Title: Payroll/Human Resources Administrative Assistant
Supervisor: Payroll Manager
Start Date: TBD
Salary: CCBOE Salary Schedule
FLSA Status: Non-Exempt

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Previous experience of data management, payroll policies and procedures, preferred.
• Ability to meet suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.
• Proficiency in oral and written communication skills.
• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
• Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.
• Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
• Ability to be punctual and in regular attendance.

• Such alternatives to the above qualifications as the Board may require.

  Performance Responsibilities and Essential Functions:

• Demonstrates support for the school system and its vision, goals, and priorities.

• Answers questions and responds to requests from the schools and general public; resolves issues in assigned area or refers requests as appropriate.
• Performs routine clerical functions. Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials as needed for efficient office operations.
• Provides administrative support to the human resources and payroll departments or other school district personnel as needed.
• Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
• Uses office technology/software to complete job responsibilities as assigned.
• Assists and provides training, as needed, for school employees and substitutes pertaining to the current absence management software.
• Maintains and updates, as needed, the absence management software for the entire district.
• Serves as a liaison between local school personnel and the current absence management software.
• Coordinates open enrollment, which includes collaborating with vendors, notifying employees, updating employees on PEEHIP (state health) requirements and timelines for changes.
• Serves as a payroll/benefits’ liaison to resolve discrepancies and concerns as necessary; reconciles insurance billings and collect and arrange for payments; review and audit insurance billings for accuracy.
• Assists HR/Payroll with leave of absence requests, sick leave bank and a variety of other mandated forms and applications.
• Performs general payroll functions as assigned, such as unemployment claims, on-the-job injury/workman’s compensation, verification of employment and disability claim forms.
• Communicates effectively and engages in office communication processes as directed using telephones, voice mail, electronic mail, postal and/or delivery services, intra-campus delivery and other means as directed.
• Uses effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
• Prioritizes tasks and performs assignments as directed with accuracy, attention to detail, and within established time frames.
• Models and maintains high ethical standards.
• Participates in training programs offered to increase skill and proficiency related to assignment.
• Attends and participates in meetings as directed.
• Maintains confidentiality regarding school/workplace matters in accordance with district policy, state, and federal law.
• Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.
• Maintains and submits required reports, records, and correspondence in a timely and accurate manner.
• Properly cares for equipment and material resources of the school system.
• Uses effective collaboration skills to work as a productive team member.
• Serves on school system committees, task forces, and representative groups as required.
• Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local laws.
• Reports absences and takes leave in accordance with Board policies and procedures.
• Performs duties and represents the system in a courteous, positive, and professional manner.
• Performs any other job-related duties as assigned by Supervisor(s).

Terms of Employment/Salary: As established by the Board and applicable state law.
Evaluation: Performance will be evaluated in accordance with the Board’s policy on evaluation of personnel.

EQUAL EMPLOYMENT OPPORTUNITY:

The Cullman County Board of Education (CCBOE) is an equal opportunity employer. Personnel actions and decisions will be made without regard to factors or considerations prohibited by federal or state law, including but not limited to race, gender, age, disability, national origin, citizenship, and religious preference. Complaints or inquiries regarding compliance with state and federal equal opportunity employment laws should be directed to the Human Resources Director at (256) 734-2933 or to Cullman County Board of Education, 402 Arnold Street, N.E., Cullman, AL 35055.
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. This job description is not a contract and is not intended to be a contract. The Cullman County Board of Education reserves the right to amend the job description as needed

• Demonstrates support for the school system and its vision, goals, and priorities.
• Answers questions and responds to requests from the schools and general public; resolves issues in assigned area or refers requests as appropriate.
• Performs routine clerical functions. Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials as needed for efficient office operations.
• Provides administrative support to the human resources and payroll departments or other school district personnel as needed.
• Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
• Uses office technology/software to complete job responsibilities as assigned.
• Assists and provides training, as needed, for school employees and substitutes pertaining to the current absence management software.
• Maintains and updates, as needed, the absence management software for the entire district.
• Serves as a liaison between local school personnel and the current absence management software.
• Coordinates open enrollment, which includes collaborating with vendors, notifying employees, updating employees on PEEHIP (state health) requirements and timelines for changes.
• Serves as a payroll/benefits’ liaison to resolve discrepancies and concerns as necessary; reconciles insurance billings and collect and arrange for payments; review and audit insurance billings for accuracy.
• Assists HR/Payroll with leave of absence requests, sick leave bank and a variety of other mandated forms and applications.
• Performs general payroll functions as assigned, such as unemployment claims, on-the-job injury/workman’s compensation, verification of employment and disability claim forms.
• Communicates effectively and engages in office communication processes as directed using telephones, voice mail, electronic mail, postal and/or delivery services, intra-campus delivery and other means as directed.
• Uses effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
• Prioritizes tasks and performs assignments as directed with accuracy, attention to detail, and within established time frames.
• Models and maintains high ethical standards.
• Participates in training programs offered to increase skill and proficiency related to assignment.
• Attends and participates in meetings as directed.
• Maintains confidentiality regarding school/workplace matters in accordance with district policy, state, and federal law.
• Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.
• Maintains and submits required reports, records, and correspondence in a timely and accurate manner.
• Properly cares for equipment and material resources of the school system.
• Uses effective collaboration skills to work as a productive team member.
• Serves on school system committees, task forces, and representative groups as required.
• Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local laws.
• Reports absences and takes leave in accordance with Board policies and procedures.
• Performs duties and represents the system in a courteous, positive, and professional manner.
• Performs any other job-related duties as assigned by Supervisor(s)