Administration Jobs, Openings, Vacancies in Overseas

Administration Manager - Northland Shopping Centre at Vicinity Centres

Vitoria-Gasteiz, Autonomous Community of the Basque Country, Spain - Full Time

Skills Needed
Administration, Financial Responsibilities, Accounting Awareness, Customer Service, Interpersonal Skills, Communication Skills, Organizational Skills, Compliance, Time Management, Problem Solving, Financial Acumen, Stakeholder Relationships, Team Collaboration, Budget Management, Reporting, Guest Experience

Specialization
Candidates should have a strong background in administration and financial responsibilities, with experience in customer-focused environments. Strong interpersonal, communication, and organizational skills are essential, along with the ability to manage budgets and reporting.

Experience Required
Minimum 5 year(s)

Maternal and Child Health Administration Officer at Hume City Council

Broadmeadows, Victoria, Australia - Full Time

Skills Needed
Administration, Clerical, Customer Service, Teamwork, Telephone Contact, Email, Sms, Confidentiality, Database Management, Microsoft Office, Interpersonal Skills, Communication

Specialization
Candidates must possess excellent administration, clerical, and customer service skills, along with the ability to work collaboratively and maintain confidentiality. Required qualifications include a nationally recognized Certificate in Administration, Customer Service, or related field, or equivalent relevant experience.

Administration Personalvermittlung 100 % (m/w/d) at Excellent Personaldienstleistungen AG

Schlieren, Zurich, Switzerland - Full Time

Skills Needed
Administration, Human Resources, Crm Systems, German Language Skills, Structured Work Style, Teamwork, Reliability, Digital Tools

Specialization
Candidates should have experience in administration, ideally within personnel placement or HR. Proficiency in German and a structured, independent work style are essential.

Experience Required
Minimum 2 year(s)

Administration Partner at GHD - China

Melbourne, Victoria, Australia - Full Time

Skills Needed
Time Management, Document Formatting, Document Management, Written Communication, Oral Communication, Proactive, Detail Oriented, Team Support, Ms365, Office Suite, Ms Teams, Sharepoint, Salesforce, Concur, Multi Tasking, Confidentiality

Specialization
Candidates should have demonstrated experience in a similar support role within a professional environment and possess a high level of proficiency in MS365 and Office Suite. Strong initiative, work ethic, and the ability to handle confidential information are essential.

Experience Required
Minimum 2 year(s)

Systems Administration at VAM Systems

Manama, Capital, Bahrain - Full Time

Skills Needed
It Infrastructure, Systems Administration, Networking, Operating Systems, Cloud Technologies, Aws Certification, Cisco Certification, Microsoft Certification

Specialization
Candidates must have a minimum of 5 years of hands-on experience in IT infrastructure or a similar role. Strong knowledge of networking, operating systems, and cloud technologies is required, along with AWS and Cisco certifications.

Experience Required
Minimum 5 year(s)

Administration Officer at Veolia Environnement SA

Grimbergen, Flemish Brabant, Belgium - Full Time

Skills Needed
Administrative Skills, Logistics Management, Customer Service, Organizational Skills, Flexibility, Excel, Odoo, Sap, Communication, Teamwork, Attention To Detail, Multitasking, Problem Solving, Time Management, Planning, Creativity

Specialization
Candidates should have several years of relevant experience in an administrative, logistical, or customer service role, ideally in an industrial context. Proficiency in Dutch and French, along with strong organizational skills and flexibility, are essential.

Experience Required
Minimum 2 year(s)

Administration Officer at OnHires

Dubai, Dubai, United Arab Emirates - Full Time

Skills Needed
Organization, Tech Savvy, Task Management, Ai Tools, Video Editing, Visual Design, Communication, Monday.Com, Productivity Tools, Detail Oriented, Efficiency, English, German, Spanish

Specialization
Candidates should have strong computer skills and be confident using modern digital tools. Experience with Monday.com, AI-powered tools, and basic video and visual design skills are essential, along with fluency in English, Spanish, and German.

