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Administration Jobs overseas

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Administration Executive at iLabs
Battaramulla, Western Province, Sri Lanka - Full Time
Skills Needed
Administrative Support, Facility Management, Vendor Management, Inventory Management, Event Coordination, Graphic Design, Social Media Management, Marketing Coordination, Process Discipline, Automation Tools, Communication, Problem Solving, Operational Detail, Ownership Mindset
Specialization
Candidates must have 2-3 years of experience in administrative or marketing support roles and possess a bachelor's degree in a relevant field. Strong organizational skills, attention to detail, and proficiency in basic design and social media tools are required.
Experience Required
Minimum 2 year(s)
Administration Assistant at Downer Group
, , Australia - Full Time
Skills Needed
Administrative Support, Data Entry, Report Compilation, Customer Service, Record Keeping, Attention To Detail, Communication Skills, Work Health Safety, Risk Management, Computer Software Proficiency, Confidentiality, Documentation Management
Specialization
Candidates should have a Certificate IV in Business Administration or equivalent experience, along with strong communication and documentation management skills. Knowledge of work health safety principles and the ability to learn new computer systems are essential.
Administration Assistant at Mamas and papas altayer group
Dubai, Dubai, United Arab Emirates - Full Time
Skills Needed
Driving License, Pleasant Personality, Good Grooming, Customer Service Orientation, English Proficiency
Specialization
Candidates need a minimum of a 12th Standard/High School/O Levels education and 0-2 years of relevant experience. Essential requirements include a driving license, a pleasant personality, good grooming, and proficiency in written and spoken English.
Administration Assistant at Anglicare Sydney
Sydney, New South Wales, Australia - Full Time
Skills Needed
Attention To Detail, Accuracy, Organisational Skills, Time Management, Verbal Communication, Written Communication, Microsoft Office Applications, Customer Service Orientation, Independent Work, Teamwork, Adaptability, Flexibility, Financial Literacy, Numeracy Skills, Empathy, Patience
Specialization
Candidates should possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications, along with customer service orientation and the capacity to work both independently and collaboratively. Desirable qualifications include a Certificate III in Business Administration and 1-2 years of administrative or customer service experience, preferably in aged care.
Administration Assistant at Micale Recruitment Pty Ltd
Melbourne, Victoria, Australia - Full Time
Skills Needed
N/A
Qualification
Graduate
Administration Assistant at Workday
Richmond, Queensland, Australia - Full Time
Skills Needed
Secretarial Support, Administrative Support, Diary Management, Travel Arrangements, Meeting Coordination, Document Preparation, Report Writing, Presentation Preparation, Minute Taking, Confidentiality, Project Support, Inbox Management, Expense Processing, Microsoft Office Suite, Interpersonal Communication, Time Management
Specialization
Candidates must demonstrate experience assisting senior management within large, complex organizations and possess outstanding administration and organizational skills, including advanced proficiency in Microsoft Office Suite. Essential qualities include highly developed communication skills, the ability to handle sensitive information with discretion, exceptional time management, and a positive, proactive mindset.
Experience Required
Minimum 2 year(s)
Administration Assistant at University of Salford
Salford, England, United Kingdom - Full Time
Skills Needed
Organised, Proactive, Research Support, Meeting Coordination, Information Management, Postgraduate Research Support, Data Preparation, Record Maintenance, Event Support, Digital Communications, Data Management, Committee Servicing, Financial Reporting
Specialization
The ideal candidate should be organised and proactive, capable of supporting high-impact research activity and working closely with academic leaders and project teams. This role is suited for someone looking to progress within higher education administration and contribute to a research-focused environment.
Administration Assistant at Australian Motoring Services
Sydney, New South Wales, Australia - Full Time
Skills Needed
Administrative Support, Data Entry, Scheduling, Record Keeping, Documentation, System Updates, Coordination, Attention To Detail, Communication, Organization
Specialization
The ideal candidate is an organized and approachable administrator with strong attention to detail and confidence using systems. A proactive, team-first mindset is essential for this role.
