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Executive Assistant Jobs overseas

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Executive Assistant at Pavago
, , Brazil - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Proactivity, Problem Solving, Microsoft Office, Google Workspace
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, coupled with proficiency in Microsoft Office and Google Workspace, and proven experience managing complex calendars and travel itineraries. Strong written and verbal communication skills are essential for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Mexico - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Expense Reporting, Communication, Drafting Memos, Meeting Preparation, Agenda Creation, Minute Taking, Project Support, Research, Data Gathering, Filing Systems, Discretion, Problem Solving, Time Management
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, demonstrating high organization, detail orientation, and proactive problem-solving skills. Proficiency in Microsoft Office and Google Workspace, along with excellent written and verbal communication abilities, is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Unitek Learning
Newport Beach, California, United States - Full Time
Skills Needed
Handling Sensitive Information, Calendar Management, Travel Arrangements, Meeting Logistics, Correspondence Formulation, Report Preparation, Presentation Creation, Data Compilation, Research, Analysis, Expense Report Preparation, Problem Solving, Prioritization, Email Management, Project Tracking, Event Management
Specialization
Candidates must possess an Associate Degree with 5 years of related experience, including a minimum of 3 years supporting senior management or C-Level executives. Essential qualifications include advanced Microsoft Office skills, strong attention to detail, proven ability to manage multiple tasks in a fast-paced environment, and excellent oral and written communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Engage fi
, Florida, United States - Full Time
Skills Needed
Verbal Communication, Written Communication, Leadership, Organizational Skills, Attention To Detail, Time Management, Deadline Management, Independent Work, Confidentiality, Relationship Management, Coordination, High Paced Environment Adaptability, Microsoft Office Proficiency, Adobe Products Proficiency, Proofreading, Formatting
Specialization
Candidates must possess expert-level verbal and written communication skills, strong organizational abilities with attention to detail, and superior time management skills to meet deadlines while managing competing priorities. A Bachelor's degree or equivalent experience is required, along with 5+ years of executive assistant experience, proficiency in Microsoft Office and Adobe Products, and the ability to maintain confidentiality.
Experience Required
Minimum 5 year(s)
Executive Assistant at NBCUniversal
Universal City, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Discretion, Judgment, Reliability, Prioritization, Microsoft Office, Organizational Skills, Multitasking, Confidentiality, Interpersonal Skills, Self Starter, Verbal Communication, Written Communication
Specialization
Candidates must have 3+ years of experience supporting SVP-level or equivalent senior executives, ideally in a global organization, and be proficient in Microsoft Office. Outstanding attention to detail, exceptional organizational skills, and the ability to maintain high confidentiality are essential.
Experience Required
Minimum 2 year(s)
Executive assistant at Alliander
Arnhem, Gelderland, Netherlands - Full Time
Skills Needed
Agenda Management, Prioritization, Coordination, Meeting Preparation, Stakeholder Management, Logistics, Hybrid Work Management, Contact Maintenance, Representative Role, Integrity, Proactivity, Flexibility, Stress Resistance, Tactfulness, Organizational Sensitivity, Political Awareness
Specialization
Candidates must possess HBO (higher professional education) work and thinking level, with a minimum of 8 years of relevant experience, including at least 3 years supporting executive or board level. Excellent command of both Dutch and English languages, both written and spoken, is required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Lely
Maassluis, South Holland, Netherlands - Full Time
Skills Needed
Agenda Management, Communication, Prioritization, Stakeholder Management, Event Planning, Travel Coordination, Email Correspondence, Deadline Management, Discretion, Organizational Sensitivity, Stress Management, Flexibility, Attention To Detail, Ms 365, Team Collaboration
Specialization
Candidates should have a minimum of 7 years of experience as an Executive Assistant or in a similar role at the management level. Fluency in Dutch and English is required, with German as a plus, along with strong organizational and communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Little Creek Casino Resort
, Washington, United States - Full Time
Skills Needed
Project Coordination, Cross Functional Collaboration, Strategic Planning, Financial Oversight, Data Analysis, Change Management, Stakeholder Communication, Report Preparation, Presentation Preparation, Confidentiality, Attention To Detail, Decision Making, Emotional Intelligence, Compliance, Contract Administration
Specialization
A Bachelor’s degree in Business Administration/Management or English is preferred, along with proven experience as an executive assistant, preferably in a fast-paced environment, including experience in contract administration. Candidates must obtain a Class III Gaming License and possess a valid, insurable Washington State Driver License.