Administration Officer at University of Wollongong

Wollongong City Council, New South Wales, Australia - Full Time

Skills Needed
Organisational Skills, Administrative Coordination, Communication Skills, Interpersonal Skills, Cultural Awareness, Problem Solving, Adaptability, Proactivity, Logistics Coordination, Account Keeping, Time Management, Multi Tasking, Customer Service, Attention To Detail, Team Collaboration, Research Support

Specialization
Candidates should have a relevant qualification or equivalent experience, along with strong administrative capabilities. Exceptional communication, interpersonal skills, and problem-solving abilities are essential for success in this role.

Experience Required
Minimum 2 year(s)

Administration Officer at Elite Talent

Baghdad, Baghdad Governorate, Iraq - Full Time

Skills Needed
Administrative Coordination, Official Correspondence, Documentation, Meeting Minutes, Governmental Coordination, Private Sector Coordination, Attention To Detail, Professional Communication, Record Keeping, Document Management, Ms Office, Task Prioritization, Confidentiality

Specialization
Candidates must possess a Bachelor's degree in Business Administration, Management, or a related field, along with 3 to 5 years of experience in administrative roles focusing on official correspondence and external coordination. Proven ability in writing meeting minutes and dealing with government institutions and private sector entities is required.

Experience Required
Minimum 2 year(s)

Administration Officer at EACH

Ipswich, Queensland, Australia - Full Time

Skills Needed
Organised, Solutions Focused, Customer Service, Communication, Microsoft Office, Excel, Crm Systems, Data Analysis, Report Preparation, Time Management, Attention To Detail, Multitasking, Collaborative Approach, Proactive Mindset

Specialization
Candidates should have at least 5 years of experience in a fast-paced administrative role and possess excellent communication and customer service skills. Proficiency in Microsoft Office, especially Excel, and the ability to analyze data and prepare reports are also required.

Experience Required
Minimum 5 year(s)

Administration Officer at AustralianSuper

Melbourne, Victoria, Australia - Full Time

Skills Needed
Highly Organised, Attention To Detail, Problem Solving, Work At Pace, Data Integrity, Autonomy, Collaboration, Written Communication, Verbal Communication, Relationship Building, Coordination

Specialization
Successful candidates must be highly organized with strong attention to detail and the ability to work at pace while maintaining quality and data integrity. The role requires good problem-solving skills, the ability to work autonomously, and strong coordination skills to contribute effectively to a collaborative team.

Administration Officer at Colliers International EMEA

Ballarat, Victoria, Australia - Full Time

Skills Needed
Organised, Accuracy, Communication, Prioritise, Data Entry, Computer Applications, Client Queries, Scheduling, Documentation Review, Compliance Paperwork

Specialization
Candidates must possess the CPP41419 Certificate IV in Real Estate Practice and have a minimum of 1–2 years of administration experience. Essential requirements include excellent organizational skills, strong written and verbal communication abilities, high attention to detail, and the capacity to work both independently and collaboratively.

Administration Officer at Colliers International EMEA

Geelong, Victoria, Australia - Full Time

Skills Needed
Organization, Prioritization, Written Communication, Verbal Communication, Client Interaction, Data Entry, Computer Applications, Attention To Detail, Adaptability, Scheduling, Record Keeping

Specialization
Candidates must possess the CPP41419 Certificate IV in Real Estate Practice and have a minimum of 1 to 2 years of administrative experience. Essential qualifications include excellent organizational skills, strong communication abilities, high attention to detail, and proficiency with general computer applications.

Administration Officer at Griffith University

Gold Coast City, Queensland, Australia - Full Time

Skills Needed
Organisational Skills, Communication Skills, Client Service, Team Collaboration, Continuous Improvement, Innovative Mindset

Specialization
Candidates must possess excellent written and interpersonal communication skills, outstanding organisational skills, and a commitment to client service. A minimum of an associate diploma qualification and at least two years of relevant work experience is required.