Administration Assistant at Gallagher
Sydney, New South Wales, Australia - Full Time
Skills Needed
Administrative Support, Reception Duties, Front Of House Representation, Facilities Maintenance, Stock Ordering, Event Organization, Communication, Presentation Preparation, Correspondence Management, Work Health And Safety Compliance, Time Management, Organizational Skills, Attention To Detail, It Skills, Microsoft Office, Customer Service
Specialization
Candidates must have previous experience in an administration or reception role, preferably in a fast-paced setting, demonstrating strong customer service skills and exceptional time management. Essential requirements include excellent attention to detail, strong IT skills, particularly with Microsoft Office, and highly developed communication abilities.
Administration Assistant at CUMMINGS INC
Melbourne, Victoria, Australia - Full Time
Skills Needed
Reception Management, Payroll, Purchase Orders, Invoicing, Banking, Data Entry, Office Management, Event Coordination, Stakeholder Management, Communication, Interpersonal Skills, Organizational Skills, Time Management, Microsoft Suite, Excel, Attention To Detail
Specialization
Candidates must have previous experience in a similar administrative role, with a preference for payroll experience. Strong communication, organizational, and Microsoft Office skills are essential for success in this position.
Experience Required
Minimum 2 year(s)
Administration Assistant at Qatar Airways
Ahmedabad, gujarat, India - Full Time
Skills Needed
Administrative Support, Office Management, Procurement, Contracts Management, Logistics, Roster Management, Visitor Management, Report Writing, Data Privacy, Microsoft Office, Time Management, Communication Skills, Project Management, Interpersonal Skills, Asset Management, Compliance
Specialization
Candidates must hold a bachelor's degree and possess at least two years of relevant administrative experience. Proficiency in Microsoft Office and strong organizational and communication skills are essential for this role.
Experience Required
Minimum 2 year(s)
Administration Assistant at St Vincents Health Network Sydney Public Hospital
Melbourne, Victoria, Australia - Full Time
Skills Needed
Reception Duties, Patient Administration System, Data Entry, Scheduling Appointments, Ordering Supplies, Teamwork, Communication, Interpersonal Skills, Organization Skills, Computer Literacy
Specialization
The successful applicant must have experience in a reception setting and performing diverse administrative duties, along with strong computer literacy. Desirable requirements include previous experience working within a healthcare setting and obtaining a current National criminal history check.
Administration Assistant at Max Mara Fashion Group
Cavriago, Emilia-Romagna, Italy - Full Time
Skills Needed
Accounting, Financial Reporting, Tax Compliance, Budgeting, Credit Management, Debt Recovery, Financial Analysis, Process Improvement, Data Management, Regulatory Compliance, Team Coordination, English Language Proficiency, Vat Knowledge, General Accounting, Financial Monitoring
Specialization
Candidates must hold a Bachelor's or Master's degree in Economics or an equivalent field and possess at least 5 years of experience in similar roles. Proficiency in VAT, general accounting, and English (at least B1 level) is required, along with strong reliability and versatility.
Experience Required
Minimum 5 year(s)
Administration Assistant at CIMIC
Brisbane, Queensland, Australia - Full Time
Skills Needed
Autonomy, Efficiency, Organization, Microsoft 365, Sharepoint, Willingness To Learn, Document Formatting, Proposal Structure, Salesforce Crm, Marketing Knowledge, Communications Knowledge
Specialization
The ideal candidate must be highly organized, capable of working autonomously to meet shifting priorities and strict deadlines while managing multiple tasks. Required technical proficiency includes Microsoft 365 and SharePoint, with knowledge of document structure for proposals and familiarity with Salesforce CRM being beneficial.
Officer - Administration at Al Ghurair Construction
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates - Full Time
Skills Needed
Self Motivated, Problem Solving, Computer Skills, Communication, Time Management
Specialization
The minimum experience required is 2 years as an Administrator, although a Bachelor's Degree in Business Administration is preferred. Candidates must possess problem-solving, computer, communication, and time management skills.