Experience Required
Minimum 5 year(s)
Executive Assistant at RRM Design Group
San Luis Obispo, California, United States - Full Time
Skills Needed
Executive Support, Communication, Confidentiality, Microsoft Office Suite, Problem Solving, Administrative Duties, Meeting Minutes, Document Production, Proofreading, Editing, Team Collaboration, Calendar Maintenance, Reimbursable Reconciliation, Quality Standards, Inclusivity, Professional Standards
Specialization
Candidates should have a minimum of three years of executive administrative support experience and five years of overall administrative support experience. Strong expertise in Microsoft Office Suite and current knowledge of professional standards and applications are also required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Women's Lunch Place
Boston, Massachusetts, United States - Full Time
Skills Needed
Administrative Support, Communication Skills, Organizational Skills, Time Management, Attention To Detail, Microsoft Office Suite, Graphic Design, Confidentiality, Meeting Coordination, Travel Arrangements, Board Support, Document Preparation, Event Support, Discretion, Professionalism
Specialization
Candidates must have a Bachelor's Degree and 3-5 years of experience supporting senior executives, preferably in a nonprofit setting. Strong organizational, communication skills, and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at West Coast Convenience Stores Loop Neighborhood Market
Union City, California, United States - Full Time
Skills Needed
Calendar Management, Correspondence, Meeting Coordination, Report Preparation, Presentation Editing, Stakeholder Liaison, Travel Coordination, Filing Systems, Expense Reporting, Budgeting, Board Meeting Preparation, Project Coordination, Time Management, Discretion, Microsoft Office Suite, Sharepoint
Specialization
Candidates must possess a minimum of seven years of executive-level administrative experience supporting C-suite partners in a corporate setting, coupled with exceptional written and verbal communication skills. Advanced proficiency in Microsoft Office Suite and demonstrated discretion when handling sensitive information are essential qualifications.
Experience Required
Minimum 5 year(s)
Executive Assistant at Vitalus Health LLC
Houston, Texas, United States - Full Time
Skills Needed
Emotional Intelligence, Self Motivation, Analytical Skills, Communication, Interpersonal Skills, Leadership, Delegation, Problem Solving, Time Management, Prioritization, Organization, Discretion, Tact, Diplomacy, Microsoft Office
Specialization
Successful candidates must possess a minimum of 7 years of professional experience with increasing responsibility, ideally holding a Bachelor's degree, and have experience supporting senior executives. Key requirements include strong analytical, communication, interpersonal, leadership, and time management skills, along with proficiency in Microsoft Office and the ability to thrive in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at Xanadu
Toronto, Ontario, Canada - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Event Coordination, Travel Logistics, Correspondence, Gatekeeping, Expense Reporting, Document Management, Process Improvement, Google Workspace, Slack, Zoom, Attention To Detail, Problem Solving, Communication, Discretion
Specialization
Candidates must possess over 5 years of Executive Assistant experience, including at least 2 years within a publicly traded company, demonstrating knowledge of corporate governance. Essential qualifications include strong proficiency in Google Workspace, excellent organizational and communication skills, and the ability to handle confidential information with integrity in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at Mary's Place
Seattle, Washington, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Scheduling, Meeting Coordination, Correspondence Management, Document Management, Confidentiality, Problem Solving, Adaptability, Communication, Discretion, Microsoft Office, Sharepoint, Powerpoint, Teams
Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, along with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong discretion, problem-solving abilities, and a commitment to the organization's equity mission.
Experience Required
Minimum 2 year(s)
Executive Assistant at Inspire Health Medical Group
Fresno, California, United States - Full Time
Skills Needed
Calendar Management, Correspondence Drafting, Report Preparation, Spreadsheet Creation, Meeting Planning, Prioritization, Follow Through, Proxy Communication, Liaison, Expenditure Tracking, Filing System Maintenance, Office Communication Handling, Troubleshooting, Minute Taking, Judgment, Proactivity
Specialization
Candidates need a minimum of two years of college or equivalent education, with a Bachelor's degree preferred, alongside at least three years of related work experience, including one year supporting senior management. Essential skills include the ability to work independently under pressure, strong organizational skills, advanced proficiency in Outlook, MS Word, Excel, and PowerPoint, and exceptional verbal, written, and interpersonal communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Lakeland Care Plus INC
Fond Du Lac, Wisconsin, United States - Full Time
Skills Needed
Scheduling, Project Documentation, Coordination, Monitoring Deliverables, Communication, Prioritization, Continuous Improvement, Data Tracking, Presentation Development, Confidentiality, Ms Office Suite, Writing, Data Analysis, Interpersonal Skills, Management Skills, Organization
Specialization
Candidates should possess an Associate degree or equivalent experience in a related field, along with a minimum of five years of administrative experience with increasing responsibilities. Key requirements include the ability to work independently, maintain strict confidentiality, proficiency in MS Office Suite, strong data analysis skills, and excellent interpersonal and organizational abilities.