Experience Required
Minimum 2 year(s)

Administration Officer at Downer Group

Tivendale, Northern Territory, Australia - Full Time

Skills Needed
General Administration, Erp Systems, Organisational Skills, Data Management, Communication Skills, Teamwork, Self Motivated, Proactive, Attention To Detail, Document Management, Travel Coordination, Meeting Logistics, Compliance, Reporting, Supplier Management, Onboarding

Specialization
Candidates should have previous experience in general administration within a large organization and proficiency with ERP systems. Strong organizational skills and excellent communication abilities are also required.

Experience Required
Minimum 2 year(s)

Administration Officer at KESEA

Nicosia, Cyprus, Cyprus - Full Time

Skills Needed
Communication Skills, Ms Office, Time Management, Multi Tasking, Attention To Detail, Problem Solving, Persuasion Skills, Positive Attitude

Specialization
Candidates should have good written and oral communication skills in Greek and English, along with excellent knowledge of MS Office. A bachelor's degree in business administration or a related field is desired, along with 2-5 years of relevant experience.

Experience Required
Minimum 2 year(s)

Administration Officer at Macquarie Group

, , Australia - Full Time

Skills Needed
Executive Support, Calendar Management, Travel Coordination, Stakeholder Engagement, Project Support, Document Preparation, Data Analysis, Budgeting, Event Coordination, Confidentiality, Communication, Organizational Skills, Attention To Detail, Adaptability, Professionalism, Judgement

Specialization
Candidates should have experience in providing executive-level administrative support in high-pressure environments and possess strong organizational and communication skills. A proactive approach and the ability to handle confidential matters with professionalism are essential.

Experience Required
Minimum 2 year(s)

Administration Support at Loddon Mallee Health Network

Bendigo, Victoria, Australia - Full Time

Skills Needed
Reception, Administrative Support, Clerical Service, Customer Service, Communication, Teamwork, Time Management, Problem Solving

Specialization
Candidates must demonstrate a friendly and approachable manner when interacting with clients and stakeholders. The role requires effective communication and organizational skills to support a range of outpatient and home-based services.

Administration Officer at UnitingCare Queensland

Townsville City, Queensland, Australia - Full Time

Skills Needed
Administrative Support, Communication Skills, Interpersonal Skills, Problem Solving, Fleet Management, Workplace Health And Safety, Digital Technology, Procurement, Reception Duties, Travel Booking

Specialization
Candidates should have a minimum of 2 years of administrative support experience and a Certificate IV in Business Administration or a related field. Strong communication and interpersonal skills, along with the ability to identify and resolve issues, are essential.

Experience Required
Minimum 2 year(s)

Administration Officer at UnitingCare Queensland

Lowood, Queensland, Australia - Full Time

Skills Needed
Effective Communication, Time Management, Ms Office, Database Applications, Customer Service

Specialization
Effective verbal and written communication skills are essential, along with good time-management skills. Experience in Administration or Business is desirable but not required.

Administration Manager - Northland Shopping Centre at Vicinity Centres

Vitoria-Gasteiz, Autonomous Community of the Basque Country, Spain -

Full Time

Start Date

Immediate

Expiry Date

19 Apr, 26

Salary

0.0

Posted On

19 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Financial Responsibilities, Accounting Awareness, Customer Service, Interpersonal Skills, Communication Skills, Organizational Skills, Compliance, Time Management, Problem Solving, Financial Acumen, Stakeholder Relationships, Team Collaboration, Budget Management, Reporting, Guest Experience

