, Financial Reporting, Administrative Support, Time Management, Multitasking, Organization, Communication
Specialization
Requires exceptional organizational skills and a proven ability to multitask in a multi-entity accounting environment. Proficiency in Microsoft Office and experience with QuickBooks is preferred.
Experience Required
Minimum 2 year(s)
Administrative Assistant I (Entry-Level) at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Ms Excel, Ms Powerpoint, Ms Word, Sharepoint, Microsoft Teams, Expense Reporting, Data Entry, Document Formatting, Servicenow, Administrative Support, Digital Filing, Version Control, Vendor Transaction Monitoring, Virtual Meeting Coordination
Specialization
Candidates must be proficient in MS Office (Excel, PowerPoint, Word) and willing to work a fixed night shift. The role requires a hybrid work commitment of three days per week onsite.
Administrative Assistant - Corona, CA at Advisor Talent Solutions
Corona, California, United States -
Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

25.0

Posted On

16 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative Support, Customer Service, MS Office Suite, CRM Management, Calendar Management, Database Management, Client Relationship Building, Organization, Written Communication, Verbal Communication, Attention To Detail, Time Management

Industry

Financial Services

Description
Position: Administrative Assistant Firm: Safeguard Investment Advisory Group Location: Corona, CA   Overview:   Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Safeguard Investment Advisory Group, in Corona, CA is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today!   The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business.  A sharp phone presence and a love for building rapport with our prospects and clients is a must!    What you’ll do: * Answer phones and greet clients in a friendly, positive, and warm manner * Be the first point of contact for prospects and clients * Maintain office supplies and out-going correspondence * Assist clients with issues and concerns * Build and improve upon client relationships * Database management * Set appointments with clients and assist Advisor with calendar management * Pre-appointment preparation including compiling account summaries * Maintain office filing system, both paper and electronic * Record notes from client conversations * Other industry-specific tasks as needed * Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client reviews and prospects plan prep * Attend and support bi-monthly seminars   What We’re Looking For: * Administrative office experience in a faced-paced environment * Advanced skills with MS Office Suite * CRM experience * Demonstrates exceptional organizational skills by efficiently managing multiple client requests and prioritizing time sensitive tasks * Savvy customer service, to include excellent communication, both verbal and written * Exhibits meticulous attention to detail and a commitment to accuracy * Skilled in building strong, trust-based relationships with clients by providing attentive, personalized service and guidance * Good natured, positive attitude * Ability to demonstrate persistence to achieve quality * Collaborative team player willing to assist others   Bonus Points: * Financial industry experience preferred     What You’ll Get:   Pay & Perks: * Starting at $25/hour * PTO * Medical/dental insurance   Schedule: * In office: Monday-Friday, 8:30am-5pm * Some evenings required for client events, 2-4 nights/month     Presented by Advisor Talent Solutions   Advisor Talent Solutions, part of the AE Management, LLC family of companies, supports independent advisor businesses with their hiring needs. We are not the employer for this position. If you are selected, your employer will be the hiring business. Our team is your main point of contact initially and will guide you through the application process.   Learn more about our approach and services at advisortalentsolutions.com [https://advisortalentsolutions.com/]             
Responsibilities
The Administrative Assistant will manage daily office functions, including greeting clients, handling correspondence, and managing the advisor's calendar. They will also support back-office initiatives, prepare account summaries, and assist with client seminars.
Administrative Assistant - Corona, CA at Advisor Talent Solutions
Corona, California, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Ms Office Suite, Crm Management, Calendar Management, Database Management, Client Relationship Building, Organization, Written Communication, Verbal Communication, Attention To Detail, Time Management
Specialization
Candidates should have administrative experience in a fast-paced environment and advanced proficiency in MS Office and CRM software. Exceptional organizational skills and a strong ability to build trust-based client relationships are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Entry Level at #twiceasnice Recruiting
Washington, District of Columbia, United States - Full Time
Skills Needed
Administrative Support, Legal Document Preparation, Print Production, Pdf Management, Quality Control, Project Management, Attention To Detail, Time Management, Organization, Communication
Specialization