Experience Required
Minimum 5 year(s)
Executive Assistant at Elk Valley Rancheria
Crescent City, California, United States - Full Time
Skills Needed
Administrative Support, Confidentiality, Meeting Preparation, Minute Taking, Record Keeping, Document Preparation, Scheduling, Travel Arrangements, Communication, Problem Solving, Organizational Support, Professionalism, Analytical Skills, Computer Skills, Ethics, Teamwork
Specialization
Candidates must possess a high school diploma or GED along with one to three years of related experience, demonstrating strong analytical, communication, and organizational skills. Successful performance requires the ability to handle complex and confidential matters, maintain strict ethics, and possess basic computer proficiency.
Executive Assistant at AdamsBrown, LLC
Overland Park, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Drafting Communications, Project Coordination, Intranet Content Management, Microsoft Office Suite
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, demonstrating expertise in supporting senior executives and executing internal communications.
Experience Required
Minimum 10 year(s)
Executive Assistant at ROUNDHOUSE COMMUNITIES LLC
Boise, Idaho, United States - Full Time
Skills Needed
Organizational Skills, Discretion, Calendar Management, Scheduling, Meeting Coordination, Presentation Preparation, Travel Coordination, Confidentiality, Project Tracking, Office Operations, Vendor Management, Expense Reporting, Budget Tracking, Process Improvement, Communication Skills, Problem Solving Skills
Specialization
Candidates should have a minimum of 5 years of experience supporting senior executives and possess strong proficiency in Microsoft Office Suite. Exceptional communication skills, organizational abilities, and a proactive mindset are essential for this role.
Experience Required
Minimum 5 year(s)
Executive Assistant at The Adaptavist Group
, , United Kingdom - Full Time
Skills Needed
Apple Mac, Office Software, Google Sheets, Google Docs, Trello, Slack, Telegram, Planning, Organizational Skills, Communication Skills, Problem Solving, Discretion, Confidentiality, Resilience, Adaptability, Team Player
Specialization
Candidates should be detail-oriented with strong communication skills and the ability to work with senior stakeholders. A creative approach to problem-solving and discretion is essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Brazil -
Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Proactivity, Problem-Solving, Microsoft Office, Google Workspace

Industry

Staffing and Recruiting

Description
Job Title: Executive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Responsibilities: Calendar & Scheduling: Manage complex executive calendars, including internal/external meetings, travel, and events. Anticipate conflicts, prioritize requests, and optimize time usage. Schedule across multiple time zones using Outlook or Google Calendar. Communication & Correspondence: Draft, proofread, and send emails or memos on behalf of executives. Screen calls, messages, and requests, escalating only what requires executive attention. Serve as a liaison between executives, employees, clients, and partners. Meeting Preparation & Follow-Up: Prepare agendas, talking points, and briefing documents. Collect and synthesize background materials ahead of meetings. Record minutes, track action items, and ensure follow-up. Travel & Logistics: Coordinate domestic and international travel (flights, hotels, transportation). Prepare detailed itineraries and handle last-minute changes. Process reimbursements and expense reports. Project Support: Assist with research, data gathering, and report preparation. Track progress on executive priorities and initiatives. Manage confidential information with discretion. Administrative Operations: Maintain organized digital filing systems. Manage document version control and approvals. Support onboarding or offboarding of senior staff as needed. What Makes You a Perfect Fit: Highly organized, detail-oriented, and proactive. Strong communicator with professional polish. Able to anticipate needs and problem-solve independently. Comfortable working in fast-paced, high-pressure environments. Required Experience & Skills (Minimum): 3+ years of experience supporting senior executives. Proficiency with Microsoft Office and Google Workspace. Experience managing complex calendars and travel itineraries. Excellent written and verbal communication. Ideal Experience & Skills: Prior experience in high-growth startups, professional services, or executive-level support roles. Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). Experience handling sensitive or confidential information. Background supporting multiple executives simultaneously. What Does a Typical Day Look Like? An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will: Begin by reviewing the executive’s calendar and preparing briefing notes for the day. Screen emails and calls, flagging urgent items and drafting responses where appropriate. Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. Manage travel plans and expense reports when required. Track executive priorities, following up with team members to ensure deliverables are met. Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda. In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness. Key Metrics for Success (KPIs): Calendar accuracy and minimized conflicts. Timely communication and follow-up on executive priorities. High satisfaction from executives and stakeholders. On-time completion of expense reporting and travel logistics. Reduced administrative burden on executives (measured by time freed). Interview Process: Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) Client Interview with Executives Offer & Background Verification #LI-AG1
Responsibilities
The Executive Assistant will provide high-level administrative and operational support to senior executives, acting as a gatekeeper, project manager, and trusted partner. Key duties include managing complex calendars, coordinating domestic and international travel, preparing meeting materials, and tracking executive priorities.