Administration Assistant at Marley Spoon
Alexandria, New South Wales, Australia - Full Time
Skills Needed
Verbal Communication, Written Communication, Organizational Skills, Process Management, Proactive Attitude, Customer Service, Outreach, Healthcare Knowledge
Specialization
Candidates should possess excellent verbal and written communication skills, with a strong proficiency in English. A proactive attitude and organizational skills are essential, and previous experience in admin or customer service is a bonus.
Marketing Administration at GoHero Home Services LLC
Knoxville, Tennessee, United States - Full Time
Skills Needed
Marketing Campaign Planning, Crm Software, Social Media Management, Email Marketing, Project Timeline Management, Analytics Reporting, Event Organization, Budget Processing, Written Communication, Verbal Communication, Microsoft Office, Google Workspace, Time Management, Multitasking, Branding Consistency, Vendor Communication
Specialization
Candidates must possess strong organizational skills, attention to detail, and proficiency in Microsoft Office or Google Workspace. A basic understanding of marketing principles and experience with CRM and email marketing platforms is required.
Administration Assistant at Eastern Health
Wantirna South, Victoria, Australia - Full Time
Skills Needed
Administrative Support, Data Entry, Customer Service, Client Bookings, Staff Enquiries, Teamwork, Communication, Microsoft Excel, Power Bi
Specialization
Candidates should have recent administrative experience or demonstrate transferable skills relevant to the position. A mandatory requirement for this role is being up to date with seasonal influenza vaccinations.
Administration Assistant at Metcash
Alice Springs, , Australia - Full Time
Skills Needed
Customer Service, Teamwork, Communication, Computer Systems, Microsoft Office Suite
Specialization
Candidates should possess demonstrated experience and skills in customer service and the ability to function effectively within a diverse team environment. Essential technical requirements include sound knowledge and practical experience with computer systems and the Microsoft Office Suite, alongside strong communication abilities.
Administration Assistant at Thales
Sydney, New South Wales, Australia - Full Time
Skills Needed
Office Administration, File Management System Operation, Photocopying, Mail Distribution, Correspondence Preparation, Documentation Preparation, Report Preparation, Quotation Preparation, Cost Estimate Preparation, Letter Writing, Faxing, Notice Preparation, Quality Work Instruction Development, Policy Development, Procedure Development, Microsoft Office Proficiency
Specialization
Candidates must possess a Certificate III in Business Administration or the ability to obtain one, along with strong skills in Microsoft Office applications like Word, PowerPoint, and Excel. Essential soft skills include being a confident communicator with excellent written and interpersonal abilities, being organized, dependable, flexible, and able to handle changing priorities with initiative.
Administration Executive at iLabs
Battaramulla, Western Province, Sri Lanka -
Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

0.0

Posted On

21 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative support, Facility management, Vendor management, Inventory management, Event coordination, Graphic design, Social media management, Marketing coordination, Process discipline, Automation tools, Communication, Problem-solving, Operational detail, Ownership mindset

Industry

IT Services and IT Consulting

Description
iLabs is a global software product engineering company headquartered in Sri Lanka, with deep roots in the US Silicon Valley. We deliver world-class solutions in Web, eCommerce, Mobile, AI/ML, and Cloud technologies, serving industries such as fintech, edtech, medtech, martech, and hospitality. Guided by our vision “to become a global powerhouse in information technology to push humanity forward” we focus on delivering innovative, impactful solutions that empower businesses and create meaningful change in the world. With a global talent network, we build agile remote teams for leading tech companies worldwide, including Silicon Valley pioneers. Our in-house ventures include Cloud of Goods, a fast-growing eCommerce rental marketplace, and Xenia, a customizable web platform for modern businesses. At iLabs, we’re on a mission to advance lifestyles through technology and empower our partners to scale smarter and faster. Our culture is driven by creativity, innovation, ownership, teamwork, and global impact; giving you the opportunity and freedom to challenge the norm, spark change, and make a real difference. If you’re ready to break boundaries and create your defining moment, we’re here to make it happen. Be part of something bigger. Join iLabs. Job Responsibilities Execute daily administrative operations with speed, accuracy, and process discipline. Ensure workplace readiness, including seating, equipment, and supplies for teams. Coordinate repairs, service schedules, vendor management and facility upgrades proactively. Maintain inventory of office supplies and optimize procurement processes. Coordinate company events, internal communications and internal engagement activities Create simple marketing assets using graphic design tools aligned with brand guidelines. Execute social media posting based on provided content and schedules, ensuring accuracy and consistency. Leverage basic automation tools to streamline repetitive admin workflows. Shift: 9am - 6pm Location: Battaramulla (Onsite) Job Requirements Minimum 2 - 3 years of experience in administrative support, marketing coordination, or related domain. Bachelor’s degree or undergraduate in Business Administration, Business Management or HR & Marketing related field (or equivalent experience). Working knowledge of social media platforms, graphic design tools, and event coordination is a plus Strong ownership mindset with ability to work independently in fast-paced environments. Problem-solving mindset with high attention to operational detail. Good command of English for internal communication and documentation.
