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Executive Assistant Jobs overseas

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Executive Assistant at ServiceNow
Santa Clara, California, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Management, Onboarding Support, Interpersonal Skills, Communication Skills, Ai Integration, Technical Proficiency, Project Management, Confidentiality, Flexibility, Teamwork, Problem Solving, Attention To Detail, Time Management
Specialization
Candidates should have over 5 years of administrative assistant experience and a proactive work ethic. Strong communication skills and the ability to manage multiple tasks in a fast-paced environment are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pigment
Toronto, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Del Grande Dealer Group
San Jose, CA 95125, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Infinite Electronics International Inc
Remote, Oregon, USA - Full Time
Skills Needed
Spreadsheets, Operations, Typing, Outlook, Communication Skills, Global Teams, Mobility, Supply, Travel, Manufacturing, Sensitive Information, Excel, Powerpoint
Specialization
Business administration or related field
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at ParetoHealth
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Organizational Skills, Project Management, Communication Skills, Travel Coordination, Calendar Management, Problem Solving Skills, Attention To Detail, Team Management, Microsoft Office Suite, Adaptability, Confidentiality, Multitasking, Leadership, Relationship Building, Independence, Flexibility
Specialization
Candidates should have a bachelor's degree or equivalent experience and a minimum of 7 years as an Executive Assistant, preferably in a fast-paced environment. Strong organizational skills, adaptability, and the ability to handle sensitive information are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Okta
San Francisco, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Project Management, Confidentiality, Communication, Technical Skills, Organizational Skills, Teamwork, Adaptability, Proactivity, Growth Mindset
Specialization
Candidates should have a minimum of 5 years of experience as an Executive Assistant in fast-paced environments, with strong organizational and communication skills. The role requires discretion in handling confidential information and the ability to manage multiple priorities under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at NICE
Singapore, , Singapore - Full Time
Skills Needed
Organizational Skills, Time Management, Communication Skills, Project Coordination, Microsoft Office Suite, Ai Tools, Confidentiality, Problem Solving, Calendar Management, Travel Arrangements, Meeting Coordination, Expense Reporting, Budget Tracking, Event Coordination, Attention To Detail, Proactive Approach
Specialization
Candidates should have 3-5 years of experience in an executive support role and be proficient in Microsoft Office Suite and AI tools like Microsoft Copilot. Strong organizational skills, attention to detail, and excellent communication abilities are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Meridian Energy
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Exceptional Written And Oral Communication Skills, Strong Interpersonal And Relationship Building Ability, Proven Administrative And Organisational Skills, Excellent Time Management, Multitasking, High Proficiency In Microsoft Office Suite, Absolute Discretion And Professionalism
Specialization
Exceptional written and oral communication skills are required, along with strong interpersonal abilities. Proven administrative and organizational skills, along with high proficiency in Microsoft Office, are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at SAMSUNG AUSTIN SEMICONDUCTOR LLC
San Jose, California, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Problem Solving Skills, Data Analysis, Confidentiality, Ms Office, Korean Language Fluency, Proactivity, Collaboration, Innovation, Curiosity, Resilience, Relationship Building, Adaptability, Judgment, Time Management
Specialization
Candidates should have a BS with 3+ years of experience or an MS with 1+ years of experience working with senior executives. Strong communication skills and proficiency in MS Office are essential, with Korean language fluency preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Lincoln International
Los Angeles, California, USA - Full Time
Skills Needed
Time Management, Communication Skills, Microsoft Office, Team Environments, Troubleshooting, Concur, Salesforce
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Ascend Analytics
, Colorado, United States - Full Time
Skills Needed