Executive Assistant at Pavago
, , Brazil - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Proactivity, Problem Solving, Microsoft Office, Google Workspace
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, coupled with proficiency in Microsoft Office and Google Workspace, and proven experience managing complex calendars and travel itineraries. Strong written and verbal communication skills are essential for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Mexico - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Expense Reporting, Communication, Drafting Memos, Meeting Preparation, Agenda Creation, Minute Taking, Project Support, Research, Data Gathering, Filing Systems, Discretion, Problem Solving, Time Management
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, demonstrating high organization, detail orientation, and proactive problem-solving skills. Proficiency in Microsoft Office and Google Workspace, along with excellent written and verbal communication abilities, is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Unitek Learning
Newport Beach, California, United States - Full Time
Skills Needed
Handling Sensitive Information, Calendar Management, Travel Arrangements, Meeting Logistics, Correspondence Formulation, Report Preparation, Presentation Creation, Data Compilation, Research, Analysis, Expense Report Preparation, Problem Solving, Prioritization, Email Management, Project Tracking, Event Management
Specialization
Candidates must possess an Associate Degree with 5 years of related experience, including a minimum of 3 years supporting senior management or C-Level executives. Essential qualifications include advanced Microsoft Office skills, strong attention to detail, proven ability to manage multiple tasks in a fast-paced environment, and excellent oral and written communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Engage fi
, Florida, United States - Full Time
Skills Needed
Verbal Communication, Written Communication, Leadership, Organizational Skills, Attention To Detail, Time Management, Deadline Management, Independent Work, Confidentiality, Relationship Management, Coordination, High Paced Environment Adaptability, Microsoft Office Proficiency, Adobe Products Proficiency, Proofreading, Formatting
Specialization
Candidates must possess expert-level verbal and written communication skills, strong organizational abilities with attention to detail, and superior time management skills to meet deadlines while managing competing priorities. A Bachelor's degree or equivalent experience is required, along with 5+ years of executive assistant experience, proficiency in Microsoft Office and Adobe Products, and the ability to maintain confidentiality.
Experience Required
Minimum 5 year(s)
Executive Assistant at NBCUniversal
Universal City, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Discretion, Judgment, Reliability, Prioritization, Microsoft Office, Organizational Skills, Multitasking, Confidentiality, Interpersonal Skills, Self Starter, Verbal Communication, Written Communication
Specialization
Candidates must have 3+ years of experience supporting SVP-level or equivalent senior executives, ideally in a global organization, and be proficient in Microsoft Office. Outstanding attention to detail, exceptional organizational skills, and the ability to maintain high confidentiality are essential.