Candidates must hold an associate or bachelor degree and possess strong attention to detail. A valid driver's license and the ability to drive a company vehicle are also required.
E-Commerce & Administrative Assistant at MOVA
Kuala Lumpur, Kuala Lumpur, Malaysia - Full Time
Skills Needed
Market Research, E Commerce Operations, Data Collection, Platform Management, Administrative Support, Communication, Microsoft Office, Google Workspace, Analytical Skills, Organizational Skills, Multitasking, Ai Tools, Chatgpt, Gemini, Business Reporting
Specialization
Candidates must hold a diploma or bachelor's degree in a business-related field and possess 1–3 years of relevant experience. Proficiency in English and Mandarin, along with strong organizational and Microsoft Office skills, is required.
Funeral Home Administrative Assistant at Foundation Partners Group
Parker, Colorado, United States - Full Time
Skills Needed
Administrative Support, Clerical Support, Microsoft Office Suite, Data Entry, Customer Service, Financial Monitoring, Inventory Management, Document Filing, Communication Skills, Proofreading, Scheduling, Social Media Management
Specialization
Requires a high school diploma and at least three years of experience in a small business office environment. Must be proficient in Microsoft Office and possess strong attention to detail and communication skills.
Experience Required
Minimum 2 year(s)
Administrative Assistant (LUF Intern) at The Church of Jesus Christ of Latter-day Saints
Kirkkonummi, Uusimaa, Finland - Full Time
Skills Needed
Administrative Support, Office Management
Specialization
Candidates must be currently enrolled in an educational institution or have graduated within the last year. They are required to sign a Paid Internship Engagement Letter.
Intermediate Administrative Assistant at DIALOG
Edmonton, Alberta, Canada - Full Time
Skills Needed
Project Administration, Calendar Management, Travel Coordination, Expense Claims, Document Control, Meeting Minutes, Proofreading, Microsoft 365, Stakeholder Management, Event Planning, Office Administration, Problem Solving
Specialization
Requires 5-10 years of executive administration experience, preferably in professional services or project-based environments. A post-secondary education in office administration is preferred, along with advanced proficiency in Microsoft 365.
Experience Required
Minimum 5 year(s)
Mental Health Administrative Assistant at Wellpath
Gould, Arkansas, United States - Full Time
Skills Needed
Administrative Support, Clerical Duties, Records Management, Confidentiality, Communication, Inventory Management, Scheduling, Patient Interaction, Report Preparation, Compliance
Specialization
Requires a High School Diploma and a current CPR certification. Candidates must be detail-oriented and capable of managing sensitive information with strict discretion.
Administrative Assistant: Student Life at DeSales University
Center Valley, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Project Management, Microsoft 365, Word, Powerpoint, Teams, Onedrive, Customer Service, Verbal Communication, Written Communication, Confidentiality, Event Planning, Invoice Processing, Data Management, Staff Supervision
Specialization
Requires a high school diploma and strong organizational and communication skills. Proficiency in Microsoft 365 and a commitment to the mission of a Catholic liberal arts institution are expected.
Administrative Support Assistant (OA) at US Drug Enforcement Administration
Arlington, Virginia, USA - Full Time
Skills Needed
Software, Property Management, Spreadsheets, Training, Technical Competence, Job Analysis, Mail, High Proficiency, Credit, Private Sector, Security, Computer Skills, General Correspondence, Completion, Supply Management
Qualification
Graduate
Receptionist/Administrative Assistant at Allied Signs
Vineyard, Utah, United States - Full Time
Skills Needed
Reception, Administrative Support, Customer Service, Google Workspace, Canva, Event Planning, Calendar Management, Office Management, Recruiting Logistics, Data Entry, Professional Communication, Organization, Time Management, Vendor Coordination, Basic Accounting, Social Media Posting
Specialization
Requires 2-3+ years of experience in reception or administrative roles with proficiency in Google Workspace and a professional demeanor. Must possess a valid driver's license and the ability to lift up to 25 lbs.
Experience Required
Minimum 2 year(s)
Administrative Assistant, Real Estate at Herbert Smith Freehills
Melbourne, Victoria, Australia - Full Time
Skills Needed
Administrative Support, File Management, Time Recording, Monthly Billing, Document Preparation, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Business Development Support, Client Relationship Management, Organization, Attention To Detail, Communication, Multitasking
Specialization
Requires previous administrative experience in a professional or corporate environment and proficiency in Microsoft Office. Candidates must be highly organized, detail-oriented, and proactive, with a note that law students are not currently being considered.
Experience Required
Minimum 2 year(s)
Administrative Assistant / Front Desk at All South Consulting Engineers
Gonzales, Louisiana, United States - Full Time
Skills Needed