Organization, Strategic Thinking, Problem Solving, Time Management, Communication, Initiative, Proactivity, Detail Orientation, Collaboration, Professionalism, Tech Savvy, Passion For Renewable Energy, Self Sufficiency, Adaptability, Efficiency, Liaison
Specialization
Candidates should have 8+ years of experience in executive support roles and a bachelor's degree in a related field. Proficiency in Microsoft Office Suite and a proactive mindset are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant at Kurum Group of Companies
Dubai, , United Arab Emirates - Full Time
Skills Needed
Discretion, Interpersonal Skills, Outlook, English, Powerpoint, Excel, Time Management
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Jobs for Humanity
New York, New York, United States - Full Time
Skills Needed
Communication, Organization, Multitasking, Attention To Detail, Judgment, Discretion, Microsoft Office, Outlook, Word, Excel, Team Player, Proactive, Travel Management, Expense Management, Office Productivity Software, Research Tools
Specialization
Candidates should possess strong written and verbal communication skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment. A minimum of 3 years of experience in an executive administrative or office management support role is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Planet Fitness
Hampton, New Hampshire, United States - Full Time
Skills Needed
Calendar Management, Travel Management, Meeting Planning, Correspondence Screening, Information Management, Operational Support, Special Projects, Organizational Skills, Communication Skills, Interpersonal Skills, Problem Solving, Confidentiality, Attention To Detail, Flexibility, Professionalism, Customer Service
Specialization
A Bachelor's Degree and 5+ years of experience in a corporate setting supporting Executives are required. Candidates should possess strong organizational skills, professionalism, and the ability to handle sensitive information.
Experience Required
Minimum 5 year(s)
Executive Assistant at KoBold Metals
, , - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Organizational Skills, Problem Solving, Confidentiality, Attention To Detail, G Suite, Slack, Microsoft Office, Multinational Experience, Mining Industry Knowledge, Event Coordination, Research, Data Consolidation
Specialization
Candidates should have over seven years of experience supporting C-suite executives in fast-paced environments. Advanced proficiency in G Suite and Microsoft Office is required, along with strong organizational and problem-solving skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at KoBold Metals
, , - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Organizational Skills, Problem Solving, Confidentiality, Attention To Detail, G Suite, Slack, Microsoft Office, Multinational Experience, Mining Industry Knowledge, Analytical Skills, Time Management, Adaptability
Specialization
Candidates should have over seven years of experience supporting high-level executives in fast-paced environments. Advanced proficiency in G Suite and Microsoft Office is required, along with strong organizational and problem-solving skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at Goudreau Personnel by Swinton Ltd
Windsor, ON, Canada - Full Time
Skills Needed
Instagram, Linkedin, Communications, Facebook, Discretion, High Pressure Situations, Communication Skills, Confidentiality
Specialization
Business administration communications or a related field
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Gerson Lehrman Group
, , - Full Time
Skills Needed
Calendar Management, Logistics Management, Communication Skills, Interpersonal Skills, Word Processing, It Skills, Multi Tasking, Attention To Detail, Research Skills, Presentation Skills, Confidentiality, Proactive, Team Player, Professionalism, Responsibility
Specialization
Candidates should have a Bachelor's Degree from a top-tier university and five to eight years of experience as an executive assistant supporting C-level management. Excellent communication skills and proficiency in MS Office are essential, along with the ability to manage multiple tasks under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at Athabasca Tribal Council
Fort McMurray, AB T9H 1C7, Canada - Full Time
Skills Needed
Professional Responsibility, Office Administration, Discretion, Diplomacy, Administrative Tools, Communication Skills, Cultural Sensitivity
Specialization
Business administration office administration or a related field
Qualification
Diploma
Experience Required
Minimum 4 year(s)
Executive Assistant at UC San Diego
San Diego, CA 92093, USA - Full Time
Skills Needed
Transferable Skills, Color, Large Volume, Consideration, Federal Law, Communication Skills, Learning Environment, Diplomacy, Office Equipment, Punctuation, Materials, Writing, Discretion
Qualification
Graduate
Executive Assistant at ServiceNow
Santa Clara, California, United States -
Full Time