Responsibilities
The Administration Executive will manage daily office operations, facility maintenance, and vendor relations to ensure a productive workplace. Additionally, they will support internal communications, event coordination, and basic marketing tasks including social media management.
Administration Executive at iLabs
Battaramulla, Western Province, Sri Lanka - Full Time
Skills Needed
Administrative Support, Facility Management, Vendor Management, Inventory Management, Event Coordination, Graphic Design, Social Media Management, Marketing Coordination, Process Discipline, Automation Tools, Communication, Problem Solving, Operational Detail, Ownership Mindset
Specialization
Candidates must have 2-3 years of experience in administrative or marketing support roles and possess a bachelor's degree in a relevant field. Strong organizational skills, attention to detail, and proficiency in basic design and social media tools are required.
Experience Required
Minimum 2 year(s)
Administration Assistant at Downer Group
, , Australia - Full Time
Skills Needed
Administrative Support, Data Entry, Report Compilation, Customer Service, Record Keeping, Attention To Detail, Communication Skills, Work Health Safety, Risk Management, Computer Software Proficiency, Confidentiality, Documentation Management
Specialization
Candidates should have a Certificate IV in Business Administration or equivalent experience, along with strong communication and documentation management skills. Knowledge of work health safety principles and the ability to learn new computer systems are essential.
Administration Assistant at Mamas and papas altayer group
Dubai, Dubai, United Arab Emirates - Full Time
Skills Needed
Driving License, Pleasant Personality, Good Grooming, Customer Service Orientation, English Proficiency
Specialization
Candidates need a minimum of a 12th Standard/High School/O Levels education and 0-2 years of relevant experience. Essential requirements include a driving license, a pleasant personality, good grooming, and proficiency in written and spoken English.
Administration Assistant at Anglicare Sydney
Sydney, New South Wales, Australia - Full Time
Skills Needed
Attention To Detail, Accuracy, Organisational Skills, Time Management, Verbal Communication, Written Communication, Microsoft Office Applications, Customer Service Orientation, Independent Work, Teamwork, Adaptability, Flexibility, Financial Literacy, Numeracy Skills, Empathy, Patience
Specialization
Candidates should possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications, along with customer service orientation and the capacity to work both independently and collaboratively. Desirable qualifications include a Certificate III in Business Administration and 1-2 years of administrative or customer service experience, preferably in aged care.
Administration Assistant at Micale Recruitment Pty Ltd
Melbourne, Victoria, Australia - Full Time
Skills Needed
N/A
Qualification
Graduate
Administration Assistant at Workday
Richmond, Queensland, Australia - Full Time
Skills Needed
Secretarial Support, Administrative Support, Diary Management, Travel Arrangements, Meeting Coordination, Document Preparation, Report Writing, Presentation Preparation, Minute Taking, Confidentiality, Project Support, Inbox Management, Expense Processing, Microsoft Office Suite, Interpersonal Communication, Time Management
Specialization
Candidates must demonstrate experience assisting senior management within large, complex organizations and possess outstanding administration and organizational skills, including advanced proficiency in Microsoft Office Suite. Essential qualities include highly developed communication skills, the ability to handle sensitive information with discretion, exceptional time management, and a positive, proactive mindset.