Industry

Real Estate

Description

We're reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia. We’re evolving our portfolio into destinations that offer a broad selection of retail, residential, and office spaces. Through our diverse portfolio, data-led decision-making, and nationwide development pipeline, we do things differently. We are Vicinity. Role purpose The key purpose of the Administration Manager is to provide high quality service, accurate financial administration of expenditure and income transactions at the centre level across multiple business units. This role is pivotal to the financial efficiencies of the portfolio and is integral in delivering exemplary customer service and professionalism to all stakeholders, helping to bring the Vicinity brand to life. The Administration Manager works closely with the Operations Manager to assist in the accuracy and completeness of the centre’s financial responsibilities. The Administration Manager is responsible for supporting the continuous development of direct reports skillsets (as applicable), supporting to build the capabilities needed to step into the Administration Manager role during absences and contributing to succession planning efforts. Key Accountabilities People Leadership (if applicable) All elements of the annual performance cycle are completed by the due date (including goal setting, mid-year reviews, EOY conversations). Regular 1:1’s, team meetings and development conversations conducted - minimum monthly cadence. Performance issues are managed in an effective and timely manner. Quarterly development conversations conducted with all team members. 100% of compliance training is completed on time for team. All health and safety, risk and compliance requirements are delivered across the team. Effective management of budgets as per forecast with demonstrated focus on managing cost. Demonstrated commitment to building own capability as a people leader. Office Administration Support, coach and guide the Administrative and Reception team (where applicable), and overall responsibility of the following: Guest experience desk and/or centre management reception (where applicable) and phone duties as required. Demonstrated focus on managing costs and budgets. Stationery management. Organise catering for business meetings and events. Lost and found management. Mail, postage and courier management. Attend and participate in daily team huddles, centre walks, monthly meetings, etc. Memorandums and various tenant communication preparation and delivery. Document filing in accordance with Vicinity filing protocols. Daily requirements of centre administration and asset team support. Maintain up-to-date tenant information details. Ensure all office compliance is up to date. Financial Responsibility Provide high quality, accurate and efficient administrative services to support the centre management office. Responsible for centre-based specialty tenant payment allocations and where required working with Accounts Receivable. Responsible for supplier invoice processing and general ledger accounts reconciliations. Manage procurement and accruals processing. Work closely with the Operations Manager to assist in the accuracy and completeness of the centre’s forecast and budget, maintaining management of accruals, purchase orders, suppliers and contractors Maintain the shopping centre’s monthly sales process and reporting. Responsible for the centre’s gross audited sales tasks; collecting audited sales certificates and entering information in the accounting system, adjusting variances as necessary. Manage all Gift Card processes, including stock management, daily and monthly reconciliation and user management. Responsible for tenant billings and recharge calculations in accordance with lease requirements. Responsible for all account reconciliations. Responsible for non-tenant invoice and debt management, reporting and cash allocation. Responsible for tenant debt processes including debt letter management and assisting Retail Manager (where required) with implementing payment plans, managing activity log entries, and providing legal instructions. Responsible for reporting, maintenance and collection of public liability insurance. Assist with Bank Guarantee management – returns, exchanges and collections as required. Reporting Sales Reporting- Complete monthly sales reports as required in an accurate and timely manner. Assist in the delivery of the Centre and Owner reporting, and quarterly reporting. Monthly Centre Internal Review Reports. Non-Tenant Debt Reporting. Purchase Order Review Reporting. Action shopping centre monthly reporting timetable. Centre Operations Assist Operations to achieve material improvements in centre presentation standards including minor capital projects and operating expenditure influence. Contribute to and participate in the delivery of the centre owner reports. Contribute to the highest level of centre presentation standards each day. Support the Guest Experience team (where applicable) in delivering exceptional Guest Experiences and assisting in the management of customer complaints and/or feedback. Car park administration as required, which may include processing permits, renewals, manual billing, and debt; issuing memos; invoicing retailers and non-tenants; monthly reconciliations; tenant disputes and charges; managing fine disputes on behalf of Vicinity team members; balancing income and costs associated with the car park system. Key Role Relationships Administration Assistant/Team Guest Experience Team Centre