Start Date

Immediate

Expiry Date

26 Jan, 26

Salary

151000.0

Posted On

28 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Meeting Coordination, Travel Arrangements, Expense Management, Onboarding Support, Interpersonal Skills, Communication Skills, AI Integration, Technical Proficiency, Project Management, Confidentiality, Flexibility, Teamwork, Problem Solving, Attention to Detail, Time Management

Industry

Software Development

Description
Company Description It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone. Job Description What you get to do in this role: We have a great opportunity in the Data and Analytics product organization for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities: Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts Meeting and interview preparation. Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews. Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants. Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process. Handle all travel (flight, hotel, car) arrangements (domestic and international) Expense management duties, which includes submitting expense reports and receipts in a timely manner Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire Submit and manage all help desk support requests for Sr. Directors as needed Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running Project work as needed to support each teams’ goals Qualifications To be successful in this role you have: Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry. 5+ years of administrative assistant experience Proactive, one step ahead work ethic, attitude and approach Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs Ability to drive schedules and agendas with deeper understanding of context Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements Superior communication skills with the ability to work across all levels, internally and with agencies High level of confidentiality, discernment and judgment Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and JV20 For positions in this location, we offer a base pay of $104,100 - $151,000, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location. Additional Information Work Personas We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. Equal Opportunity Employer ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. Accommodations We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact [email protected] for assistance. Export Control Regulations For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. ©2025 Fortune Media IP Limited. All rights reserved. Used under license.
Responsibilities
The Executive Assistant will manage calendars, coordinate meetings, and handle travel arrangements for senior leadership. Additionally, they will provide onboarding support for new hires and vendors, ensuring smooth integration into the organization.
Executive Assistant at ServiceNow
Santa Clara, California, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Expense Management, Onboarding Support, Interpersonal Skills, Communication Skills, Ai Integration, Technical Proficiency, Project Management, Confidentiality, Flexibility, Teamwork, Problem Solving, Attention To Detail, Time Management
Specialization
Candidates should have over 5 years of administrative assistant experience and a proactive work ethic. Strong communication skills and the ability to manage multiple tasks in a fast-paced environment are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pigment
Toronto, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Del Grande Dealer Group
San Jose, CA 95125, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Infinite Electronics International Inc
Remote, Oregon, USA - Full Time
Skills Needed
Spreadsheets, Operations, Typing, Outlook, Communication Skills, Global Teams, Mobility, Supply, Travel, Manufacturing, Sensitive Information, Excel, Powerpoint
Specialization
Business administration or related field
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at ParetoHealth
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Organizational Skills, Project Management, Communication Skills, Travel Coordination, Calendar Management, Problem Solving Skills, Attention To Detail, Team Management, Microsoft Office Suite, Adaptability, Confidentiality, Multitasking, Leadership, Relationship Building, Independence, Flexibility
Specialization
Candidates should have a bachelor's degree or equivalent experience and a minimum of 7 years as an Executive Assistant, preferably in a fast-paced environment. Strong organizational skills, adaptability, and the ability to handle sensitive information are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Okta
San Francisco, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Project Management, Confidentiality, Communication, Technical Skills, Organizational Skills, Teamwork, Adaptability, Proactivity, Growth Mindset
Specialization
Candidates should have a minimum of 5 years of experience as an Executive Assistant in fast-paced environments, with strong organizational and communication skills. The role requires discretion in handling confidential information and the ability to manage multiple priorities under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at NICE
Singapore, , Singapore - Full Time
Skills Needed
Organizational Skills, Time Management, Communication Skills, Project Coordination, Microsoft Office Suite, Ai Tools, Confidentiality, Problem Solving, Calendar Management, Travel Arrangements, Meeting Coordination, Expense Reporting, Budget Tracking, Event Coordination, Attention To Detail, Proactive Approach
Specialization
Candidates should have 3-5 years of experience in an executive support role and be proficient in Microsoft Office Suite and AI tools like Microsoft Copilot. Strong organizational skills, attention to detail, and excellent communication abilities are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Meridian Energy
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Exceptional Written And Oral Communication Skills, Strong Interpersonal And Relationship Building Ability, Proven Administrative And Organisational Skills, Excellent Time Management, Multitasking, High Proficiency In Microsoft Office Suite, Absolute Discretion And Professionalism