Experience Required
Minimum 2 year(s)
Administration Assistant at University of Salford
Salford, England, United Kingdom - Full Time
Skills Needed
Organised, Proactive, Research Support, Meeting Coordination, Information Management, Postgraduate Research Support, Data Preparation, Record Maintenance, Event Support, Digital Communications, Data Management, Committee Servicing, Financial Reporting
Specialization
The ideal candidate should be organised and proactive, capable of supporting high-impact research activity and working closely with academic leaders and project teams. This role is suited for someone looking to progress within higher education administration and contribute to a research-focused environment.
Administration Assistant at Australian Motoring Services
Sydney, New South Wales, Australia - Full Time
Skills Needed
Administrative Support, Data Entry, Scheduling, Record Keeping, Documentation, System Updates, Coordination, Attention To Detail, Communication, Organization
Specialization
The ideal candidate is an organized and approachable administrator with strong attention to detail and confidence using systems. A proactive, team-first mindset is essential for this role.
Administration Assistant at Gallagher
Sydney, New South Wales, Australia - Full Time
Skills Needed
Administrative Support, Reception Duties, Front Of House Representation, Facilities Maintenance, Stock Ordering, Event Organization, Communication, Presentation Preparation, Correspondence Management, Work Health And Safety Compliance, Time Management, Organizational Skills, Attention To Detail, It Skills, Microsoft Office, Customer Service
Specialization
Candidates must have previous experience in an administration or reception role, preferably in a fast-paced setting, demonstrating strong customer service skills and exceptional time management. Essential requirements include excellent attention to detail, strong IT skills, particularly with Microsoft Office, and highly developed communication abilities.
Administration Assistant at CUMMINGS INC
Melbourne, Victoria, Australia - Full Time
Skills Needed
Reception Management, Payroll, Purchase Orders, Invoicing, Banking, Data Entry, Office Management, Event Coordination, Stakeholder Management, Communication, Interpersonal Skills, Organizational Skills, Time Management, Microsoft Suite, Excel, Attention To Detail
Specialization
Candidates must have previous experience in a similar administrative role, with a preference for payroll experience. Strong communication, organizational, and Microsoft Office skills are essential for success in this position.
Experience Required
Minimum 2 year(s)
Administration Assistant at Qatar Airways
Ahmedabad, gujarat, India - Full Time
Skills Needed
Administrative Support, Office Management, Procurement, Contracts Management, Logistics, Roster Management, Visitor Management, Report Writing, Data Privacy, Microsoft Office, Time Management, Communication Skills, Project Management, Interpersonal Skills, Asset Management, Compliance
Specialization
Candidates must hold a bachelor's degree and possess at least two years of relevant administrative experience. Proficiency in Microsoft Office and strong organizational and communication skills are essential for this role.
Experience Required
Minimum 2 year(s)
Administration Assistant at St Vincents Health Network Sydney Public Hospital
Melbourne, Victoria, Australia - Full Time
Skills Needed
Reception Duties, Patient Administration System, Data Entry, Scheduling Appointments, Ordering Supplies, Teamwork, Communication, Interpersonal Skills, Organization Skills, Computer Literacy
Specialization
The successful applicant must have experience in a reception setting and performing diverse administrative duties, along with strong computer literacy. Desirable requirements include previous experience working within a healthcare setting and obtaining a current National criminal history check.