Manager Operations Team Car Park Team Marketing Executive Retail Manager Accounts Payable Accounts Receivable Revenue Administration Leasing Asset Team External Role Relationships Contractors Customers Retailers Experience & Capabilities ESSENTIAL EXPERIENCE (what you have done) An experienced professional with a strong background in administration, financial responsibilities and accounting awareness. Experience working in teams and confident influencing others to achieve best outcomes. Experience within an environment where the customer experience is at the centre of everything. CRITICAL KNOWLEDGE (what you need to know) Proven capability in working with various stakeholders to meet deadlines and centre objectives. Adept at the management of monthly reporting timetables, accounting software, billings recharges and receipting, reconciliations, debt management, and process efficiencies. Ability to adapt to change in systems, policies and procedures. Excellent customer service and administrative skills. Professional, efficient, responsive and dependable. Strong interpersonal, verbal and written communication skills. Strong organisational, compliance and time management skills with the ability to multi-task and have an excellent eye for detail. Strong financial acumen skills, proven performance to support accruals management, ability to assist with forecasting and budgeting, and a strong understanding of accounting principles. Ability to work as a part of a team, capable of working independently, and able to develop and maintain strong relationships. CAPABILITIES (what you can do) Collaborate as an Asset Team - Collaborate for best outcomes for asset and team versus best outcome for individual – Advanced. Planning & Prioritisation - Identify the tasks required to achieve the desired outcomes and prioritise tasks in the right order – Foundational. Customer Focused - Understand various customer stakeholders and always consider their needs when making decisions – Foundational. Develop Strong Stakeholder Relationships - Identify, nurture and strengthen diverse stakeholder relationships – Foundational. Problem Solving - Use logic and methods to solve problems with effective solutions – Foundational. Health, Safety, Environment & Wellbeing - Integrate health, safety, environment and wellbeing into ways of work at asset level to ensure the safety of everyone – Foundational. Regulatory Framework & Environment - Undertake business activity and decision making with prudent understanding and interpretation of relevant regulatory frameworks – Foundational. Demonstrate Financial Acumen - Understand how the business operates, the market dynamics and what must be done to be a successful business, both for the short term and longer term – Foundational. Understands Asset Vision & Strategy - Know the ‘why’ behind decisions and actions, think bigger than today, and plan for the future – Foundational. PERSONAL ATTRIBUTES (who you are) You consistently demonstrate and role model the behaviours that bring the Vicinity values to life: Respect: We listen to and acknowledge each other's views We have difficult conversations with care Integrity: We back our words with the right actions We do the right thing, no matter the situation Customer Focus: We nurture a genuine connection with our customers We consider customer needs when making decisions Collaboration: We invite the right people to the table We balance consensus with decisive actions Excellence: We always strive to improve We share our challenges and celebrate the wins Why Vicinity? Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes: Flexible working options Birthday leave & purchased additional leave $1,000 worth of VCX securities rewarded for eligible team members Generous Parental Leave We live and work by our values of Respect, Integrity, Customer Focus, Collaboration and Excellence. They are the foundation to everything we do and provide us a north star with which we can shape meaningful places where communities connect. At Vicinity we embrace and celebrate diversity and are committed to creating an inclusive work environment where we attract, retain and develop our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We are aware of current limitations with our website accessibility and are working towards improving this. Should you experience any issues accessing information in this job advertisement or the application form, and require this in an alternate format, please contact our Talent Acquisition Team. Similarly, if you would like to discuss workplace accessibility, any reasonable adjustments we can make to better support you during the recruitment process, or your potential future role please reach out to our Talent Acquisition team: Email: talent.acquisition@vicinity.com.au Phone: +61 3 7001 4000 (request to speak to our Talent Acquisition team) Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process the shortlisted candidate/candidates will be required to undergo a Criminal History Background/Police Check as a mandatory part of the process. Additional qualification checks may also be required dependant on role and level. We exist to shape meaningful places where communities connect Together we want to prosper with our people and communities by creating Australia’s most compelling portfolio of retail-led destinations. Our values and behaviours set the expectations we have of each other and how we work together They are simple and easy to connect with, and living these values will help us nurture the culture we would love to have at Vicinity.