Experience Required
Minimum 2 year(s)
Executive assistant at Alliander
Arnhem, Gelderland, Netherlands - Full Time
Skills Needed
Agenda Management, Prioritization, Coordination, Meeting Preparation, Stakeholder Management, Logistics, Hybrid Work Management, Contact Maintenance, Representative Role, Integrity, Proactivity, Flexibility, Stress Resistance, Tactfulness, Organizational Sensitivity, Political Awareness
Specialization
Candidates must possess HBO (higher professional education) work and thinking level, with a minimum of 8 years of relevant experience, including at least 3 years supporting executive or board level. Excellent command of both Dutch and English languages, both written and spoken, is required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Lely
Maassluis, South Holland, Netherlands - Full Time
Skills Needed
Agenda Management, Communication, Prioritization, Stakeholder Management, Event Planning, Travel Coordination, Email Correspondence, Deadline Management, Discretion, Organizational Sensitivity, Stress Management, Flexibility, Attention To Detail, Ms 365, Team Collaboration
Specialization
Candidates should have a minimum of 7 years of experience as an Executive Assistant or in a similar role at the management level. Fluency in Dutch and English is required, with German as a plus, along with strong organizational and communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at Little Creek Casino Resort
, Washington, United States - Full Time
Skills Needed
Project Coordination, Cross Functional Collaboration, Strategic Planning, Financial Oversight, Data Analysis, Change Management, Stakeholder Communication, Report Preparation, Presentation Preparation, Confidentiality, Attention To Detail, Decision Making, Emotional Intelligence, Compliance, Contract Administration
Specialization
A Bachelor’s degree in Business Administration/Management or English is preferred, along with proven experience as an executive assistant, preferably in a fast-paced environment, including experience in contract administration. Candidates must obtain a Class III Gaming License and possess a valid, insurable Washington State Driver License.
Experience Required
Minimum 5 year(s)
Executive Assistant at RRM Design Group
San Luis Obispo, California, United States - Full Time
Skills Needed
Executive Support, Communication, Confidentiality, Microsoft Office Suite, Problem Solving, Administrative Duties, Meeting Minutes, Document Production, Proofreading, Editing, Team Collaboration, Calendar Maintenance, Reimbursable Reconciliation, Quality Standards, Inclusivity, Professional Standards
Specialization
Candidates should have a minimum of three years of executive administrative support experience and five years of overall administrative support experience. Strong expertise in Microsoft Office Suite and current knowledge of professional standards and applications are also required.
Experience Required
Minimum 5 year(s)
Executive Assistant at Women's Lunch Place
Boston, Massachusetts, United States - Full Time
Skills Needed
Administrative Support, Communication Skills, Organizational Skills, Time Management, Attention To Detail, Microsoft Office Suite, Graphic Design, Confidentiality, Meeting Coordination, Travel Arrangements, Board Support, Document Preparation, Event Support, Discretion, Professionalism
Specialization
Candidates must have a Bachelor's Degree and 3-5 years of experience supporting senior executives, preferably in a nonprofit setting. Strong organizational, communication skills, and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at West Coast Convenience Stores Loop Neighborhood Market
Union City, California, United States - Full Time
Skills Needed
Calendar Management, Correspondence, Meeting Coordination, Report Preparation, Presentation Editing, Stakeholder Liaison, Travel Coordination, Filing Systems, Expense Reporting, Budgeting, Board Meeting Preparation, Project Coordination, Time Management, Discretion, Microsoft Office Suite, Sharepoint
Specialization
Candidates must possess a minimum of seven years of executive-level administrative experience supporting C-suite partners in a corporate setting, coupled with exceptional written and verbal communication skills. Advanced proficiency in Microsoft Office Suite and demonstrated discretion when handling sensitive information are essential qualifications.
Experience Required
Minimum 5 year(s)
Executive Assistant at Vitalus Health LLC
Houston, Texas, United States - Full Time
Skills Needed
Emotional Intelligence, Self Motivation, Analytical Skills, Communication, Interpersonal Skills, Leadership, Delegation, Problem Solving, Time Management, Prioritization, Organization, Discretion, Tact, Diplomacy, Microsoft Office
Specialization
Successful candidates must possess a minimum of 7 years of professional experience with increasing responsibility, ideally holding a Bachelor's degree, and have experience supporting senior executives. Key requirements include strong analytical, communication, interpersonal, leadership, and time management skills, along with proficiency in Microsoft Office and the ability to thrive in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at Xanadu
Toronto, Ontario, Canada - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Event Coordination, Travel Logistics, Correspondence, Gatekeeping, Expense Reporting, Document Management, Process Improvement, Google Workspace, Slack, Zoom, Attention To Detail, Problem Solving, Communication, Discretion
Specialization
Candidates must possess over 5 years of Executive Assistant experience, including at least 2 years within a publicly traded company, demonstrating knowledge of corporate governance. Essential qualifications include strong proficiency in Google Workspace, excellent organizational and communication skills, and the ability to handle confidential information with integrity in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at Mary's Place
Seattle, Washington, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Scheduling, Meeting Coordination, Correspondence Management, Document Management, Confidentiality, Problem Solving, Adaptability, Communication, Discretion, Microsoft Office, Sharepoint, Powerpoint, Teams
Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, along with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong discretion, problem-solving abilities, and a commitment to the organization's equity mission.