Specialization
Exceptional written and oral communication skills are required, along with strong interpersonal abilities. Proven administrative and organizational skills, along with high proficiency in Microsoft Office, are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at SAMSUNG AUSTIN SEMICONDUCTOR LLC
San Jose, California, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Problem Solving Skills, Data Analysis, Confidentiality, Ms Office, Korean Language Fluency, Proactivity, Collaboration, Innovation, Curiosity, Resilience, Relationship Building, Adaptability, Judgment, Time Management
Specialization
Candidates should have a BS with 3+ years of experience or an MS with 1+ years of experience working with senior executives. Strong communication skills and proficiency in MS Office are essential, with Korean language fluency preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Lincoln International
Los Angeles, California, USA - Full Time
Skills Needed
Time Management, Communication Skills, Microsoft Office, Team Environments, Troubleshooting, Concur, Salesforce
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Ascend Analytics
, Colorado, United States - Full Time
Skills Needed
Organization, Strategic Thinking, Problem Solving, Time Management, Communication, Initiative, Proactivity, Detail Orientation, Collaboration, Professionalism, Tech Savvy, Passion For Renewable Energy, Self Sufficiency, Adaptability, Efficiency, Liaison
Specialization
Candidates should have 8+ years of experience in executive support roles and a bachelor's degree in a related field. Proficiency in Microsoft Office Suite and a proactive mindset are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant at Kurum Group of Companies
Dubai, , United Arab Emirates - Full Time
Skills Needed
Discretion, Interpersonal Skills, Outlook, English, Powerpoint, Excel, Time Management
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Jobs for Humanity
New York, New York, United States - Full Time
Skills Needed
Communication, Organization, Multitasking, Attention To Detail, Judgment, Discretion, Microsoft Office, Outlook, Word, Excel, Team Player, Proactive, Travel Management, Expense Management, Office Productivity Software, Research Tools
Specialization
Candidates should possess strong written and verbal communication skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment. A minimum of 3 years of experience in an executive administrative or office management support role is preferred.
Experience Required
Minimum 2 year(s)
Executive Assistant at Planet Fitness
Hampton, New Hampshire, United States - Full Time
Skills Needed
Calendar Management, Travel Management, Meeting Planning, Correspondence Screening, Information Management, Operational Support, Special Projects, Organizational Skills, Communication Skills, Interpersonal Skills, Problem Solving, Confidentiality, Attention To Detail, Flexibility, Professionalism, Customer Service
Specialization
A Bachelor's Degree and 5+ years of experience in a corporate setting supporting Executives are required. Candidates should possess strong organizational skills, professionalism, and the ability to handle sensitive information.
Experience Required
Minimum 5 year(s)
Executive Assistant at KoBold Metals
, , - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Organizational Skills, Problem Solving, Confidentiality, Attention To Detail, G Suite, Slack, Microsoft Office, Multinational Experience, Mining Industry Knowledge, Event Coordination, Research, Data Consolidation
Specialization
Candidates should have over seven years of experience supporting C-suite executives in fast-paced environments. Advanced proficiency in G Suite and Microsoft Office is required, along with strong organizational and problem-solving skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at KoBold Metals
, , - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication, Organizational Skills, Problem Solving, Confidentiality, Attention To Detail, G Suite, Slack, Microsoft Office, Multinational Experience, Mining Industry Knowledge, Analytical Skills, Time Management, Adaptability
Specialization
Candidates should have over seven years of experience supporting high-level executives in fast-paced environments. Advanced proficiency in G Suite and Microsoft Office is required, along with strong organizational and problem-solving skills.
Experience Required
Minimum 10 year(s)
Executive Assistant at Goudreau Personnel by Swinton Ltd
Windsor, ON, Canada - Full Time
Skills Needed
Instagram, Linkedin, Communications, Facebook, Discretion, High Pressure Situations, Communication Skills, Confidentiality
Specialization
Business administration communications or a related field
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Gerson Lehrman Group
, , - Full Time
Skills Needed
Calendar Management, Logistics Management, Communication Skills, Interpersonal Skills, Word Processing, It Skills, Multi Tasking, Attention To Detail, Research Skills, Presentation Skills, Confidentiality, Proactive, Team Player, Professionalism, Responsibility
Specialization
Candidates should have a Bachelor's Degree from a top-tier university and five to eight years of experience as an executive assistant supporting C-level management. Excellent communication skills and proficiency in MS Office are essential, along with the ability to manage multiple tasks under pressure.
Experience Required
Minimum 5 year(s)
Executive Assistant at Athabasca Tribal Council
Fort McMurray, AB T9H 1C7, Canada - Full Time
Skills Needed
Professional Responsibility, Office Administration, Discretion, Diplomacy, Administrative Tools, Communication Skills, Cultural Sensitivity
Specialization
Business administration office administration or a related field
Qualification
Diploma
Experience Required
Minimum 4 year(s)
Executive Assistant at UC San Diego
San Diego, CA 92093, USA - Full Time
Skills Needed
Transferable Skills, Color, Large Volume, Consideration, Federal Law, Communication Skills, Learning Environment, Diplomacy, Office Equipment, Punctuation, Materials, Writing, Discretion
Qualification
Graduate