Responsibilities

The Administration Manager is responsible for providing high-quality service and accurate financial administration at the centre level across multiple business units. This role involves supporting the Operations Manager and ensuring compliance with financial responsibilities and customer service standards.

Administration Manager - Northland Shopping Centre at Vicinity Centres

Vitoria-Gasteiz, Autonomous Community of the Basque Country, Spain - Full Time

Experience Required
Minimum 5 year(s)

Maternal and Child Health Administration Officer at Hume City Council

Broadmeadows, Victoria, Australia - Full Time

Skills Needed
Administration, Clerical, Customer Service, Teamwork, Telephone Contact, Email, Sms, Confidentiality, Database Management, Microsoft Office, Interpersonal Skills, Communication

Administration Personalvermittlung 100 % (m/w/d) at Excellent Personaldienstleistungen AG

Schlieren, Zurich, Switzerland - Full Time

Skills Needed
Administration, Human Resources, Crm Systems, German Language Skills, Structured Work Style, Teamwork, Reliability, Digital Tools

Specialization
Candidates should have experience in administration, ideally within personnel placement or HR. Proficiency in German and a structured, independent work style are essential.

Experience Required
Minimum 2 year(s)

Administration Partner at GHD - China

Melbourne, Victoria, Australia - Full Time

Experience Required
Minimum 2 year(s)

Systems Administration at VAM Systems

Manama, Capital, Bahrain - Full Time

Skills Needed
It Infrastructure, Systems Administration, Networking, Operating Systems, Cloud Technologies, Aws Certification, Cisco Certification, Microsoft Certification

Experience Required
Minimum 5 year(s)

Administration Officer at Veolia Environnement SA

Grimbergen, Flemish Brabant, Belgium - Full Time

Experience Required
Minimum 2 year(s)

Administration Officer at OnHires

Dubai, Dubai, United Arab Emirates - Full Time

Skills Needed
Organization, Tech Savvy, Task Management, Ai Tools, Video Editing, Visual Design, Communication, Monday.Com, Productivity Tools, Detail Oriented, Efficiency, English, German, Spanish

Administration Officer at University of Wollongong

Wollongong City Council, New South Wales, Australia - Full Time

Experience Required
Minimum 2 year(s)

Administration Officer at Elite Talent

Baghdad, Baghdad Governorate, Iraq - Full Time

Experience Required
Minimum 2 year(s)

Administration Officer at EACH

Ipswich, Queensland, Australia - Full Time

Experience Required
Minimum 5 year(s)

Administration Officer at AustralianSuper

Melbourne, Victoria, Australia - Full Time

Administration Officer at Colliers International EMEA

Ballarat, Victoria, Australia - Full Time

Skills Needed
Organised, Accuracy, Communication, Prioritise, Data Entry, Computer Applications, Client Queries, Scheduling, Documentation Review, Compliance Paperwork

Administration Officer at Colliers International EMEA

Geelong, Victoria, Australia - Full Time

Administration Officer at Griffith University

Gold Coast City, Queensland, Australia - Full Time

Skills Needed
Organisational Skills, Communication Skills, Client Service, Team Collaboration, Continuous Improvement, Innovative Mindset

Experience Required
Minimum 2 year(s)

Administration Officer at Downer Group

Tivendale, Northern Territory, Australia - Full Time

Experience Required
Minimum 2 year(s)

Administration Officer at KESEA

Nicosia, Cyprus, Cyprus - Full Time

Skills Needed
Communication Skills, Ms Office, Time Management, Multi Tasking, Attention To Detail, Problem Solving, Persuasion Skills, Positive Attitude

Experience Required
Minimum 2 year(s)

Administration Officer at Macquarie Group

, , Australia - Full Time

Experience Required
Minimum 2 year(s)

Administration Support at Loddon Mallee Health Network

Bendigo, Victoria, Australia - Full Time

Skills Needed
Reception, Administrative Support, Clerical Service, Customer Service, Communication, Teamwork, Time Management, Problem Solving

Administration Officer at UnitingCare Queensland

Townsville City, Queensland, Australia - Full Time

Experience Required
Minimum 2 year(s)

Administration Officer at UnitingCare Queensland

Lowood, Queensland, Australia - Full Time

Skills Needed
Effective Communication, Time Management, Ms Office, Database Applications, Customer Service

Specialization
Effective verbal and written communication skills are essential, along with good time-management skills. Experience in Administration or Business is desirable but not required.

Administration Jobs overseas