Administration Assistant at Max Mara Fashion Group
Cavriago, Emilia-Romagna, Italy - Full Time
Skills Needed
Accounting, Financial Reporting, Tax Compliance, Budgeting, Credit Management, Debt Recovery, Financial Analysis, Process Improvement, Data Management, Regulatory Compliance, Team Coordination, English Language Proficiency, Vat Knowledge, General Accounting, Financial Monitoring
Specialization
Candidates must hold a Bachelor's or Master's degree in Economics or an equivalent field and possess at least 5 years of experience in similar roles. Proficiency in VAT, general accounting, and English (at least B1 level) is required, along with strong reliability and versatility.
Experience Required
Minimum 5 year(s)
Administration Assistant at CIMIC
Brisbane, Queensland, Australia - Full Time
Skills Needed
Autonomy, Efficiency, Organization, Microsoft 365, Sharepoint, Willingness To Learn, Document Formatting, Proposal Structure, Salesforce Crm, Marketing Knowledge, Communications Knowledge
Specialization
The ideal candidate must be highly organized, capable of working autonomously to meet shifting priorities and strict deadlines while managing multiple tasks. Required technical proficiency includes Microsoft 365 and SharePoint, with knowledge of document structure for proposals and familiarity with Salesforce CRM being beneficial.
Officer - Administration at Al Ghurair Construction
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates - Full Time
Skills Needed
Self Motivated, Problem Solving, Computer Skills, Communication, Time Management
Specialization
The minimum experience required is 2 years as an Administrator, although a Bachelor's Degree in Business Administration is preferred. Candidates must possess problem-solving, computer, communication, and time management skills.
Administration Assistant at Marley Spoon
Alexandria, New South Wales, Australia - Full Time
Skills Needed
Verbal Communication, Written Communication, Organizational Skills, Process Management, Proactive Attitude, Customer Service, Outreach, Healthcare Knowledge
Specialization
Candidates should possess excellent verbal and written communication skills, with a strong proficiency in English. A proactive attitude and organizational skills are essential, and previous experience in admin or customer service is a bonus.
Marketing Administration at GoHero Home Services LLC
Knoxville, Tennessee, United States - Full Time
Skills Needed
Marketing Campaign Planning, Crm Software, Social Media Management, Email Marketing, Project Timeline Management, Analytics Reporting, Event Organization, Budget Processing, Written Communication, Verbal Communication, Microsoft Office, Google Workspace, Time Management, Multitasking, Branding Consistency, Vendor Communication
Specialization
Candidates must possess strong organizational skills, attention to detail, and proficiency in Microsoft Office or Google Workspace. A basic understanding of marketing principles and experience with CRM and email marketing platforms is required.
Administration Assistant at Eastern Health
Wantirna South, Victoria, Australia - Full Time
Skills Needed
Administrative Support, Data Entry, Customer Service, Client Bookings, Staff Enquiries, Teamwork, Communication, Microsoft Excel, Power Bi
Specialization
Candidates should have recent administrative experience or demonstrate transferable skills relevant to the position. A mandatory requirement for this role is being up to date with seasonal influenza vaccinations.
Administration Assistant at Metcash
Alice Springs, , Australia - Full Time
Skills Needed
Customer Service, Teamwork, Communication, Computer Systems, Microsoft Office Suite
Specialization
Candidates should possess demonstrated experience and skills in customer service and the ability to function effectively within a diverse team environment. Essential technical requirements include sound knowledge and practical experience with computer systems and the Microsoft Office Suite, alongside strong communication abilities.
Administration Assistant at Thales
Sydney, New South Wales, Australia - Full Time
Skills Needed
Office Administration, File Management System Operation, Photocopying, Mail Distribution, Correspondence Preparation, Documentation Preparation, Report Preparation, Quotation Preparation, Cost Estimate Preparation, Letter Writing, Faxing, Notice Preparation, Quality Work Instruction Development, Policy Development, Procedure Development, Microsoft Office Proficiency
Specialization
Candidates must possess a Certificate III in Business Administration or the ability to obtain one, along with strong skills in Microsoft Office applications like Word, PowerPoint, and Excel. Essential soft skills include being a confident communicator with excellent written and interpersonal abilities, being organized, dependable, flexible, and able to handle changing priorities with initiative.