APPLICANTS MUST BE PERMANENT IN THE CONTRACT SPECIALIST OR PROCUREMENT ANALYST OR REACHABLE IN EITHER TITLES’ CIVIL SERVICE LISTS.

The New York City Commission on Human Rights (CCHR) works every day to implement the city’s Human Rights Law through enforcement, education, and outreach. The Commission seeks to address historic and contemporary inequities to cultivate a city where everyone can live, work, and thrive free from discrimination.
Through training, education, and policy initiatives, the Commission aims to root out discrimination. The Commission proactively identifies patterns of discrimination through testing employers, housing providers, and providers of public accommodation. The Commission also uses investigations, litigation, and other enforcement tools to address allegations of discrimination.

The Commission is seeking a detailed-oriented and analytical financial associate to join our finance team. The financial associate will play a critical role in the financial planning and analysis process, budgeting and financial reporting. The successful candidate will report to the Executive Director of Finance and will be responsible for:

• Ensure vendor compliance with agency rules, procurement policies and M/WBE requirements to facilitate the procurement process. Communicate with vendors and external oversight agencies for the completion and submission of documentation.
• Identify, plan, implement and/or attend internal or external networking events. Prepare and manage outreach programming and communication. Maintain and organize a diverse vendor database for CCHR.
• Create and facilitate procurement presentations and trainings on programs, policies, and compliance for staff and vendors. Assist vendors with procurement registration, processing and payments.
• Prepare and facilitate the solicitation process from beginning to end, review and make recommendations. Manage various aspects of the PASSPort contracting, compliance and assist in all payment processing.
• Compile and analyze data, perform complex statistical analyses, develop detailed reports, charts/ graphs and spreadsheets, identify and monitor trends, manage dashboards and other monitoring tools as well as interface with internal and external stakeholders.
• Respond to audit and compliance requests and prepare reports for oversight agencies. Manage and process vendor performance evaluations.
• Manage the unit email inbox to ensure vendor information and compliance documents are received, distributed, and processed. Maintain internal files (both hardcopy and digital) related to vendors, contracts and procurements.
• Utilize the necessary systems to facilitate job responsibilities including but not limited to FMS (Financial Management System), PASSPort, DMSS, and the Commission’s internal systems, etc.
• Perform all other projects as instructed by the Executive Director Finance and Chief Contracting Diversity Officer or leadership.

MINIMUM QUALIFICATIONS

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
2. A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
3. Education and or experience equivalent to “1” or “2” above.

PREFERRED SKILLS

• Ability to use FMS 2/3, Info Advantage, and DMSS - Knowledge of the city’s procurement processing system and PPB Rules. - Ability to create Excel charts and reports. - Ability to multitask multiple projects and responsibilities efficiently. - Excellent presentation, writing and verbal communication skills. - Must have strong customer service skills and ability to communicate effectively. - Must be well organized, assertive, and able to work independently and collaboratively. - Strong work ethic and problem-solving skills. - Excellent attention to detail and organization. - Proficiency in Microsoft Office programs. - Familiarity with the NYCHRL - Demonstrated aptitude with electronic file systems or other data management systems.

• Ensure vendor compliance with agency rules, procurement policies and M/WBE requirements to facilitate the procurement process. Communicate with vendors and external oversight agencies for the completion and submission of documentation.
• Identify, plan, implement and/or attend internal or external networking events. Prepare and manage outreach programming and communication. Maintain and organize a diverse vendor database for CCHR.
• Create and facilitate procurement presentations and trainings on programs, policies, and compliance for staff and vendors. Assist vendors with procurement registration, processing and payments.
• Prepare and facilitate the solicitation process from beginning to end, review and make recommendations. Manage various aspects of the PASSPort contracting, compliance and assist in all payment processing.
• Compile and analyze data, perform complex statistical analyses, develop detailed reports, charts/ graphs and spreadsheets, identify and monitor trends, manage dashboards and other monitoring tools as well as interface with internal and external stakeholders.
• Respond to audit and compliance requests and prepare reports for oversight agencies. Manage and process vendor performance evaluations.
• Manage the unit email inbox to ensure vendor information and compliance documents are received, distributed, and processed. Maintain internal files (both hardcopy and digital) related to vendors, contracts and procurements.
• Utilize the necessary systems to facilitate job responsibilities including but not limited to FMS (Financial Management System), PASSPort, DMSS, and the Commission’s internal systems, etc.
• Perform all other projects as instructed by the Executive Director Finance and Chief Contracting Diversity Officer or leadership