Experience Required
Minimum 2 year(s)
Executive Assistant at Inspire Health Medical Group
Fresno, California, United States - Full Time
Skills Needed
Calendar Management, Correspondence Drafting, Report Preparation, Spreadsheet Creation, Meeting Planning, Prioritization, Follow Through, Proxy Communication, Liaison, Expenditure Tracking, Filing System Maintenance, Office Communication Handling, Troubleshooting, Minute Taking, Judgment, Proactivity
Specialization
Candidates need a minimum of two years of college or equivalent education, with a Bachelor's degree preferred, alongside at least three years of related work experience, including one year supporting senior management. Essential skills include the ability to work independently under pressure, strong organizational skills, advanced proficiency in Outlook, MS Word, Excel, and PowerPoint, and exceptional verbal, written, and interpersonal communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Lakeland Care Plus INC
Fond Du Lac, Wisconsin, United States - Full Time
Skills Needed
Scheduling, Project Documentation, Coordination, Monitoring Deliverables, Communication, Prioritization, Continuous Improvement, Data Tracking, Presentation Development, Confidentiality, Ms Office Suite, Writing, Data Analysis, Interpersonal Skills, Management Skills, Organization
Specialization
Candidates should possess an Associate degree or equivalent experience in a related field, along with a minimum of five years of administrative experience with increasing responsibilities. Key requirements include the ability to work independently, maintain strict confidentiality, proficiency in MS Office Suite, strong data analysis skills, and excellent interpersonal and organizational abilities.
Experience Required
Minimum 5 year(s)
Executive Assistant at Elk Valley Rancheria
Crescent City, California, United States - Full Time
Skills Needed
Administrative Support, Confidentiality, Meeting Preparation, Minute Taking, Record Keeping, Document Preparation, Scheduling, Travel Arrangements, Communication, Problem Solving, Organizational Support, Professionalism, Analytical Skills, Computer Skills, Ethics, Teamwork
Specialization
Candidates must possess a high school diploma or GED along with one to three years of related experience, demonstrating strong analytical, communication, and organizational skills. Successful performance requires the ability to handle complex and confidential matters, maintain strict ethics, and possess basic computer proficiency.
Executive Assistant at AdamsBrown, LLC
Overland Park, Kansas, United States - Full Time
Skills Needed
Executive Support, Internal Communications, Calendar Management, Scheduling, Travel Arrangements, Gatekeeping, Meeting Preparation, Presentation Preparation, Minute Taking, Event Planning, Expense Reporting, File Management, Drafting Communications, Project Coordination, Intranet Content Management, Microsoft Office Suite
Specialization
Candidates must possess a Bachelor’s degree in a relevant field and over 10 years of experience as an Executive Assistant or similar role, demonstrating expertise in supporting senior executives and executing internal communications.
Experience Required
Minimum 10 year(s)
Executive Assistant at ROUNDHOUSE COMMUNITIES LLC
Boise, Idaho, United States - Full Time
Skills Needed
Organizational Skills, Discretion, Calendar Management, Scheduling, Meeting Coordination, Presentation Preparation, Travel Coordination, Confidentiality, Project Tracking, Office Operations, Vendor Management, Expense Reporting, Budget Tracking, Process Improvement, Communication Skills, Problem Solving Skills
Specialization
Candidates should have a minimum of 5 years of experience supporting senior executives and possess strong proficiency in Microsoft Office Suite. Exceptional communication skills, organizational abilities, and a proactive mindset are essential for this role.
Experience Required
Minimum 5 year(s)
Executive Assistant at The Adaptavist Group
, , United Kingdom - Full Time
Skills Needed
Apple Mac, Office Software, Google Sheets, Google Docs, Trello, Slack, Telegram, Planning, Organizational Skills, Communication Skills, Problem Solving, Discretion, Confidentiality, Resilience, Adaptability, Team Player
Specialization
Candidates should be detail-oriented with strong communication skills and the ability to work with senior stakeholders. A creative approach to problem-solving and discretion is essential.
Experience Required
Minimum 2 year(s)