Administrative Support, Office Management, Microsoft Office Suite, Scheduling, Data Entry, Internal Communications, Project Support, Client Engagement, Time Management, Written Communication, Verbal Communication, Problem Solving, Research, Database Maintenance, Event Coordination, Vendor Coordination
Specialization
Candidates need at least 3 years of experience in administrative support, preferably within a similar industry. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.
Experience Required
Minimum 2 year(s)
Mental Health Administrative Assistant at Marvelous Counseling & Therapy PLLC
Houston, Texas, United States - Full Time
Skills Needed
Front Desk Management, Patient Scheduling, Medical Records Management, Hipaa Compliance, Insurance Verification, Billing, Microsoft Office, Google Suite, Electronic Health Records, Professional Communication, Time Management, Medicaid Regulations
Specialization
Candidates must have a high school diploma and 1-3 years of administrative experience, preferably in a healthcare or mental health setting. Proficiency in EHR systems and Microsoft Office, along with a strong understanding of patient confidentiality laws, is required.
Experience Required
Minimum 2 year(s)
Assistant-Administrative Clinical Care at IU Health
Indianapolis, Indiana, United States - Full Time
Skills Needed
Administrative Support, Patient Care Coordination, Emr Navigation, Data Tracking, Medical Documentation, Communication Skills, Organization, Attention To Detail, Patient Scheduling, Insurance Verification, Medical Terminology, Ms Office
Specialization
Requires a High School Diploma or GED and 0-2 years of relevant experience. Proficiency in MS Office and electronic health records is required, while experience with medical terminology is preferred.
Construction Administrative Assistant at Abstrakt Marketing Group
Monaghan Township, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Microsoft Outlook, Microsoft Word, Microsoft Excel, Project Coordination, Communication Skills, Multitasking, Organization, File Management, Vendor Coordination, Data Entry, Time Management
Specialization
Requires previous administrative or coordination experience and proficiency in Microsoft Office. Strong organizational skills and the ability to work in a fast-paced construction environment are essential.
Experience Required
Minimum 2 year(s)
Sr. Administrative Assistant / Executive Assistant at Avalyn Pharma
Boston, Massachusetts, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Meeting Logistics, Expense Reporting, Professional Correspondence, Confidentiality, Microsoft Office Suite, Zoom, Microsoft Teams, Cross Functional Collaboration, Prioritization, Relationship Building, Emotional Intelligence, Operational Efficiency, Event Planning
Specialization
Requires over 7 years of executive support experience, preferably within the biotechnology or healthcare industry. Must possess advanced proficiency in business tools and exceptional organizational and communication skills.
Experience Required
Minimum 10 year(s)
Receptionist / Administrative Assistant at Solterra Academy
New Britain, Connecticut, United States - Full Time
Skills Needed
Reception, Administrative Support, Admissions Support, Microsoft Word, Microsoft Outlook, Microsoft Excel, Data Entry, Customer Service, Office Management, Cultural Sensitivity, Scheduling, Document Filing
Specialization
Requires a High School Diploma or GED, with an Associate's or Bachelor's degree preferred. Candidates should have 2-3 years of relevant administrative experience and proficiency in Microsoft Office.
Experience Required
Minimum 2 year(s)
Clinical Administrative Assistant (1.0) at Adoray Home Health and Hospice
Village of Baldwin, Wisconsin, United States - Full Time
Skills Needed
Administrative Support, Microsoft Excel, Microsoft Word, Data Tracking, Quality Metrics, Electronic Medical Records, Medical Terminology, Customer Service, Report Preparation, Scheduling, Organization, Communication Skills
Specialization
Preferred candidates have an associate degree in business or equivalent and two years of experience in a medical setting. Proficiency in Microsoft Office and familiarity with medical terminology are required.
Experience Required
Minimum 2 year(s)
Administrative and Accounting Assistant at ENLIGHTEN PROPERTIES
St. George, Louisiana, United States - Full Time
Skills Needed
Accounts Payable, Accounts Receivable, Bookkeeping, Quickbooks, Microsoft Excel, Data Reconciliation, Financial Reporting, Administrative Support, Time Management, Multitasking, Organization, Communication
Specialization
Requires exceptional organizational skills and a proven ability to multitask in a multi-entity accounting environment. Proficiency in Microsoft Office and experience with QuickBooks is preferred.
Experience Required
Minimum 2 year(s)
Administrative Assistant I (Entry-Level) at Aecom USA
Taguig, Metro Manila, Philippines - Full Time
Skills Needed
Ms Excel, Ms Powerpoint, Ms Word, Sharepoint, Microsoft Teams, Expense Reporting, Data Entry, Document Formatting, Servicenow, Administrative Support, Digital Filing, Version Control, Vendor Transaction Monitoring, Virtual Meeting Coordination
Specialization
Candidates must be proficient in MS Office (Excel, PowerPoint, Word) and willing to work a fixed night shift. The role requires a hybrid work commitment of three days per week onsite.